Service/Short Term/Wheelchair Van/544-20-1-825-0003 (VA-19-00094438)

Page of 3

Date: 03/22/11

Revision Date: 04/18/2018

Page of 3

Date: 03/22/11

Revision Date: 04/18/2018

Page of 3

Date: 03/22/11

Revision Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approvnl (J&A) For

Other Than Full nnd Open Competition (>SAT)

Acquisition Plan Action ID: 36C247-19-AP-5343

1, Department of Veterans Affaits, VISN 07, Dorn VA Medical Center, 6439

Gamers Ferry Rd, Columbia SC 29209. Wheelchair Van Transport Services (544-204-825-0003)

2. N"ture Rnd/or Pecription of the Action Being Processed: The Purpose of this requirement is to award n new Firm-Fixed Priced Wheelchair Van Transport Services contract to Transport Care Services for the beneficiaries ofthe WJB Dom Medical Center located in Columbia, SC to include the following Community Based Outpatient Clinics (CBOCs): Anderson* Greenville, Spartanburg, Rock Hill, Florence, Sumter, and Orangeburg.

FAR13.5 Simplified Procedures for Certain Commercial Items: This procurement is for Wheelchair Van Transport Services in accordance with FAR 13.5 Simplified Procedures for Ceflain Items nnd specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Ptocedures are exempt from the requirements ofFAR Part 6, but still require e justification using the format ofFAR 6.303-2,

3.The WJB Dorn VA Medical Center anticipates making a Small Disadvantaged/Minority-Owned Sole Source award for a short-term contract covering a duration of five months to provide Wheelchair Van Services for the Veterans located within the servicing area ofSouth Carolina. This shon term contractwill provide services pending the contractual arrangements for establishing a long-term contraot. Estimated value $739,281.00; Period of Performance I November 2019-31 March 2020,

uto

uthori

Per

it n 0th

ull and O

4._engæetition:

(X) (l) 011b'. One Responsible Source and NQ Other Supplies pr Sewices Wilf

Ageney Requiremg!ts pet FAR

6.302-3:

63024;

( (4) International Agreement per FAR 6,302-4

( (5) Authoriæd or Required by Statute FAR 6.302-5:

( ) (6) Nationa! Security per FAR 6.302-6; C) (l) Pubiic FAR

Pemonstrption

Contrnctor'g Ugique Oualificqti@" or Neture of the Acquisition Raqulres the

5.

U f the Author heablli The Wheelchair Van Transport service is currently being conducted by Transport Care Services, under the extension of services clause. The continuation of this essential service is needed to preclude healthcare delivery capabilities and mission performance. Transport Care Services is estimated to complete 3,843 trips covering seven Community-based out-patient clinics to include the Columbia* SC metropolitan aren over the course of this bridge contract. Any break in service would place WJB Dorn VA Medical Center at risk. To avoid an adverse impact to Veteran care, Transport Care is the only source that can handle the capacity ofthis action given the time we have left on contract. Accordingly, at this present time Transport Care Services is the only responsible firm capable of providing the services described in

OFOC SOP Revlslon 08 I original og

Section Ill above without the Veteran's Health Administration experiencing unacceptablc delays in fulfilling its requirements. The duration of this short-term contract will allow the necessary amount of time needed to properly develop the solicitation and award the new long-term contract,

Description of Efforts Made to ensure

Offers nre solicited from RS mpny potentipl sources

6.

deemed practicable: An Industry Day was conducted on 13 May 2019, in support of the Dorn VA Special Mode Transportation requirement, ensuring interested parties were made aware Of the upcoming requirement. Ten vendors attended ranging from SDVOSB (4)3 SB (4) and LB (2). Further, a dran copy of the Performance Work Statement was posted on FBO,

Reasonable: Price for the non-emergent Wheelchair Van Transport services will be determined fair and reasonable based on the techniques found at FAR 13,106-3.

8. Description of the Mgrket Research or n Statement of the Reasons Market Research Was Not Gqpglycte4: Market research was not conducted for this current action. However, because this interim contract is being worked conculrently with the new base plus four option year award, market research began by hosting a Dom VA Special Mode Transportation Industry day. The results of the market research showed a high interest, with vendors being able to perform either the Wheelchair service and/or non-emergent ambulance service, Also, wc were able to discover the VA Medicate rates were operating below industry standards.

9. Any Other Fgcts Spppprqng the Use of Other than Full ppd Open Competition: NONE

10. Listinp of SQW$@S thRt Expressed. in Writing qn in the Acquisition:

Professional Staffng, LLC,

MedShore

Priority One

Transport Care

South Star

IL

or

services

required

:

Based

on

an

Competitiqn before Molting subsequent qcquisitions fop the supplies examination ofthe acquisition history and experience with the marketplace under previous acquisitions for the same or similar services, the acquisition strategy moving forward will be to utilize full and open competition after exclusion of sources (set-aside).

12. Requirements Certification: I certiØ' that the requirement outlined in this justification is a Bona Fide Need of the Department ofVeterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

OFOC sop Revision 08 2

Original

08

Reith Maddox Date

Management & Program analyst Dorn VA Medical Center, Columbin SC

Approvals in

the

13.

Contrnctlng Officer or Designee's Certification (required): I certifr that the foregoing justification is accurate and complete to the best of my knowledge and belief,

LATOYER N. FURBUSH Date

Contracting Officer

Ralph H. Johnson VAMC

certify the justification meets requirements for other than full and open competition.

BONITA FLOYD-ROSS Date

Deputy Director of Contracting

Network Contracting Office -7

I have IWtewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and beliefand recommend approval (if over $68 million) or approve ($700K to $68 million) for other than full and open competition.

JOSEPH P. MAI-EITA Date

Executive Director, RPO East

VHA Head of Contracting Activity (HCA) Awarded contract 36C24720P0084 to unknown vendor for unknown amount on 2019-10-31.