Shaker Incubator with UV Sterilization

The Department of Agriculture Agricultural Research Service (ARS) is seeking quotations for a stackable shaker incubator unit with UV sterilization capabilities through Request for Quotation (RFQ) number 1232SA26Q0241. The procurement requires one double unit with accessories that features modular, vertically stackable design capable of holding three units within 10 square feet of laboratory space, with capacity for 45-50 250-mL flasks per shaker, adjustable temperatures from 15°C below ambient to 65°C, shaking speeds from 50-400 RPM, and 5-Watt UVC germicidal lamps with UV sterilization capability. The contract will be awarded on a Firm Fixed Price basis using Lowest Price Technically Acceptable (LPTA) evaluation criteria, which initially evaluates only the lowest-priced offer for technical acceptability and past performance before proceeding sequentially through remaining offers if necessary. Offerors must submit a firm fixed price quotation on company letterhead detailing supply description, place of manufacture, and pricing valid for 60 days; provide their SAM.gov Unique Entity ID; and submit capability statements or technical documentation demonstrating compliance with all salient characteristics specified in Attachment 2. Questions from interested parties must be submitted by March 2, 2026, at 2:00 PM PT, with all quotations due by March 5, 2026, at 9:00 AM PT via email to Elizabeth Calhoun at Elizabeth.Calhoun@usda.gov.

This solicitation is designated as a Total Small Business Set-Aside with a small business size standard of 1,000 employees, meaning only small business concerns are eligible for award. The requirement specifies delivery on an FOB Destination basis to USDA/ARS in Madison, Wisconsin 53726, with early deliveries accepted and ASAP delivery requested, and the equipment must be shipped pre-stacked and mounted on a base support requiring no assembly. The solicitation does not identify any incumbent contractors or specific award value but mandates a one-year full warranty covering parts and labor, domestic end product priority consideration, and vendor provision of local service technicians with no travel charges for maintenance visits. The NAICS code is 334516 (Analytical Laboratory Instrument Manufacturing), and the equipment must comply with numerous FAR and AGAR clauses including Buy American provisions and various employment and labor standards requirements, with any failure to demonstrate compliance or submit all requested items resulting in automatic rejection without further discussions.