VMO Sources Sought Notice.pdf

SOURCES SOUGHT NOTICE

Agency/Office: HHS/ASFR/OMAS

Contracting Office Location: 5600 Fishers Lane, Rockville, MD 20857

Title: HHS OCIO Vendor Management Support Services

NAICS Code: 541611 - Administrative Management and General Management Consulting Services

Response Due Date: July 20, 2026, 5:00 PM EST

This is a SMALL BUSINESS SOURCES SOUGHT NOTICE (hereafter referred to as “Notice”) issued for the purpose of planning and market research. This is NOT a solicitation for proposals, proposal abstracts, or quotations and this does not obligate the Office of Mission Acquisition Solutions (OMAS) to award a contract now or in the future.

THIS IS STRICTLY MARKET RESEARCH. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests.

Respondents will not be notified of the results of the capability assessment. The Government will not entertain questions regarding the results of this market research, and requests for additional information will not be honored. All information submitted in response to this announcement must arrive on or before the closing date. The Government reserves the right to use any submitted data in a resultant solicitation.

The purpose of this notice is to obtain information regarding the availability and capability of qualified small businesses only (including 8(a), service-disabled-veteran-owned-small business (SDVOSB), Historically Underutilized Business Zone (HUBZone) small business, small disadvantaged business (SDB), veteran-owned small business (VOSB), and women-owned small business (WOSB) to provide program and project management support to establish, operate, and mature a Vendor Management Office (VMO) focused on the management of software vendors and licensing agreements within HHS.

This sources sought is seeking responses from small businesses from the following source:

• 541611 - Administrative Management and General Management Consulting

No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests. Respondents will not be notified of the results of the capability assessment. All information submitted in response to this announcement must arrive on or before the closing date.

Background

The U.S. Department of Health and Human Services (HHS) operates a complex and diverse information technology (IT) environment that supports mission-critical programs across multiple Operating Divisions (OpDivs) and Staff Divisions (StaffDivs). To support its mission, HHS relies on a wide range of commercial software products and enterprise licensing agreements, including Blanket Purchase Agreements (BPAs) and Enterprise License Agreements (ELAs). These agreements enable standardized acquisition, cost efficiency, and enterprise-wide access to critical software capabilities. Given the scale and complexity of software investments across HHS, there is a need for centralized oversight and coordination of vendor relationships, licensing agreements, and software asset management practices. The Vendor Management Office (VMO) serves as a governance function to improve visibility, ensure compliance, optimize costs, and enhance vendor performance across the Department.

Project Requirements

The purpose of this requirement is to provide program and project management support to establish, operate, and mature a Vendor Management Office (VMO) focused on the management of software vendors and licensing agreements within HHS.

Capability Statements

In response to this Sources Sought Notice, OMAS is seeking capability statements from small businesses who can demonstrate experience in providing the services with a similar scope. Responses should demonstrate the ability to do the work under all mandatory and optional tasks and subtasks.

No marketing literature should be submitted in response to this sources sought notice. A mere statement that the vendor has a required capability is not sufficient.

Responses Requested

Please submit your responses by 5:00pm EST on July 20, 2026, to Joseph Kozar at Joseph.Kozar@hhs.gov in the following format:

• Microsoft Word (or PDF) document with page size 8.5 by 11 inches, with a minimum of 1” margins.

• Times New Roman, font size 12 with single spacing between lines.

• Submission shall not exceed 5 pages. Cover page is not included in the total page count

Note: Language in any resultant RFQ will require all small businesses to recertify their size status at the submission of proposal. You are not required to respond to this sources sought notice if you cannot recertify your size as small.

Cover Page

Vendors shall include the following Business information on the Cover Page:

a) Sources Sought Notice title, and date of issuance

b) DUNS

c) Company Name

d) Company Address

e) Company Point of Contact, Phone and Email address

f) Validation of small business status under 541611 - Administrative Management and General

Management Consulting (Size Standard: $24.5 million). Additional information on NAICS codes can be found at www.sba.gov.

Confidentiality No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any submitted information in any resultant solicitation(s) mailto:Joseph.Kozar@hhs.gov http://www.sba.gov/

Disclaimer and Important Notes As stated above, this notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess alternatives available for the potential requirement and may lead to the development of a solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.

Respondents will not be notified of the results of this market research. Capability statements will not be returned, and will not be accepted after the due date for responses.

Teaming Arrangements Vendors seeking to respond to this notice as a team or to rely on subcontractors to perform any portion of the work must include the above-requested business information and certifications (DUNS, Company Name, Company Address, Company Point of Contact, Phone and Email address, Validation of small business status under NAICS: 541611 - Administrative Management and General Management Consulting (Size Standard: $24.5 million)) for each entity on the proposed team or each proposed subcontractor.

Responses must clearly indicate the nature of the teaming arrangement.

The contractor and any subcontractors must not have any relationships or arrangements through business operations or its employees that could be considered as possibly lessening the company’s objectivity concerning any aspect of the proposed tasks. If such relationships or arrangements exist, contractors or subcontractors shall be required, during the procurement process (if one occurs), to identify potential conflicts of interest and discuss how the conflicts will be addressed and mitigated.

SOURCES SOUGHT NOTICE