Sources Sought - HHS OCIO Vendor Management Support Services

The Department of Health and Human Services, Office of Mission Acquisition Solutions, is conducting market research to identify small business capability to provide program and project management support for establishing, operating, and maturing a Vendor Management Office focused on software vendor and licensing agreement management within HHS, with responses due July 20, 2026 at 5:00 PM EST.

This is a sources sought notice for market research only; it does not constitute a solicitation and carries no obligation to award. The notice targets small businesses across all designated categories: 8(a), service-disabled-veteran-owned, HUBZone, small disadvantaged, veteran-owned, and women-owned small businesses under NAICS 541611 (Administrative Management and General Management Consulting Services, $24.5 million size standard).

Place of performance will be determined upon award, with contractor personnel expected to maintain office locations in close proximity to HHS Fishers Lane in Rockville, Maryland and be available for ad hoc on-site presence. The base performance period runs September 7, 2026 through September 6, 2027, with three optional one-year extensions through September 6, 2030. The contractor must supply a multidisciplinary team including Program Manager/Project Manager (key position), Acquisition Specialist, Finance Specialist, Program Outreach and Communication Specialist, Emerging Technology Specialist, and License Specialist. Core responsibilities span administrative management, contract management, acquisition support for Blanket Purchase Agreements and Enterprise License Agreements, enterprise software licensing lifecycle management, financial oversight, vendor performance monitoring, compliance reporting, cost analysis, stakeholder engagement, and data analytics.

Extensive security and compliance requirements apply, including information security protocols, training, incident response procedures, physical and logical access controls, encryption standards, and continuous monitoring. The Government will provide laptops and PIVs to awarded contractor personnel.

Responses must be submitted to Joseph.Kozar@hhs.gov in Microsoft Word or PDF format, maximum five pages (cover page excluded), Times New Roman 12-point font, single spacing, one-inch margins. Cover pages must include company name, DUNS number, address, point of contact, and small business status validation. The Government reserves the right to use submitted information in any resultant solicitation and will not provide feedback to respondents.