Sole Source Spectrum Dynamics Preventive Maintenance & Repair

The Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 in Houston intends to award a sole-source contract to Spectrum Dynamics Medical Americas, LLC for preventive maintenance and repair services on D-SPECT cardiac imaging equipment at Michael E. Debakey Medical Center, citing the vendor as the only responsible source capable of meeting requirements due to unique equipment characteristics under 41 U.S.C. 253(c)(1) and FAR 6.302-1. Interested parties may submit capabilities statements by September 8, 2026 at 3:00 PM CST to tiffany.burks@va.gov to demonstrate ability to provide the required services; all respondents must be registered in SAM and meet OEM certification requirements for field service engineers.

The contract covers comprehensive maintenance including all parts, travel, and labor; quarterly preventive maintenance; full CZT detector module coverage; remote diagnosis and repair; software updates; clinical support; and NIST-traceable calibration. Onsite technical support availability spans 8:00 AM to 9:00 PM Monday through Friday CST, excluding federal holidays, with 30-minute phone response and 4-hour onsite response requirements for emergency calls. The contractor must employ OEM-certified field service engineers with minimum two years of experience and maintain General Liability and Property Damage Liability insurance of at least $500,000 per occurrence. All replacement parts must be new OEM items; gray market and remanufactured parts are prohibited. Service documentation must be submitted within five days of completion, including detailed Engineering Service Reports signed by both the service technician and authorized VA personnel. The contract excludes damage from fire, accident, vandalism, water, natural disasters, building deficiencies, power supply fluctuations, or untrained operator use.