Service Treatment Records in Support of BUMED

The Naval Supply Systems Command on behalf of the Bureau of Medicine and Surgery (BUMED) is soliciting proposals for Service Treatment Records (STR) processing and programmatic support services, including receiving, inventorying, processing, tracking, and disposition of medical and dental records for Navy service members who have separated or retired. Key contract requirements include scanning approximately 55,000 Navy service members' medical records annually to produce approximately 8 million scanned images per year with 99.5% accuracy, zero misfiles, and 100% legibility at 300 dpi, while uploading deliverables to the Healthcare Artifact and Information Management Solution (HAIMS) within 15 calendar days of receipt. Contractors must maintain ISO 9001:2015 and NIST certifications, comply with all DoD security and HIPAA privacy regulations, and establish a Business-to-Business gateway connection to the DoD Military Health System. The primary evaluation criteria, in order of importance, are proof of a National Archives and Records Administration (NARA)-compliant records facility within 50 miles of the Navy Medicine Records Activity in St. Louis (Acceptable/Unacceptable threshold), Performance Approach, Past Performance, Socio-Economic Plan, and price. Proposals are due by April 30, 2026 at 4:00 PM EST, with submission to William Stevenson at william.p.stevenson28.civ@us.navy.mil in two volumes: a non-price proposal limited to 10 pages and a separate price proposal.

This solicitation carries no set-aside designation but includes small business participation goals totaling 21.95% small business participation, 5% women-owned small business (WOSB), 5% small disadvantaged business, 3% veteran-owned small business, 3% service-disabled veteran-owned small business, and 3% HUBZone small business. The incumbent contractor is Anacomp, Inc., holding contract N0018925PZ085. The contract is structured as a firm fixed price award with a base period from June 1, 2026 through May 31, 2027, followed by four optional 12-month periods extending through May 31, 2031. All work must be performed at a facility located within 50 miles of Navy Medicine Records Activity at 1222 Spruce Street, Room 9.308, St. Louis, Missouri 63103, requiring approximately 4,500 square feet of warehouse space. Contractor employees must obtain Common Access Cards (CAC) and pass background investigations for facility and IT system access, and all staff must complete Privacy Act, HIPAA, and related compliance training within 30 days of assignment and annually thereafter.