Service to install high-security perimeter fence at the FRC in Maynard MA
Cancelled Solicitation Posted
- Solicitation number
- 70FBR125Q00000012
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Maynard, Massachusetts 01754, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) Region 1 is seeking a contractor to install approximately 1,600 linear feet of high-security perimeter fencing at the Federal Regional Center in Maynard, Massachusetts. The project requires installation of 10-foot-high galvanized or stainless-steel chain-link fencing with buried fabric, barbed wire, top and bottom rails, concrete-set posts, and a manually operated cantilever gate. Contractors must have an active System for Award Management (SAM) registration and submit comprehensive proposals including technical approach, detailed itemized quotes, and past performance information. The evaluation will be based on a best-value determination considering technical approach, price, and past performance factors. The original solicitation deadline was extended from August 7th to September 2nd, 2025 at 3:00 PM EST, with questions due by August 1st, 2025 at noon EST. A site visit was conducted on July 30th, 2025, with an additional site visit scheduled for August 4th for Part B components including automated gate and electrical systems.
This procurement is designated as a Total Small Business Set-Aside, restricting competition to qualified small business contractors only. Johnson Controls, Inc. is identified as the current access controls vendor for the facility, though FEMA will handle programming internally. The contract will be awarded as a firm fixed-price purchase order with a 90-day performance period following notice to proceed. The work includes an optional Part B component that may involve removing existing gates and installing an automatic cantilever gate system with electrical and access control integration, contingent on available funding. All contractor personnel must pass National Criminal Information Checks and complete security awareness training, with work to be performed under escort by badged FEMA employees. The project location is specifically at the FEMA Region 1 Federal Regional Center in Maynard, Massachusetts, with contractors required to hold pricing for 30 calendar days from the quote submission deadline.
Notice text
4 versions
Update #4 · Latest ·
Amendment to the solicitation 0002
Please be advised this amendment changes the quotes deadline from August 7th to September 2nd, 2025.
please submit all proposals no later than 09/02/2025 at 3:00pm ET.
Amendment to the solicitation 0001
this Amendment includes Q&A (see attached) and new second site walk opportunity to go over Part B (automated gate, Dog house & electrical room) of the project only. Second site visit will be held on Monday August 4th, 2025 at 9:00 ET. Email anhur.maklef@fema.dhs.gov to confirm attendance. please ensure to have valid REAL ID or U.S. Passport for entry to the facility.
FEMA Region 1 intends to award Firm Fixed Price Purchase Order to Install approximately 1,600 linear feet of 10-foot-high galvanized or stainless-steel chain-link fencing, inclusive of buried fabric, barbed wire, top and bottom rails, posts set in concrete, and a manually operated cantilever gate at the Federal Regional Center, Maynard MA. Please read SOW and Solicitation attachments in their entirety.
If you have any questions, please email me no later than August 1st, 2025 by noon EST. Please submit all quotes
via email no later than 09:00am Est on August 7th, 2025.
Instructions to Offerors
1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The
quote must be complete, independent, and respond directly to the requirements of this solicitation.
2. The contracting officer has determined there is a good probability of adequate price competition in this
acquisition. Upon examination of the initial offers, the contracting officer will review this determination
and if the contracting officer’s determines adequate price competition exists no additional information will
be requested.
3. The Government intends on awarding a Firm fixed price as a result of this solicitation.
4. Set-Aside Requirement: This solicitation is a Small Business Set-Aside and only qualified Sellers will be
considered.
5. The contractor shall submit the Reps and Certs report located in www.sam.gov. In addition, the
contractor agrees to hold pricing for 30 calendar days from the date specified for receipt of quotes.
6. Offeror must have an active System for Award Management (SAM) registration by closing date of the
solicitation. Contractors that submit a quote are not registered in SAM will not be considered for award;
7. The contractor shall return a proposal on company letterhead. In addition, the contractor agrees to hold
pricing for 30 calendar days from the date specified for receipt of quotes.
8. Submissions: The contractor will complete and submit the following in order to be considered for award:
a. Offeror must submit a proposal indicating its technical approach and understanding of the
requirements set forth in the Statement of Work
b. Offeror must submit a detailed itemized quote for each line item, which shall include:
Business Name; Address; Phone Number; Point of Contact: Email Address; DUNS Number and/or Cage
Code
Site Visit: A site walk thru will take place on Wednesday, July 30th at 10:00am EST at 63 Old Marlboro
Rd, Maynard MA. please email anhur.maklef@fema.dhs.gov to confirm attendance prior to 9:00am Wednesday, July 30th. this is the only opportunity to see the site. It is highly recommended to bring your own measuring tool for the site walk thru as the stated fence length may not reflect the accurate length but rather an approximate based on seatallite measurements. Providing an accurate measurement in the proposal is the vendor's responsibility.
Quotes Due: Offerors must submit their required information not later than 09:00 AM. (EST) on
Thursday, August 7th, 2025. Please email proposals to me at Anhur Maklef at anhur.maklef@fema.dhs.gov
and karley.hoyt@fema.dhs.gov
Update #3 ·
Amendment to the solicitation 0001
this Amendment includes Q&A (see attached) and new second site walk opportunity to go over Part B (automated gate, Dog house & electrical room) of the project only. Second site visit will be held on Monday August 4th, 2025 at 9:00 ET. Email anhur.maklef@fema.dhs.gov to confirm attendance. please ensure to have valid REAL ID or U.S. Passport for entry to the facility.
FEMA Region 1 intends to award Firm Fixed Price Purchase Order to Install approximately 1,600 linear feet of 10-foot-high galvanized or stainless-steel chain-link fencing, inclusive of buried fabric, barbed wire, top and bottom rails, posts set in concrete, and a manually operated cantilever gate at the Federal Regional Center, Maynard MA. Please read SOW and Solicitation attachments in their entirety.
If you have any questions, please email me no later than August 1st, 2025 by noon EST. Please submit all quotes
via email no later than 09:00am Est on August 7th, 2025.
Instructions to Offerors
1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The
quote must be complete, independent, and respond directly to the requirements of this solicitation.
2. The contracting officer has determined there is a good probability of adequate price competition in this
acquisition. Upon examination of the initial offers, the contracting officer will review this determination
and if the contracting officer’s determines adequate price competition exists no additional information will
be requested.
3. The Government intends on awarding a Firm fixed price as a result of this solicitation.
4. Set-Aside Requirement: This solicitation is a Small Business Set-Aside and only qualified Sellers will be
considered.
5. The contractor shall submit the Reps and Certs report located in www.sam.gov. In addition, the
contractor agrees to hold pricing for 30 calendar days from the date specified for receipt of quotes.
6. Offeror must have an active System for Award Management (SAM) registration by closing date of the
solicitation. Contractors that submit a quote are not registered in SAM will not be considered for award;
7. The contractor shall return a proposal on company letterhead. In addition, the contractor agrees to hold
pricing for 30 calendar days from the date specified for receipt of quotes.
8. Submissions: The contractor will complete and submit the following in order to be considered for award:
a. Offeror must submit a proposal indicating its technical approach and understanding of the
requirements set forth in the Statement of Work
b. Offeror must submit a detailed itemized quote for each line item, which shall include:
Business Name; Address; Phone Number; Point of Contact: Email Address; DUNS Number and/or Cage
Code
Site Visit: A site walk thru will take place on Wednesday, July 30th at 10:00am EST at 63 Old Marlboro
Rd, Maynard MA. please email anhur.maklef@fema.dhs.gov to confirm attendance prior to 9:00am Wednesday, July 30th. this is the only opportunity to see the site. It is highly recommended to bring your own measuring tool for the site walk thru as the stated fence length may not reflect the accurate length but rather an approximate based on seatallite measurements. Providing an accurate measurement in the proposal is the vendor's responsibility.
Quotes Due: Offerors must submit their required information not later than 09:00 AM. (EST) on
Thursday, August 7th, 2025. Please email proposals to me at Anhur Maklef at anhur.maklef@fema.dhs.gov
and karley.hoyt@fema.dhs.gov
Update #2 ·
FEMA Region 1 intends to award Firm Fixed Price Purchase Order to Install approximately 1,600 linear feet of 10-foot-high galvanized or stainless-steel chain-link fencing, inclusive of buried fabric, barbed wire, top and bottom rails, posts set in concrete, and a manually operated cantilever gate at the Federal Regional Center, Maynard MA. Please read SOW and Solicitation attachments in their entirety.
If you have any questions, please email me no later than August 1st, 2025 by noon EST. Please submit all quotes
via email no later than 09:00am Est on August 7th, 2025.
Instructions to Offerors
1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The
quote must be complete, independent, and respond directly to the requirements of this solicitation.
2. The contracting officer has determined there is a good probability of adequate price competition in this
acquisition. Upon examination of the initial offers, the contracting officer will review this determination
and if the contracting officer’s determines adequate price competition exists no additional information will
be requested.
3. The Government intends on awarding a Firm fixed price as a result of this solicitation.
4. Set-Aside Requirement: This solicitation is a Small Business Set-Aside and only qualified Sellers will be
considered.
5. The contractor shall submit the Reps and Certs report located in www.sam.gov. In addition, the
contractor agrees to hold pricing for 30 calendar days from the date specified for receipt of quotes.
6. Offeror must have an active System for Award Management (SAM) registration by closing date of the
solicitation. Contractors that submit a quote are not registered in SAM will not be considered for award;
7. The contractor shall return a proposal on company letterhead. In addition, the contractor agrees to hold
pricing for 30 calendar days from the date specified for receipt of quotes.
8. Submissions: The contractor will complete and submit the following in order to be considered for award:
a. Offeror must submit a proposal indicating its technical approach and understanding of the
requirements set forth in the Statement of Work
b. Offeror must submit a detailed itemized quote for each line item, which shall include:
Business Name; Address; Phone Number; Point of Contact: Email Address; DUNS Number and/or Cage
Code
Site Visit: A site walk thru will take place on Wednesday, July 30th at 10:00am EST at 63 Old Marlboro
Rd, Maynard MA. please email anhur.maklef@fema.dhs.gov to confirm attendance prior to 9:00am Wednesday, July 30th. this is the only opportunity to see the site. It is highly recommended to bring your own measuring tool for the site walk thru as the stated fence length may not reflect the accurate length but rather an approximate based on seatallite measurements. Providing an accurate measurement in the proposal is the vendor's responsibility.
Quotes Due: Offerors must submit their required information not later than 09:00 AM. (EST) on
Thursday, August 7th, 2025. Please email proposals to me at Anhur Maklef at anhur.maklef@fema.dhs.gov
and karley.hoyt@fema.dhs.gov
Update #1 ·
This is a draft solicitation. a final solicitation is forthcoming.
FEMA Region 1 intends to award Firm Fixed Price Purchase Order to Install approximately 1,600 linear feet of 10-foot-high galvanized or stainless-steel chain-link fencing, inclusive of buried fabric, barbed wire, top and bottom rails, posts set in concrete, and a manually operated cantilever gate at the Federal Regional Center, Maynard MA. Please read SOW and Solicitation attachments in their entirety.
If you have any questions, please email me no later than August 1st, 2025 by noon EST. Please submit all quotes
via email no later than 09:00am Est on August 7th, 2025.
Instructions to Offerors
1. To ensure timely evaluation of the quote, the offeror must follow the instructions contained herein. The
quote must be complete, independent, and respond directly to the requirements of this solicitation.
2. The contracting officer has determined there is a good probability of adequate price competition in this
acquisition. Upon examination of the initial offers, the contracting officer will review this determination
and if the contracting officer’s determines adequate price competition exists no additional information will
be requested.
3. The Government intends on awarding a Firm fixed price as a result of this solicitation.
4. Set-Aside Requirement: This solicitation is a Small Business Set-Aside and only qualified Sellers will be
considered.
5. The contractor shall submit the Reps and Certs report located in www.sam.gov. In addition, the
contractor agrees to hold pricing for 30 calendar days from the date specified for receipt of quotes.
6. Offeror must have an active System for Award Management (SAM) registration by closing date of the
solicitation. Contractors that submit a quote are not registered in SAM will not be considered for award;
7. The contractor shall return a proposal on company letterhead. In addition, the contractor agrees to hold
pricing for 30 calendar days from the date specified for receipt of quotes.
8. Submissions: The contractor will complete and submit the following in order to be considered for award:
a. Offeror must submit a proposal indicating its technical approach and understanding of the
requirements set forth in the Statement of Work
b. Offeror must submit a detailed itemized quote for each line item, which shall include:
Business Name; Address; Phone Number; Point of Contact: Email Address; DUNS Number and/or Cage
Code
Site Visit: A site walk thru will take place on Wednesday, July 30th at 10:00am EST at 63 Old Marlboro
Rd, Maynard MA. please email anhur.maklef@fema.dhs.gov to confirm attendance prior to 9:00am Wednesday, July 30th. this is the only opportunity to see the site. It is highly recommended to bring your own measuring tool for the site walk thru as the stated fence length may not reflect the accurate length but rather an approximate based on seatallite measurements. Providing an accurate measurement in the proposal is the vendor's responsibility.
Quotes Due: Offerors must submit their required information not later than 09:00 AM. (EST) on
Thursday, August 7th, 2025. Please email proposals to me at Anhur Maklef at anhur.maklef@fema.dhs.gov
and karley.hoyt@fema.dhs.gov
Files
| File | Type | Posted |
|---|---|---|
| Fence Q and A.docx | DOCX document | |
| Solicitation 70FBR125Q00000012 Revised.pdf | ||
| Solicitation 70FBR125Q00000012.pdf | ||
| Maynard Inner Perimeter Fence Expansion - SOW - v20250722.pdf |
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