Sources Sought

This is a sources sought notice announcement and market survey for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. Any requests for a solicitation in response to this notice will not be honored. The Medical Readiness Contracting Office – West (MRCO-W), Fort Cavazos Health Contracting Brand (CavHCB), Fort Cavazos, Texas, 76544-4752, has an upcoming requirement to award a non-personal service for the scheduled and unscheduled, repair, maintenance and calibration of one (1) Government-owned Medtronic Stealth Station S8 located at Carl R. Darnall Army Medical Center (CRDAMC), Fort Cavazos, Texas, 76544-4752.  This request is anticipated to result in a Firm Fixed-Priced contract. Contact with Government Personnel, other than the Contract Specialist identified at the bottom of this notice, by any potential offeror, or their employees’, regarding this requirement is strictly prohibited.  

The purpose of this synopsis is to gain knowledge of interest, capabilities and qualifications of various members of the Small Business Community to include Section 8(a), Historically Underutilized Business Zones (HUB-Zone), Women-Owned Small Business, and Service-Disabled Veteran-Owned Small Business (SDVOSB), as well as the interest, capabilities and qualifications of various members of the Large Business community, to compete and perform a Firm Fixed Price Contract for these supplies. The acquisition strategy of this award will depend upon the responses to this sources sought synopsis. The Government must ensure there is adequate competition among the potential pool of responsive contractors.

The North American Classification System (NAICS) code for this requirement is 811210, “Electronic and Precision Equipment Repair and Maintenance.”  The Small Business Size Standard is $34M.

Responses to this sources sought notice should demonstrate the firm’s ability, capability, and responsibility to provide and deliver the products listed below. In response to this notice, interested parties shall submit a written Statement of Capability limited up to 3 pages and shall include the following information:

•Offeror’s name, address, point of contact, phone number, and e-mail address.

•Offeror’s interest in providing a proposal/quote on the solicitation if one is issued.

•Offeror’s capability to provide the products being requested.

•For reference the proposed offeror must address the following item(s):

The Contractor shall perform scheduled and unscheduled, repair, maintenance and calibration of one (1) Government-owned Medtronic Stealth Station S8 located at Carl R. Darnall Army Medical Center (CRDAMC), Fort Cavazos, Texas, 76544-4752.   The contractor shall provide all necessary trained experienced personnel, labor, tools, diagnostic equipment and software, material, supplies, transportation, parts and equipment, excluding expendable items to perform repair support of the equipment. Normal Duty Hours: Monday through Friday 8:00 am. to 4:30 p.m., excluding national holidays and weekends.  The contractor shall have ready access to unique and/or high mortality replacement parts. All parts supplies shall be compatible with the equipment. The contractor shall use only new or reconditioned parts for which the quality is equal to or better than the Original Equipment Manufacturer (OEM's) original part. Any parts provided by the contractors that are considered by the OEM to be substandard may be replaced at the contractor's cost.  Preventive maintenance shall be performed in accordance with the manufacturer's specifications during the specified month. The contractor shall coordinate 15 days in advance with the Contracting Officer's Representative or NCOIC, Medical Maintenance Branch, for preventive maintenance, certification, and calibration. 

Offeror mustbe able to provide repair and preventative maintenance services at Carl R. Darnall Army Medical Center (CRDAMC), Fort Cavazos, Texas, 76544-4752.

Offeror’s provide substantial proof of the ability to perform on a contract of this magnitude and complexity, the non-personal service for the scheduled and unscheduled, repair, maintenance and calibration of one (1) Government-owned Medtronic Stealth Station S8 located at Carl R. Darnall Army Medical Center (CRDAMC), Fort Cavazos, Texas, 76544-4752.  Documentation must be presented in sufficient detail for the Government to determine that your company possesses the necessary means to compete for this acquisition.

Offeror’s type of small business and Business Size (Whether 8(a), HUB Zone, Women-Owned Small Business, Service Disabled Veteran Owned Small Business, etc.), or Large Business Status, should be documented in the Statement of Capability.

Interested parties are responsible for marking information that is proprietary in nature. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow up information requests. The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to this sources sought notice. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.  No subcontracting opportunity is anticipated. A determination by the Government to not compete this proposed contract action based on the responses to this notice is solely within the discretion of the Government.

Interested Offeror shall respond to this sources sought notice no later than 9 April 2024 at 10:00 a.m. Central Daylight Time. All interested businesses must be registered in the System for Award Management (SAM) at https://beta.SAM.gov to be eligible for award of Government contracts. Email your response to Clarence C. Cude, Jr., Contract Specialist: clarence.c.cude.civ@health.mil. Telephonic inquiries will not be honored. EMAIL IS THE ONLY CURRENT METHOD FOR CONTACT.