Sources Sought for VA, Office of Information Technology (OIT), Lodging, Conference Space and Meals
Closed Pre-Solicitation Posted
- Solicitation number
- 36C1024Q0269
- Agency
-
VA Strategic Acquisition Center Frederick
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 531120 Lessors of Nonresidential Buildings (except Miniwarehouses)
- Place of performance
- United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Summary of Key Details:
The Department of Veterans Affairs (VA) Strategic Acquisition Center - Frederick is issuing this Sources Sought Notice for a future requirement related to lodging, conference space, and meals to support a training event for the VA Office of Information Technology (OIT) Digital Modernization Council. The VA is seeking responses from Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), and other small businesses that can provide the requested services. The anticipated services include reserving conference rooms, arranging catering for meals and breaks, and managing lodging reservations for approximately 200 federal employees from August 5-9, 2024, with the event taking place in one of four potential locations. Responses are due by June 22, 2024 at 10:00 am EST, and the contract is anticipated to be a firm fixed-price arrangement.
This requirement does not have a set-aside designation. The VA has not identified any potential incumbents or current contractors. The notice does not provide any information on the anticipated award value or budget range. The key numerical details provided indicate the need to accommodate approximately 200 federal employees over a 5-day period at one of four potential event locations.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this Sources Sought (SS), is to identify SDVOSB, VOSB, or other Small Businesses capable and interested in supporting a future VA Lodging, and breakfast/lunch and morning and afternoon snacks and one plated dinner, Conference Rooms/Training Space requirement for the VA The Department of Veterans Affairs (VA), Office of Information Technology (OIT), Digital Modernization Council.
Description: See DRAFT PWS below
Vendor Responses:
If interested in responding to an official solicitation, for the above services, please provide:
- Your Company name, SAM Unique ID, (POC), Socioeconomic Status. If SDVOSB, please provide events of verification.
- The government is considering using NAICS (531120). Please provide your suggested NAICS and any rationale.
- Up to two-page capability statement (include any info on past contracts providing the same or similar services).
- Please provide Market Research/Pricing (Per room Pricing, conference room, breakfast, lunch, morning and afternoon snacks, and one plated dinner), based upon the below draft Performance Work Statement.
- Check the Hotel and Motel National Master List. The Hotel and Motel Fire Safety Act of 1990 codified at 15 U.S.C. 2225 prohibits use of appropriated funds to sponsor or pay for, in whole or in part, a meeting, convention, conference or training seminar in a hotel or other place of public accommodation, unless the venue meets the fire prevention and control guidelines described in 15 U.S.C.1225. The Federal Emergency Management Agency (FEMA), United States Fire Administration (USFA) maintains the Hotel and Motel National Master List, a list of hotels and motels complying with Pub. L. 101-391. Contracting officers and purchase card holders shall contract only with listed hotels or motels to conduct meetings, conventions, conferences, or training seminars. Any advertisement, request for quotation, invitation for bid, or announcement for space shall include a requirement that the proposed facility be listed on USFA’s Hotel and Motel National Master List at https://apps.usfa.fema.gov/hotel/ .
- Vendors do let the government know of your intention to quote.
Email all responses maribel.fratina@va.gov, and corey.mann@va.gov no later than, Monday, 24 June 2024 at 10:00 am EST.
Update #1 ·
The purpose of this Sources Sought (SS), is to identify SDVOSB, VOSB, or other Small Businesses capable and interested in supporting a future VA Lodging, and breakfast/lunch and morning and afternoon snacks and one plated dinner, Conference Rooms/Training Space requirement for the VA The Department of Veterans Affairs (VA), Office of Information Technology (OIT), Digital Modernization Council.
Description: See DRAFT PWS below
Vendor Responses:
If interested in responding to an official solicitation, for the above services, please provide:
- Your Company name, SAM Unique ID, (POC), Socioeconomic Status. If SDVOSB, please provide events of verification.
- The government is considering using NAICS (531120). Please provide your suggested NAICS and any rationale.
- Up to two-page capability statement (include any info on past contracts providing the same or similar services).
- Please provide Market Research/Pricing (Per room Pricing, conference room, breakfast, lunch, morning and afternoon snacks, and one plated dinner), based upon the below draft Performance Work Statement.
- Check the Hotel and Motel National Master List. The Hotel and Motel Fire Safety Act of 1990 codified at 15 U.S.C. 2225 prohibits use of appropriated funds to sponsor or pay for, in whole or in part, a meeting, convention, conference or training seminar in a hotel or other place of public accommodation, unless the venue meets the fire prevention and control guidelines described in 15 U.S.C.1225. The Federal Emergency Management Agency (FEMA), United States Fire Administration (USFA) maintains the Hotel and Motel National Master List, a list of hotels and motels complying with Pub. L. 101-391. Contracting officers and purchase card holders shall contract only with listed hotels or motels to conduct meetings, conventions, conferences, or training seminars. Any advertisement, request for quotation, invitation for bid, or announcement for space shall include a requirement that the proposed facility be listed on USFA’s Hotel and Motel National Master List at https://apps.usfa.fema.gov/hotel/ .
- Vendors do let the government know of your intention to quote.
Email all responses maribel.fratina@va.gov, and corey.mann@va.gov no later than 22 June 2024 at 10:00 am EST.
Files
| File | Type | Posted |
|---|---|---|
| 36C10X24Q0269 CONFERENCE_SOURCES_ SOUGHT.docx | DOCX document |
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