Smaract In-Vacuum Goniometers (No Substitutes)
Closed Solicitation Posted
- Solicitation number
- BG468854
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science, through Brookhaven National Laboratory (BNL), is soliciting quotes for specialized precision positioning equipment including Smaract in-vacuum goniometers, linear positioners, rotary positioners, interchangeable drive units, vacuum feedthroughs, and adapter cables with specific technical requirements such as stick-slip drives, crossed-roller guides, and integrated optical encoders. No substitutes will be accepted for these highly specialized scientific instruments that must be compatible with high-vacuum environments. Contractors must provide all-inclusive firm fixed price quotes that include freight, tariffs, and handling fees, along with country of origin, Unique Entity Identifier (UEI), lead time, shipping location, published price lists or comparable pricing documentation, and System for Award Management (SAM) registration. The procurement follows strict evaluation requirements necessitating price justification through published price lists, redacted invoices, or online pricing screenshots to meet Department of Energy standards. Quote submissions are due September 10, 2025, with delivery required by March 2, 2026, and payment terms set at Net 10 days.
This opportunity is designated as a Total Small Business Set Aside, requiring all bidders to confirm their certified small business status when submitting quotes. No current contractors or incumbents are identified in the solicitation materials, with the purchase order placeholder showing "ANY VENDOR" as the supplier. While the total contract value is not specified in the available documentation, the procurement involves multiple line items of high-precision scientific equipment typically representing significant investment in laboratory instrumentation. The purchase order indicates a delivery timeline extending from the August 20, 2025 issue date through the March 2, 2026 delivery deadline, allowing approximately six months for fulfillment. All equipment and services will be performed and delivered to Brookhaven National Laboratory in Upton, New York, under BNL's prime contract with the U.S. Department of Energy, with strict compliance requirements including quality assurance protocols, certificates of conformance, and adherence to federal acquisition regulations.
Notice text
Kindly quote this “All Inclusive” “FFP” (Firm Fixed Price) “Small Business Set Aside” requirement with a Quote in my name.
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
Please offer BSA any discounts available for your Best Price.
By providing your quote you are confirming that your company is a Certified Small Business.
Items to be quoted (No Substitutes) per attached Enclosure A Draft PO:
Please provide the following on your quote:
1. Country of Origin (COO)
2. Unique Entity Identifier (UEI)
3. Lead Time
4. Ships from “Country or State”
Please also return the following along with your quote:
1. Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 when applicable.
3. Basis of Award:
BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.
4. Pricing: shall remain valid for 60 days
Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
Any resulting purchase order will be subject to the attached Terms and Conditions.
Files
| File | Type | Posted |
|---|---|---|
| BSA_Commercial_Product_Rev. 23.0.pdf | ||
| ENCLOSURE A DRAFT PO.pdf |
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