Services for Consular Microphone Replacement at the U. S. Embassy Bucharest, Romania

American Embassy Bucharest, Romania intends to issue a Firm Fixed-Price Contract in calendar year 2024.

The U.S Embassy Bucharest is looking for a responsible contractor to provide services for consular audio system replacement project at the U.S. Embassy Bucharest, Romania. The successful contractor shall have proof of past performance, technical expertise and experience to implement/install the requested system that meets requirements of this contract.

The awarded contractor will perform all work necessary to accomplish the preparation, execution, and completion processes for the removal of audio system currently installed, including cables, etc. and the delivery, and installation of a complete and functioning audio system. The consular intercom system is composed of a two-way communications system at each consular window to facilitate communication between the consular employee(s) and the applicant(s).  The contractor selected shall provide and install two-way intercommunication system (microphone, speaker, and control unit) at the specified consular windows. The work includes removing existing intercommunication equipment, installation of the new equipment, testing the new equipment, and training staff how to operate and maintain the equipment.  As the work is to be performed in stages minimizing disruption to operations, the installation of new intercommunication system must not degrade or impact the performance of the remaining intercom systems.

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $150,000.00 and $250,000.00 U.S. Dollars (Note: the prescribed FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of American Embassy Procurement team: BucharestGSOProcurement@state.gov , no later than May 10th, 2024  using the solicitation number 19R01024R0001in the subject line.  

DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique Entity Identifier (Former Dun’s #), Name, Telephone and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall not be placed on Sam.gov as the document contains SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available.

Additionally, you are required to complete and include in your expression of interest the below checklist (Page 3). All requests for the solicitation document that are submitted without the checklist, or with an incomplete checklist, will be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work in the Romania. 

The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor. Solicitation and award will be subject to the laws and regulations of the United States of America. 

NOTE: Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at the help tab of https://www.sam.gov.

The viability of a pre-proposal conference and a site visit will be determinate at a later point. Details will be provided to those offerors who express interest in receiving the RFP package.