Solicitation: Mortuary Affairs Services BPA at Ellsworth AFB, SD
Closed Solicitation Posted
- Solicitation number
- FA469026Q0002
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 812210 Funeral Homes and Funeral Services
- Place of performance
- Ellsworth AFB, South Dakota 57706, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The 28th Contracting Squadron at Ellsworth Air Force Base, South Dakota, is seeking to award multiple Blanket Purchase Agreements for comprehensive Mortuary Affairs Services to support the 28th Force Support Squadron. The procurement covers a full range of funeral services including embalming, restorative art, remains preparation, transportation, cremation services, casket and urn specifications, and related mortuary operations for deceased military personnel. Vendors must be certified small businesses capable of providing professional mortuary services that meet strict military standards for dignity, quality, and technical specifications. The evaluation process follows a four-step methodology that first checks quote responsiveness, ranks submissions by Total Evaluated Price, evaluates the lowest-priced offeror's technical capability on an "Acceptable/Not Acceptable" basis, and concludes with a best-value determination. All questions regarding the solicitation must be submitted by October 13, 2025, at 3:00 PM MDT, with vendor quotes due by October 17, 2025, at 3:00 PM MDT.
This opportunity is designated as a 100% Small Business set-aside under NAICS code 812210 (Funeral Homes and Funeral Services) with a size standard of $12.5 million. The Q&A document references two previous contracts for similar services (FA469021A0006 and FA469021A0005) that interested vendors can research on sam.gov for background information. The BPA has a total ceiling amount of $250,000 and will operate under a five-year period of performance from November 1, 2025, through October 31, 2030. Services will be performed at Ellsworth Air Force Base in Box Elder, South Dakota, with the contract structured as a firm fixed-price arrangement. The solicitation has been amended twice, with updates to evaluation criteria and the addition of a Questions and Answers document to provide clarification to potential offerors.
Notice text
3 versions
Update #3 · Latest ·
****************AMENDMENT NOTICE***************
Amendment 1:
This solicitation has been amended. Addendum to FAR 52.212-2 - Evaluations - Commercial Items has been updated. Please review document "Solicitation Amendment FA469026Q00020001 SF 30" for more information. Offerors must submit written acknowledgement of all amendments upon submission.
Amendment 2:
This solicitation has been amended. Questions and Answers have been uploaded to the attachment section as "Atch 4 - Questions and Answers". Offerors must submit written acknowledgement of all amendments upon submission.
*******************************************************
The 28th Contracting Squadron, Ellsworth AFB, South Dakota, has issued this Solicitation, FA469026Q0002, to compete and award a multiple Blanket Purchase Agreement (BPA) for the 28th Force Support Squadron (FSS) for Mortuary Affairs Services.
This award will have a five-year Period of Performance. The projected Period of Performance is currently 1 November 2025 – 31 October 2030. The actual Period of Performance will be finalized at the time of BPA award.
This will be a 100% Small Business set aside solicited under North American Industry Classification System (NAICS) code 812210 Funeral Homes and Funeral Services with a size standard of $12,500,000.00.
To be eligible to compete for Small Business set-aside awards, vendors must be certified in accordance with current Small Business Administration (SBA) regulations.
Attached to this Solicitation Notice are:
- Standard Form 1449 Solicitation
- Atch 1 - Statement of Work (SOW)
- Atch 2 - Wage Determination
- Atch 3 - Price List - Blank
- Atch 4 - Questions and Answers
All questions and comments on this solicitation must be submitted in writing to taylor.peeples.1@us.af.mil and kathleen.winter-tipton@us.af.mil no later than Monday, 13 October 2025 by 3:00pm MDT.
Please title all emails with questions with the following subject line: FA469026Q0002 Solicitation Mortuary Affairs Services Questions will be answered only via the posting of an amendment to this solicitation.
All interested and responsible entities are invited to submit a quote that will be considered by the 28th Contracting Office at Ellsworth AFB, South Dakota. The award will be based on the criteria established in the solicitation.
Vendor quotes and all items required as listed within the Addendum to 52.212-1, Instruction to Offerors, are due to be submitted no later than Wednesday, 17 October 2025 by 3:00pm MDT to taylor.peeples.1@us.af.mil and kathleen.winter-tipton@us.af.mil. Please title all submissions with the following subject line: Quote - FA469026Q0002 Solicitation Mortuary Affairs Services.
Small Business contractors submitting a quote must have and list within the quote the vendors assigned Cage and be registered and ACTIVE in the System of Award Management (SAM) at www.sam.gov to receive an award for this procurement.
Note: The apparently successful offeror will have their NIST score validated in accordance with DFARS 252.204-7020. If the offeror has not completed an assessment, an assessment will need to be completed prior to BPA award. If the score is not compliant, the offeror will be required to submit a corrective action plan prior to BPA award.
Update #2 ·
****************AMENDMENT NOTICE***************
Amendment 1:
This solicitation has been amended. Addendum to FAR 52.212-2 - Evaluations - Commercial Items has been updated. Please review document "Solicitation Amendment FA469026Q00020001 SF 30" for more information. Offerors must submit written acknowledgement of all amendments upon submission.
*******************************************************
The 28th Contracting Squadron, Ellsworth AFB, South Dakota, has issued this Solicitation, FA469026Q0002, to compete and award a multiple Blanket Purchase Agreement (BPA) for the 28th Force Support Squadron (FSS) for Mortuary Affairs Services.
This award will have a five-year Period of Performance. The projected Period of Performance is currently 1 November 2025 – 31 October 2030. The actual Period of Performance will be finalized at the time of BPA award.
This will be a 100% Small Business set aside solicited under North American Industry Classification System (NAICS) code 812210 Funeral Homes and Funeral Services with a size standard of $12,500,000.00.
To be eligible to compete for Small Business set-aside awards, vendors must be certified in accordance with current Small Business Administration (SBA) regulations.
Attached to this Solicitation Notice are:
- Standard Form 1449 Solicitation
- Atch 1 - Statement of Work (SOW)
- Atch 2 - Wage Determination
- Atch 3 - Price List - Blank
All questions and comments on this solicitation must be submitted in writing to taylor.peeples.1@us.af.mil and kathleen.winter-tipton@us.af.mil no later than Monday, 13 October 2025 by 3:00pm MDT.
Please title all emails with questions with the following subject line: FA469026Q0002 Solicitation Mortuary Affairs Services Questions will be answered only via the posting of an amendment to this solicitation.
All interested and responsible entities are invited to submit a quote that will be considered by the 28th Contracting Office at Ellsworth AFB, South Dakota. The award will be based on the criteria established in the solicitation.
Vendor quotes and all items required as listed within the Addendum to 52.212-1, Instruction to Offerors, are due to be submitted no later than Wednesday, 17 October 2025 by 3:00pm MDT to taylor.peeples.1@us.af.mil and kathleen.winter-tipton@us.af.mil. Please title all submissions with the following subject line: Quote - FA469026Q0002 Solicitation Mortuary Affairs Services.
Small Business contractors submitting a quote must have and list within the quote the vendors assigned Cage and be registered and ACTIVE in the System of Award Management (SAM) at www.sam.gov to receive an award for this procurement.
Note: The apparently successful offeror will have their NIST score validated in accordance with DFARS 252.204-7020. If the offeror has not completed an assessment, an assessment will need to be completed prior to BPA award. If the score is not compliant, the offeror will be required to submit a corrective action plan prior to BPA award.
Update #1 ·
The 28th Contracting Squadron, Ellsworth AFB, South Dakota, has issued this Solicitation, FA469026Q0002, to compete and award a multiple Blanket Purchase Agreement (BPA) for the 28th Force Support Squadron (FSS) for Mortuary Affairs Services.
This award will have a five-year Period of Performance. The projected Period of Performance is currently 1 November 2025 – 31 October 2030. The actual Period of Performance will be finalized at the time of BPA award.
This will be a 100% Small Business set aside solicited under North American Industry Classification System (NAICS) code 812210 Funeral Homes and Funeral Services with a size standard of $12,500,000.00.
To be eligible to compete for Small Business set-aside awards, vendors must be certified in accordance with current Small Business Administration (SBA) regulations.
Attached to this Solicitation Notice are:
- Standard Form 1449 Solicitation
- Atch 1 - Statement of Work (SOW)
- Atch 2 - Wage Determination
- Atch 3 - Price List - Blank
All questions and comments on this solicitation must be submitted in writing to taylor.peeples.1@us.af.mil and kathleen.winter-tipton@us.af.mil no later than Monday, 13 October 2025 by 3:00pm MDT.
Please title all emails with questions with the following subject line: FA469026Q0002 Solicitation Mortuary Affairs Services Questions will be answered only via the posting of an amendment to this solicitation.
All interested and responsible entities are invited to submit a quote that will be considered by the 28th Contracting Office at Ellsworth AFB, South Dakota. The award will be based on the criteria established in the solicitation.
Vendor quotes and all items required as listed within the Addendum to 52.212-1, Instruction to Offerors, are due to be submitted no later than Wednesday, 17 October 2025 by 3:00pm MDT to taylor.peeples.1@us.af.mil and kathleen.winter-tipton@us.af.mil. Please title all submissions with the following subject line: Quote - FA469026Q0002 Solicitation Mortuary Affairs Services.
Small Business contractors submitting a quote must have and list within the quote the vendors assigned Cage and be registered and ACTIVE in the System of Award Management (SAM) at www.sam.gov to receive an award for this procurement.
Note: The apparently successful offeror will have their NIST score validated in accordance with DFARS 252.204-7020. If the offeror has not completed an assessment, an assessment will need to be completed prior to BPA award. If the score is not compliant, the offeror will be required to submit a corrective action plan prior to BPA award.
Files
| File | Type | Posted |
|---|---|---|
| Atch 4 - Questions and Answers.pdf | ||
| Solicitation Amendment FA469026Q00020001 SF 30.pdf | ||
| Standard Form 1449 Solicitation.pdf | ||
| Standard Form 1449 Solicitation.pdf | ||
| Atch 3 - Price List - Blank.xlsx | XLSX spreadsheet | |
| Atch 1 - Statement of Work (SOW).pdf | ||
| Atch 2 - Wage Determination.pdf |
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