Solicitation for CAT C-18-ELM5374 Generator Overhaul for U. S. Embassy Harare, Zimbabwe
Closed Solicitation Posted
- Solicitation number
- PR15408202
- Agency
-
US Embassy Harare
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 335312 Motor and Generator Manufacturing
- Place of performance
- Harare Zimbabwe
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Harare, Zimbabwe, through the Department of State, is seeking professional services to perform a comprehensive top-end overhaul on a CAT C-18-ELM5374 generator at the 10,000 service hours maintenance interval. The scope of work includes detailed inspection and replacement of critical components such as cylinder head parts, pistons, rings, connecting rod bearings, fuel injectors, turbocharger, cooling system components, lubrication system components, air intake system components, exhaust system components, and engine timing adjustments, all using genuine CAT parts. Offerors must be registered in the System for Award Management (SAM) database and submit complete documentation including SF-1449, pricing details, and representations and certifications. The U.S. Government intends to award a fixed-price contract to the responsible company submitting the lowest-priced acceptable offer, with evaluation based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary. Electronic submissions must be received by July 10, 2025, at 5:00 PM Harare Time, submitted to HarareGSOProcurement@state.gov in English, with file sizes not exceeding 30MB per email.
This solicitation does not utilize any set-aside designations and is open to all qualified contractors. No incumbent contractor or current service provider is specifically mentioned in the documentation. The contract does not specify award values or budget ranges, leaving pricing determination to competitive quotations from interested offerors. The generator requiring overhaul is a Caterpillar model with 650 kVa/520 kW capacity, operating at 380/220V, 3-phase, 50 Hz specifications. All work must be performed at the U.S. Embassy location in Harare, Zimbabwe, with strict adherence to safety protocols, quality assurance measures, and comprehensive documentation requirements throughout the maintenance process.
Notice text
The United States Embassy in Harare requires professional services and detailed contractor cost proposals to perform a top-end overhaul on the CAT C-18-ELM5374 generator at the 10,000 service hours interval.
If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 10, 2025 at 1700hrs (Harare Time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to HarareGSOProcurement@state.gov .It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| PR15408202_SS-TOP-END OVERHAUL OF CAT C-18-ELM5374 GENERATOR_Solicitation.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Chancery and CMR Generator Preventative Maintenance Services | Department of State | No set-aside |
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