SMA Robo Scan V2, Robotic Book Scanner

The Department of Energy seeks a firm fixed price quotation for one SMA Robo Scan V2 Robotic Book Scanner or a domestic equivalent for the Nuclear Nonproliferation Division at Oak Ridge National Laboratory, with proposals due June 30, 2026 and questions due June 25, 2026 at 2:00 PM EST. No set-aside applies.

Place of performance is Oak Ridge, Tennessee. The scanner must have a scanning range of 620 x 420 mm with 600 ppi resolution and 48-bit color depth, function as an IP-enabled device, accommodate books up to 150 mm thickness in 120-degree position and 120 mm thickness in 180-degree position, and include a fully robotic page-turning V2 mechanism, V3D scan head for visual 3D imaging, foot pedal, application software with lifetime upgrades including Batch Scan Wizard, shipping, customs clearance, delivery, installation, training, and a two-year full manufacturer's warranty with telephone support. NAICS code is 334118, Computer Terminal and Other Computer Peripheral Equipment Manufacturing; PSC is 7490, Miscellaneous Office Machines.

Offerors must submit completed Representations and Certifications (BSD-CS-2260, March 2026), including SAM registration, export control representations for Trigger List Items and Dual Use Items, Buy American Act compliance certification for offers exceeding $15,000, telecommunications equipment prohibitions (Huawei, ZTE, Hytera, Hikvision, Dahua), and business size certification under the 1,000-employee standard for NAICS 334118. Offer validity is 120 days. The contract flows down ORNL standard terms, UT-Battelle prime contract supplemental flowdowns, FAR 52.211-6 (Brand Name or Equal), Activity Hazard Analysis requirements, and commercial computer software provisions. All deliverables must be delivered by U.S. citizens; all electrical equipment must be listed by a nationally recognized testing laboratory or field-evaluated at seller expense. Seller is responsible for installation, start-up, user training, software quality assurance, packing, and shipping. Seller must maintain Commercial General Liability, Professional Liability, and Cyber Liability insurance at $2,000,000 minimum each.