Service/Maintenance Agreement for the Microwaves, V-10s, and Isolera Systems
Closed Special Notice Posted
- Solicitation number
- 75N95024Q00237
- Agency
-
National Institute on Drug Abuse
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Rockville, Maryland 20850, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health (NIH) National Center for Advancing Translational Sciences (NCATS) has issued a Special Notice to procure a Service/Maintenance Agreement for specific Biotage laboratory equipment, including microwaves, V-10s, and Isolera systems. The agency intends to negotiate a sole source contract with Biotage, LLC, the only vendor capable of providing the required services, due to the specialized nature of the equipment and Biotage's exclusive service capabilities.
The purpose of this procurement is to ensure the continued functionality and availability of the Biotage instruments, which are essential for NCATS' scientific research activities in chemistry. The Special Notice outlines the specific items and services to be covered under the contract, including annual preventative maintenance, priority response times, and scientific phone support. Contractors must have an active SAM registration and submit their response by the May 6, 2024 deadline. NCATS reserves the right to consider any responses received, but the determination to proceed on a non-competitive basis is solely at the government's discretion.
Notice text
NOTICE OF INTENT to Sole Source
- SOLICITATION NUMBER: 75N95024Q00237
- TITLE: Service/Maintenance Agreement for the Microwaves, V-10s, and Isolera Systems
- CLASSIFICATION CODE:
J066- Maintenance/Repair/Rebuild of Equipment- Instruments and Laboratory Equipment
NAICS CODE: 811210 - Electronic and Precision Equipment Repair and Maintenance
- RESPONSE DATE:
May 6, 2024, at 4:00 PM ET
- PRIMARY POINT OF CONTACT:
Maggie Brant
Maggie.brant@nih.gov
Phone: 301.827.1771
- DESCRIPTION:
INTRODUCTION
THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).
The National Institutes of Health (NIH) National Center for Advancing Translational Sciences (NCATS) intends to negotiate on a sole source basis with Biotage, LLC to provide a Service/Maintenance Agreement for the Microwaves, V-10s, and Isolera Systems. The circumstances that limit the availability of this is that the Biotage systems at NCATS are daily drivers for scientific research in chemistry. It is essential for the continuity of science to keep them in good working order. Biotage does not allow third party resellers or agents and they require only current Biotage trained personnel to perform the service. Additionally, Biotage is aware of the history of these instruments which serves as an advantage for troubleshooting issues that may arise.
NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE and SET ASIDE STATUS
The intended procurement is classified under NAICS code 811210 - Electronic and Precision Equipment Repair and Maintenance Dollars or Number of Employees: $34 million.
REGULATORY AUTHORITY
This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements. FAR Subpart 13.106-1 (b) Soliciting from a single source provides that: For purchases not exceeding the simplified acquisition threshold, Contracting officers may solicit from one source IF the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name OR industrial mobilization).
The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-03 dated February 23, 2024.
DESCRIPTION OF REQUIREMENT
PURPOSE AND OBJECTIVES:
The National Institutes of Health (NIH) is the nation’s leading medical research agency and the primary Federal agency whose mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce illness and disability, conducting, supporting, and making medical discoveries that improve people’s health and save lives.
The National Center for Advancing Translational Sciences (NCATS) is a part of the National Institutes of Health (NIH), which mission it is to catalyze the generation of innovative methods and technologies that will enhance the development, testing and implementation of diagnostics and therapeutics across a wide range of human diseases and conditions.
The NCATS is tasked with identifying and developing novel small molecule leads against a wide spectrum of human disease targets, which it accomplishes by screening thousands of small molecules in collaboration with both intra-and extramural researchers. In pursuit of this goal, the Center has a strong internal transdisciplinary team of scientists who continually discover novel small molecules for application against a wide range of human diseases. The Biotage Microwaves assist scientists in molecule discovery, the Isolera allows scientists to perform scale-up purifications, and the V-10 rapidly dries samples in aqueous and organic solvents. Based on the above, keeping these instruments functional is in the best interest of NCATS.
NCATS requires the following:
Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the below:
- Service/Maintenance Agreement for the following systems with the below coverage:
- Biotage V-10 (SN#V102204993)
- Biotage Isolera (SN#’s IS12233112; 0212; CMS-3122-1480)
- Biotage Microwave (SN#14233)
- Biotage Microwave (SN#14234)
- Biotage V-10 (SN#V101807652)
- Biotage Microwave Initiator w/ Robot 60 (SN#11402)
- Biotage Microwave Initiator w/ Robot 60 (SN#11676)
- Biotage Microwave Initiator+ w/ Robot 60 (SN#12714)
- Biotage Microwave Initiator+ (SN#12427)
- Biotage Microwave Initiator+ Alstra (SN#00188)
- Biotage Microwave Initiator+ w/ Robot 60 (SN#13020)
- One (1x) Preventative Maintenance performed annually on covered instrument/system
- Inspection stickers will be affixed to each unit at the time of inspection
- An equipment status report will accompany the certificates, prodiving an overview of inspection findings
- All parts, labor, and travel covered
- Annual preventative maintenance (PM) visit
- Priority response times (remote and on-site)
- Fixed costs with no added charges
- Life cycle management
- Scientific phone support
- Only field service engineers with proven experience servicing the instruments listed in this SOW shall provide service.
ESTIMATED PERIOD OF PERFORMANCE:
Base Period: May 28, 2024 – May 27, 2025
Option Period 1: May 28, 2025 – May 27, 2026
Option Period 2: May 28, 2026 – May 27, 2027
Option Period 3: May 28, 2027 – May 27, 2028
CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION
The determination by the Government to award a contract without providing for full and open competition is based upon the market research conducted. Specifically, Biotage, LLC is the only vendor in the marketplace that can provide the products required by the NCATS. The circumstances that limit the availability of this is that the Biotage systems at NCATS are daily drivers for scientific research in chemistry. It is essential for the continuity of science to keep them in good working order. Biotage does not allow third party resellers or agents and they require only current Biotage trained personnel to perform the service. Additionally, Biotage is aware of the history of these instruments which serves as an advantage for troubleshooting issues that may arise.
The intended source is:
Biotage, LLC
10430 Harris Oak Blvd Ste C
Charolotte, NC 28269-7518
CLOSING STATEMENT
THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.
A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.
Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity ID (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.
All responses must be received by the closing date and time of this announcement and must reference the solicitation number, 75N95024Q00237. Responses must be submitted electronically to Maggie Brant, Contract Specialist, at maggie.brant@nih.gov. U.S. Mail and fax responses will not be accepted.
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