Smart boards and installation for pawnee indian health center

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-24-Q-0167.  Submit only written quotes for this RFQ. This solicitation is a Small Business Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.  The associated NAICS code is 423430.

This RFQ contains two (2) Line Items:

CLIN 0001

(1) SMART Board GX075-V2 (SBID-GX175-V2) interactive display with embedded OS to include Installation, hardware, and features listed below:

• (UGK-PCM11- I5) OPS PC module with Windows Pro, i5 processor
• (WM-SBID- 200) SMART Wall Mount for MX, 6000s, 7000 and GX series
• (EWY2-SBID- 75) 2-year limited warranty extension for 75" SMART Board interactive display
• (ED-SW-5) PROMO ONLY Lumio Standard Plan & SMART Notebook Plus, 5-yearsubscription
• (SRM-5 1-99) SMART Remote Management - 5-year subscription for SMART devices
• (DL-USB- PTZ20-W) HD PTZ CAMERA USB 3.0/SDI
• (TCC M-F-W) TeamConnect Ceiling Medium Mic Array white with flush-mount kit, round.
• (ADP-USB-AU-2X2) Dante AVIO USB IO Adapter 2x2
• (POE29U-1AT (PL)D-R) Gigabit PoE+ Injector, IEEE802.3af compliant, IEEE802.3at classified, 90-264 VAC Input Voltage.
• (MPA 152 Plus) Stereo Amplifier - 15 Watts Per Channel
• (AD-C6T-WH) 6.5" Two-way ceiling speaker, 70/100V transformer with 16O bypass, 135° conical DMT coverage, includes C-ring and rails for blind mount installation
• (Speaker Wire 14-GREY) Speaker Wire 14 – GREY
• (CAT6+-GREY) CAT6 Cable, Grey
• (PDX-615C) 15A 6 OUT MULTI-STAGE SURGE COMPACT
• (CSSLP15X10) PROXIMITY, SLIDE LOCKING PLATE,15X10
• (Wall Caddy) Wall Caddy Hardware Piece; Communication Mounting Bracket, 1 Gang
• (Bull Nose Plate) - White 1 Gang Recessed Low Voltage Plate. White
• (Hardware) - Miscellaneous hardware item including but not limited to nuts, bolts, anchors, screws, carpentry items, etc.

CLIN 0002

(1) SMART Board GX086-V2 (SBID-GX186-V2) interactive display with embedded OS to include Installation, hardware, and features listed below:

• (UGK-PCM11- I5) OPS PC module with Windows Pro, i5 processor
• (WM-SBID- 200) SMART Wall Mount for MX, 6000s, 7000 and GX series
• (EWY2-SBID- 86) 2-year limited warranty extension for 86" SMART Board interactive display
• (ED-SW-5) PROMO ONLY - Lumio Standard Plan & SMART Notebook Plus, 5-year subscription
• (SRM-5 1-99) SMART Remote Management - 5-year subscription for SMART devices
• (DL-USB- PTZ20-W) HD PTZ CAMERA USB 3.0/SDI
• (TCC M-F-W) TeamConnect Ceiling Medium Mic Array white with flush-mount kit , round, PoE powered, audio out analog or Dante, daisy-chainable, suspension included
• (ADP-USB-AU-2X2) Dante AVIO USB IO Adapter 2x2
• (POE29U-1AT (PL)D-R) Gigabit PoE+ Injector, IEEE802.3af compliant, IEEE802.3at classified, 90-264 VAC Input Voltage
• (MPA 152 Plus) Stereo Amplifier - 15 Watts Per Channel
• (AD-C6T-WH) 6.5" Two-way ceiling speaker
• (Speaker Wire 14-GREY) Speaker Wire 14 – GREY
• (CAT6+-GREY) CAT6 Cable, Grey
• (PDX-615C) 15A 6 OUT MULTI-STAGE SURGE COMPACT
• (CSSLP15X10) PROXIMITY, SLIDE LOCKING PLATE,15X10
• (Wall Caddy, Double Gang) Wall Caddy, Double Gang
• (Bull Nose Plate – White) 1 Gang Recessed Low Voltage Plate. White
• (Hardware) Miscellaneous hardware item including but not limited to nuts, bolts, anchors, screws, carpentry items, etc.

PERIOD OF PERFORMANCE:

30 days from date of award.

Vendor Technical Requirements:  The contractor shall provide and install two new independent Smart IFP Display systems. One 75-inch display smart board shall be installed in the Administration Department, and one 86-inch display smart board shall be installed in the Behavioral Health Department.

Submit Quotes no later than: 07/16/2024 02:00p.m. CDT  to the Following Point of Contact:  via Email: amber.chavez@ihs.gov.

Evaluation:  FAR 52.212-2 Evaluation -- Commercial Items (NOV 2021) (completed as follows):

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

Evaluation Factors:

1. PRICE
2. Technical Requirements

To be considered technically acceptable, items must meet the following:

1. The contractor shall provide new equipment.

• This should include all accessories to operate the equipment and features as listed to include, but not limited to: Cables, Adapters, Mounting hardware and brackets.

1. The contractor shall deliver to Pawnee Indian Health Center at 1201 Heritage Circle, Pawnee, OK 74058 with all installation instructions, warranty documents, and specifications.
2. The contractor shall provide installation of smart boards and all components.
3. Training: Contractor shall provide an online resource for training and initial use.

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below.  Terms and conditions other than those stated will not be accepted.  The above pricing is all inclusive. 

PROVISIONS:  The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items (SEP 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (MAY 2024) (the offeror should include a completed copy of this provision with their quote).

CLAUSES:  The following FAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2023); FAR 52.212-5 (MAY 2024), Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited):  FAR 52.203-6 Restrictions on Subcontractor Sales to the Government;  52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving;  FAR 52.225-1, Buy American Act--Supplies;  FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41,FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment.  The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (amber.chavez@ihs.gov) 

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award.  Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability.  Failure to provide sufficient technical detail may result in rejection of your quote