Solar Photovoltaic system Preventive Maintenance Services for U. S. Embassy Kampala, Uganda

The Department of State seeks preventive maintenance services for solar photovoltaic systems at the U.S. Embassy Kampala, Uganda, with proposals due by 1700 hours Kampala time on July 9, 2026. No set-aside applies.

Place of performance is Kampala, Uganda. The three PV system installations comprise 433 total SunPower photovoltaic panels, SMA inverters, transformers, DC disconnects, AC combiner panels, and monitoring systems across compound locations. The contract runs for one year with a maximum of four one-year optional periods, commencing no later than August 2026. Maintenance services must be performed Monday through Friday, 8:00 AM to 5:30 PM, excluding U.S. and local holidays, and include annual scheduled maintenance cycles encompassing visual inspections, panel cleaning, thermographic testing, inverter servicing, DC system testing, grounding verification, wiring inspections, and performance testing. The base year includes training for four local embassy staff.

The NAICS code is 221114, Solar Electric Power Generation; PSC is Z1MG, Maintenance of EPG Facilities—Solar. The contract is firm fixed price, payable entirely in U.S. dollars. Deliverables include signed maintenance checklists after each service, test and inspection field reports within 30 days of completion, bills of materials for repairs, marked-up drawings as needed, and monthly invoices. The contractor must provide public liability insurance of $10,000 per occurrence and $25,000 cumulative for bodily injury, and $20,000 per occurrence and $50,000 cumulative for property damage; performance and payment bonds equal to 20 percent of contract price; and certificates of insurance within 30 days of award. Contractor personnel must pass security clearance procedures, receive government-issued identity cards, and comply with confidentiality requirements regarding sensitive but unclassified information and embassy security protocols. All repair work and hardware replacement exceeding preventive maintenance scope require separate pricing and contracting officer approval.