Software License Subscriptions Renewal
Closed Solicitation Posted
- Solicitation number
- 19TH2026Q0018
- Agency
-
US Embassy Bangkok
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Thailand
- Points of contact
-
- Katekarn Chandsoda chandsodak@state.gov
- Ramon Menendez-Carreira bangkokgsoprocurement@state.gov +66622055320
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Bangkok is issuing Request for Quotations (RFQ) 19TH2026Q0018 for the renewal of software license subscriptions, specifically 80 Microsoft 365 E5 with Teams Enterprise licenses (SKU 365-LFLZ-2-1A). The Department of State is seeking to procure these licenses on a firm-fixed price, unrestricted basis, with award to be made to the lowest priced, acceptable, responsible quoter. Key qualifications require offerors to be registered in the System for Award Management (SAM), demonstrate authorized Microsoft distributor or partner status, provide evidence of established business operations in Thailand with company registration and VAT documentation, and submit past performance references from the last five years demonstrating prior experience in Thailand. The evaluation criteria emphasize lowest price as the primary factor, while the Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire is evaluated on a go/no-go basis, requiring "Yes" answers to all questions in Sections 2 and 3 or submission of equivalent third-party assessments such as ISO 27001, ISO 9000, SOC II, or FedRAMP authorization. Critical deadlines include March 10, 2026 at 12:00 PM Bangkok local time for written questions to Contracting Officer Ramon Menendez-Carreira, and March 16, 2026 at 4:00 PM Bangkok local time for quotation submission via email to BangkokGSOProcurement@state.gov in PDF format not exceeding 25MB per file.
This solicitation carries no set-aside designation and identifies no incumbent contractors or current vendors. No specific budget range or award value is disclosed in the solicitation documents. The quantity requirement is fixed at 80 Microsoft 365 E5 with Teams Enterprise licenses, with delivery required by March 30, 2026 at 3:00 PM Bangkok local time to the International Law Enforcement Academy (ILEA) located at 88/8 Moo 3, Vibhavadi-Rangsit Road, Bangkok 10210, Thailand. All pricing must exclude Value Added Tax due to the Embassy's tax exemption certificate from the host government. The procurement is designated for non-DOS network use and will be utilized under a joint program with the Royal Thai Government, distinguishing it from typical Department of State agency-wide enterprise agreements with Microsoft.
Notice text
Enclosed is a Request for Quotations (RFQ) for one year software license subscriptions renewal. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the solicitation.
The U.S. government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Direct any questions regarding this solicitation in writing to Ramon Menendez-Carreira, Contracting Officer, email: BangkokGSOProcurement@state.gov. Questions must be written in English. Closing date for question submission will be on March 10, 2026 at 12:00 PM (Bangkok local time).
Quotations are due by March 16, 2026 at 4:00 PM (Bangkok local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BangkokGSOProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in Adobe Acrobat (pdf) file format. The file size must not exceed 25MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5, Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
6. CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT (C-SCRM) Questionnaire
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.203-1. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| QA_19TH2026Q0018_Software License Subscriptions Renewal.pdf | ||
| Attachment 1 - C-SCRM Questionnaire.xlsx | XLSX spreadsheet | |
| RFQ 19TH2026Q0018 - Software License Subscriptions Renewal.pdf |
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