Solicitation: Local Guard Services, U. S. Consulates Calgary and Vancouver, Canada
Award Notice Posted
- Solicitation number
- SAQMMA14R0150
- Agency
-
Office of Acquisition Management
Department of State
- Awarded
- to VXL Enterprises LLC
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- SAQMMA16C0312 Federal contract award
- NAICS code
- 561612 Security Guards and Patrol Services
- PSC
- Not on record
- Place of performance
- U.S. Consulate Calgary U.S. Consulate Vancouver Canada
Notice details come from SAM.gov. Updated .
Notice text
4 versions
Update #4 · Latest ·
***SOLICITATION IS RELEASED AS OF 4.23.2015 - ALL INTERESTED OFFERORS MUST COMPLETE AND RETURN A RESTRICTED ACCESS REQUEST IN ORDER TO BE GRANTED ACCESS TO THIS REQUIREMENT***
The U.S. Department of State (DOS) has a requirement for a qualified Contractor to provide Local Guard Services at the U.S. Consulates Calgary and Vancouver, Canada. The U.S. Consulates Calgary and Vancouver require a secure environment to conduct their mission. The Contractor shall provide the organizational structure, management, and qualified staff at levels adequate to meet or exceed the requirement contained in the Performance Work Statement.
The Contractor shall be required to provide services in a manner that: 1) prevents loss or injury to U.S. personnel, dependents, and/or property; 2) prevents the destruction of assets; 3) prevents unauthorized access; and 4) deters potential terrorist attacks. Anticipated period of performance is one base year and four one-year options (to be exercised at the sole discretion of the Government).
All contracted personnel, regardless of nationality, will be required to pass a background investigation conducted by the Contractor and a separate background investigation conducted by the U.S. Government to certify their suitability for employment under this contract.
The Government tentatively plans to post the solicitation in this site on or about April 23, 2015. No paper copies will be mailed. The approximate acquisition schedule is as follows: The synopsis will be posted for approximately fifteen (15) days. Once the solicitation is posted on FedBizOpps, the offerors will have approximately forty-five (45) days to submit proposals. All dates are subject to change and any change will be posted on this site.
A site visit is tentatively scheduled for the first or second week in May, at the U.S. Embassy and their facilities in Canada. Any changes will be posted on this site. Offerors are responsible for entry visa, all travel arrangements, local transportation, and accommodations in both Canadian Provinces. Due to space limitations, only two (2) representatives from each firm will be allowed for the site visit.
Offerors are requested to provide notice of their interest in the solicitation (i.e., name of representative, name of firm, address) to Kevin Smallwood at SmallwoodKT@state.gov. PHONE CALLS WILL NOT BE ACCEPTED.
Offerors shall have an active registration on the System for Award Management at https://www.SAM.gov. Offerors shall ensure that the point of contact (POC) on the Restricted Access Request form provides his/her full name, including first, middle (if applicable), and last name. The POC's full name shall be identical to the full name in the FBO.gov database. The Offeror must also ensure that the submitting POC's full name, including first, middle (if appliciable), and last name, are identical in SAM.gov as the names appear in FBO.gov.
All proposals from prospective vendors will be evaluated if received on time. All prospective offerors must be registered in the Central Contractor Registration (CCR) in order to be eligible for award. In accordance with 22 U.S.C. § 4864, the Government will give preference to offerors qualifying as U.S. persons or U.S. Joint Venture Persons. The contract will be awarded to the offeror that submitted a technically acceptable proposal with the lowest evaluated price.
Update #3 ·
The Department of State is conducting market research to determine the degree of interest and capability by U.S. Small Businesses only in providing local guard services at the U.S. Consulates Calgary and Vancouver, Canada.
The Department of State, Bureau of Diplomatic Security plays an essential role in ensuring that foreign policy missions are accomplished in a safe and secure environment. The primary mission of the local guard service is to provide protection for United States personnel, facilities, and equipment from damage or loss due to violent attack and theft. The local guard services shall prevent unauthorized access; protect life; maintain order; deter criminal and terrorist attacks against employees, dependents, and property; and prevent damage to all U.S. assets. The NAICS code for these services is 561612.
Responses must clearly demonstrate capabilities through examples of previous and/or current guard security contracts or experience closely related thereto.
Vendors must specifically address the following capabilities:
• Current licenses, work authorizations in compliance with host country law required for the execution of work, including firearms permits and licenses. Licenses must be in the name of the U.S. small business.
• Knowledge of and compliance with host country labor law which may require bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, severance pay, sick or health benefits, childcare or any other benefit
• Knowledge of and compliance with host country tax law
• Ability to provide all types of insurance coverage required by host country in performance of services, such as automobile liability, comprehensive general liability, worker's compensation, employer's liability, etc.
• Furnishing, operating, and maintaining a radio network, including acquiring all licenses and permits that may be required for frequencies and the operation of all communications equipment
• Furnishing guard force equipment such as uniforms
• Capacity to overcome language barriers
• Ability to maintain a guard staff on a 24 hour 7 day a week basis with the ability to immediately backfill vacant positions due to resignations, rotations and illnesses due to a variety of reasons such as flu and food poisoning
• Capability of dealing with organized actions by direct labor personnel such as strikes (anticipated and unanticipated) and labor unrest (work slowdowns and/or organized failure of employees to report for shift changes)
• Capacity to hire and train (including but not limited to: English language training and X-ray training, if required) a guard staff consisting of host country nationals
• Capability to provide trained equipment technicians for all radios required in the performance of the contract
• Ability to train a sizeable workforce to adapt quickly to unfamiliar laws and customs as well as the ability of company officials to gain quickly information regarding the laws and customs needed to maintain and equip such a workforce
• Experience or capability of getting contractor-furnished equipment and goods through customs and/or similar governmental agencies of the host country
• Understanding import and export regulations
• Managing and facilitating smooth contract transition efforts
• Resources to safely keep and track Government-Furnished Property
• Established process to screen personnel to meet suitability requirements for guard force positions
• Demonstrated situational decision-making skills, e.g., response to threats
• Structured billing and invoicing procedures
All interested parties shall address each of the above requirements and submit their capability statement (via e-mail) to Kevin Smallwood at SmallwoodKT@State.Gov by 1:00 pm EST, February 13, 2014.
Interested parties shall also complete the Contractor Information Sheet which is attached.
If you have any questions or comments, please reference "Sources Sought Notice: Calgary/Vancouver" when emailing.
At this time, the U.S. Department of State does not guarantee that any future contracts may be awarded covering the aforementioned duties and responses to this Sources Sought notice do not bind the U.S. Department of State to any agreement with the responder, be it explicit or implied.
Q: May we staff any fraction of the guard force with U.S. citizens? Yes, they can be US citizens. The individuals would have to have work permits. They have to have authorization to work in Canada.
Q: May any of the Vancouver guards commute from the U.S. to work at our Consulate? If they have a valid Canada work permit, they may commute from across the border.
Update #2 ·
Q: May we staff any fraction of the guard force with U.S. citizens? Yes, they can be US citizens. The individuals would have to have work permits. They have to have authorization to work in Canada.
Q: May any of the Vancouver guards commute from the U.S. to work at our Consulate? If they have a valid Canada work permit, they may commute from across the border.
Update #1 ·
The Department of State is conducting market research to determine the degree of interest and capability by U.S. Small Businesses only in providing local guard services at the U.S. Consulates Calgary and Vancouver, Canada.
The Department of State, Bureau of Diplomatic Security plays an essential role in ensuring that foreign policy missions are accomplished in a safe and secure environment. The primary mission of the local guard service is to provide protection for United States personnel, facilities, and equipment from damage or loss due to violent attack and theft. The local guard services shall prevent unauthorized access; protect life; maintain order; deter criminal and terrorist attacks against employees, dependents, and property; and prevent damage to all U.S. assets. The NAICS code for these services is 561612.
Responses must clearly demonstrate capabilities through examples of previous and/or current guard security contracts or experience closely related thereto.
Vendors must specifically address the following capabilities:
• Current licenses, work authorizations in compliance with host country law required for the execution of work, including firearms permits and licenses. Licenses must be in the name of the U.S. small business.
• Knowledge of and compliance with host country labor law which may require bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, severance pay, sick or health benefits, childcare or any other benefit
• Knowledge of and compliance with host country tax law
• Ability to provide all types of insurance coverage required by host country in performance of services, such as automobile liability, comprehensive general liability, worker's compensation, employer's liability, etc.
• Furnishing, operating, and maintaining a radio network, including acquiring all licenses and permits that may be required for frequencies and the operation of all communications equipment
• Furnishing guard force equipment such as uniforms
• Capacity to overcome language barriers
• Ability to maintain a guard staff on a 24 hour 7 day a week basis with the ability to immediately backfill vacant positions due to resignations, rotations and illnesses due to a variety of reasons such as flu and food poisoning
• Capability of dealing with organized actions by direct labor personnel such as strikes (anticipated and unanticipated) and labor unrest (work slowdowns and/or organized failure of employees to report for shift changes)
• Capacity to hire and train (including but not limited to: English language training and X-ray training, if required) a guard staff consisting of host country nationals
• Capability to provide trained equipment technicians for all radios required in the performance of the contract
• Ability to train a sizeable workforce to adapt quickly to unfamiliar laws and customs as well as the ability of company officials to gain quickly information regarding the laws and customs needed to maintain and equip such a workforce
• Experience or capability of getting contractor-furnished equipment and goods through customs and/or similar governmental agencies of the host country
• Understanding import and export regulations
• Managing and facilitating smooth contract transition efforts
• Resources to safely keep and track Government-Furnished Property
• Established process to screen personnel to meet suitability requirements for guard force positions
• Demonstrated situational decision-making skills, e.g., response to threats
• Structured billing and invoicing procedures
All interested parties shall address each of the above requirements and submit their capability statement (via e-mail) to Kevin Smallwood at SmallwoodKT@State.Gov by 1:00 pm EST, February 13, 2014.
Interested parties shall also complete the Contractor Information Sheet which is attached.
If you have any questions or comments, please reference "Sources Sought Notice: Calgary/Vancouver" when emailing.
At this time, the U.S. Department of State does not guarantee that any future contracts may be awarded covering the aforementioned duties and responses to this Sources Sought notice do not bind the U.S. Department of State to any agreement with the responder, be it explicit or implied.
Files
| File | Type | Posted |
|---|---|---|
| Sources_Sought-Contractor_Information_Sheet.docx | DOCX document |
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