Service Patient Lifts located at the Hines VA Hospital

The Great Lakes Acquisition Center (GLAC) in Milwaukee, WI is searching for vendors with the capability to provide preventative maintenance, inspections and emergency (unscheduled) repair of the patient lifts (see Attachment 1 Equipment List), located at the Hines VA Hospital, Hines, IL. The vendor must be able to meet all the minimum requirements stated in the statement of work (listed below). Interested responsible sources must submit a summary of their capabilities to this office by 0900 CST on Wednesday, December 27, 2017, to include detailed description of the firm s experience in maintaining equipment, DUNS number, name and phone number of a point of contact in case further information is needed. Summaries must be submitted via email to Lori.Eastmead@va.gov. This sources sought/request for information is issued solely for information and planning purposes to determine availability of qualified vendors and does not constitute a solicitation. All information received in response to this notice that is marked as proprietary will be handled accordingly. The procurement will be completed under NACIS 811219. Please note that this is not a request for quote and the Government is seeking information for market research purposes only. The Government may or may not issue solicitation documents. Look for any further information in FedBizOpps. Telephone inquiries will not be returned.















STATEMENT OF WORK

PATIENT LIFT MAINTENANCE



SCOPE: Contractor shall furnish all labor, transportation, parts, and expertise necessary to provide preventive maintenance, inspections, and emergency (unscheduled) repair of the (54) Guldmann, (270) Medcare, and (1) Arjohuntleigh overhead-mounted patient lifts at the Hines VA Hospital as identified on the attached equipment list (Attachment 1).



CONTRACT PERIOD: Base year plus four option years to be exercised at the discretion of the government.



QUALIFICATIONS: To be considered eligible for consideration, offerors must have a field service representative that has been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment he/she is being asked to work on. Offerors must provide, upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. Offerors must also provide points of contact at three other medical centers with which they are or have been contracted to service imaging equipment of the same or similar models as those listed in Attachment 1 in the last three years. Offerors must be able to provide 24- hour response time to urgently repair critical equipment. Subcontracting of any ensuing award of this solicitation will not be allowed without written permission of the Contracting Officer. Contractors shall follow all badging and ID procedures while at the Hines VA.



SERVICES TO BE PROVIDED:



General:



Contractor will provide the necessary manpower and supervision to properly execute the maintenance and repair of the equipment listed in Attachment 1.



A Field Service Report (FSR) must be generated and a copy given to the Hines VA Hospital s Contracting Officer s Representative (COR) or designee after each episode of scheduled or emergency maintenance. It is preferred that this FSR be provided electronically if possible. COR, 708-202-3734.



Repair:



All preventive maintenance, inspections, and emergency (unscheduled) repairs shall be performed during normal VA business hours, 8:00am to 4:30pm, Monday thru Friday, except Federal Holidays, which include:





New Year's Day

Birthday of Martin Luther King, Jr.



Washington's Birthday



Memorial Day



Independence Day



Labor Day



Columbus Day



Veterans Day



Thanksgiving Day



Christmas Day

If work must be performed outside of normal business hours ( over-time work), the contractor must obtain prior approval from the COR. If such work is at the cost of the Hines VA Hospital, a purchase order number must be obtained by the contractor prior to performing any over-time work.



If the contractor s telephones are not answered by technical personnel, a technical maintenance representative will respond by telephone to the VA within 4 hours of a service call from the VA. The contractor will arrive on-site for repair within 24 hours of placing a service call by the VA.



Contractor must furnish all tools and materials (e.g. service manuals, diagnostic software, etc.) required to maintain the equipment in top operating condition.



Preventive Maintenance:



Preventive Maintenance will be performed by the contractor at the intervals that are in accordance with the manufacturer s recommendations, but no less than annually, per the VA form Corrective and Preventive Maintenance Checklist for Ceiling Mounted Patient Lifts in Attachment 2.



Contractor will furnish any required PM kits needed to perform Preventive Maintenance and inspections.



Documentation: A documentation package acceptable for Joint Commission purposes will be maintained by the contractor and made available to the Hines VA Hospital. Required features include, at a minimum:



Serial Number of equipment serviced



All work performed on a particular date



Preventive Maintenance The contractor will perform PM per manufacturer s specifications. The contractor will have written procedures to be followed and documented evidence that each piece of equipment has been inspected per those procedures.



New Equipment: If new equipment or components are obtained, either through new purchase, upgrade or replacement of existing equipment, that equipment may be added (and the replaced equipment deleted) from the service contract as needed upon notification of the Contracting Officer (to be documented in writing via contract modification). Deleted equipment will be credited in the full amount if deleted before any maintenance or repair has been performed on it.



SPECIAL INSTRUCTIONS:



Contractor Check-In: The contractor s representative will contact Biomedical Engineering at (708) 202-8387, ext. 21167, prior to performing service at the Hines VA Hospital.



Documentation: After each repair and scheduled maintenance visit, the contractor will provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced; the name of the representative, and the services performed and parts replaced. The reports will be delivered to the Biomedical Engineering Office, Building 228, Room B1026.



TERMS AND CONDITIONS:



User Responsibility: The contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment.



Exclusions: Service does not include electrical work external to the equipment.







Payments: Monthly in arrears



Attachment 1 Equipment List

Room #

Model

Serial #

EE #

Manufacturer

Building 1:

 

 

 

 

G201 (A)

C-625

C6M02425

67162

Medcare

G201 (B)

C-625

C6M01487

67161

Medcare

G221

C-625

C6M02452

67164

Medcare

G256A

C-625

B6M02505

67165

Medcare

Building 128:

 

 

 

 

A100 (A)

GH-2

120001-6266-2004

53800

Guldmann

A100 (B)

GH-2

120001-6265-2004

53801

Guldmann

A138

GH-2

120001-6270-2004

83585

Guldmann

A141

GH-2

120001-6271-2004

96361

Guldmann

A142

GH-2

120001-6264-2004

83583

Guldmann

A144

GH-2

120001-6269-2004

83582

Guldmann

A145

GH-2

120001-6286-2004

83546

Guldmann

A146

GH-2

120001-6268-2004

83584

Guldmann

B102

GH-2

120001-6267-2004

53802

Guldmann

B103

GH-2

120001-6262-2004

53754

Guldmann

B105

GH-2

120001-6165-2005

53755

Guldmann

B109

GH-2

120001-6280-2004

53756

Guldmann

B113

GH-2

120001-6290-2004

53759

Guldmann

B114

GH-2

120001-6296-2004

53776

Guldmann

B115

GH-2

120001-6279-2004

53769

Guldmann

B116

GH-2

120001-6305-2004

53757

Guldmann

B117

GH-2

120001-6272-2004

53761

Guldmann

B118

GH-2

120001-6291-2004

53762

Guldmann

B119

GH-2

120001-6278-2004

53764

Guldmann

B120

GH-2

120001-6300-2004

53765

Guldmann

B122

GH-2

120001-6294-2004

53788

Guldmann

B123

GH-2

120001-6289-2004

53768

Guldmann

B125

GH-2

120001-6025-2004

53760

Guldmann

B126

GH-2

120001-6277-2004

53771

Guldmann

B129

GH-2

120001-6273-2004

53781

Guldmann

B130

GH-2

120001-6263-2004

96360

Guldmann

B131

GH-2

120001-6275-2004

53767

Guldmann

B136

DH-4000

12085-1015-2001

53772

Guldmann

B140

GH-2

120001-6292-2004

53774

Guldmann

B142

GH-2

120001-6282-2004

53775

Guldmann

C104

GH-2

120001-6508-2004

53795

Guldmann

C106

GH-2

120001-6164-2005

53794

Guldmann

C110

GH-2

120001-6506-2004

53793

Guldmann

C115

GH-2

120001-6298-2004

53791

Guldmann

C116

GH-2

120001-6304-2004

53770

Guldmann

C117

GH-2

120001-6276-2004

53779

Guldmann

C119

GH-2

120001-6285-2004

53777

Guldmann

C120

GH-2

120001-6293-2004

53792

Guldmann

C122

GH-2

120001-6274-2004

53780

Guldmann

C123

GH-2

120001-6297-2004

53783

Guldmann

C125

GH-2

120001-6510-2004

53784

Guldmann

C126

GH-2

120001-6283-2004

53785

Guldmann

C127

GH-2

120001-6309-2004

53786

Guldmann

C128

GH-2

120001-6299-2004

53787

Guldmann

C129

GH-2

120001-6308-2004

53782

Guldmann

C130

GH-2

120001-6836-2005

53807

Guldmann

C131

GH-2

120001-6287-2004

53790

Guldmann

C132

GH-2

120001-6284-2004

53789

Guldmann

C138

DH-4000

12086-1051-1001

53796

Guldmann

C142

GH-2

120001-6541-2004

53798

Guldmann

C144

GH-2

120001-6288-2004

53799

Guldmann

C145

GH-2

120001-6301-2004

72506

Guldmann

Building 200 - Basement:

 

 

 

B022H

C-625

C6M02451

67186

Medcare

Building 200 - 1st Floor:

 

 

 

C129

C-625

C6M0006365

75485

Medcare

A146F

C-625

C6M02080

67598

Medcare

A146G

C-625

C6M02085

67599

Medcare

C103D

700100

7090048

67566

Medcare

C103I

700100

8090096

No EE#

Medcare

C103J

C-625

B6M01870

68167

Medcare

C105G

C-625

B6M02655

67567

Medcare

Building 200 - 2nd Floor:

 

 

 

2005

C-625

B6M02650

68034

Medcare

2007

C-625

B6M02686

68027

Medcare

2008

C-625

B6M02675

68017

Medcare

2010

C-625

C6M02130

68032

Medcare

2012

C-625

B6M02699

68012

Medcare

2013

C-625

C6M02112

68029

Medcare

2015

C-625

B6M02685

68021

Medcare

2042

C-625

B6M02651

68168

Medcare

2044

C-625

B6M02697

68024

Medcare

2047

C-625

B6M02658

68175

Medcare

2439

C-625

C6M0012249

88868

Medcare

2440

C-625

C6M0012247

88869

Medcare

A2064

C-625

C6M02111

68011

Medcare

A2066

C-625

B6M02662

67999

Medcare

A2067

C-625

C6M02110

68000

Medcare

A2069

C-625

B6M02676

68008

Medcare

A2070

C-625

C6M02129

68015

Medcare

A2097

C-625

B6M02683

68005

Medcare

A2098

C-625

B6M02698

68003

Medcare

A2100

C-625

C6M02132

68020

Medcare

A2101

C-625

B6M02684

68007

Medcare

A2103

C-625

C6M02126

68010

Medcare

A2104

C-625

C6M02131

68009

Medcare

A2105

C-625

B6M02648

68018

Medcare

Building 200 - 5th Floor:

 

 

 

521

C-625

B6M01747

67553

Medcare

553

C-625

B6M01859

72616

Medcare

556

C-625

B6M01798

72615

Medcare

Building 200 - 6th Floor:

 

 

 

604 (A)

C-625

C6M0005218

71654

Medcare

604 (B)

C-625

C6M0005221

71653

Medcare

604 (C )

C-625

C6M0005246

71657

Medcare

604 (D)

C-625

C6M0005234

71656

Medcare

641

C-625

C6M01369

67158

Medcare

643

C-625

C6M02429

67170

Medcare

647

C-625

C6M0005242

71655

Medcare

648

C-625

C6M02445

67171

Medcare

Building 200 - 7th Floor:

 

 

 

702

C-625

C6M0003006

68173

Medcare

704

C-625

C6M01380

67166

Medcare

705

C-625

C6M02109

68035

Medcare

706

C-625

C6M02448

68170

Medcare

707

C-625

C6M02113

68028

Medcare

712

C-625

C6M02430

100301

Medcare

717

C-625

C6M02421

67184

Medcare

718

C-625

C6M01388

67174

Medcare

723

C-625

B6M01756

67596

Medcare

727

C-625

C6M01396

67167

Medcare

728

C-625

C6M0003019

70178

Medcare

731

C-625

Missing

67605

Medcare

734

C-625

C6M0006368

75474

Medcare

736

C-625

C6M02122

68031

Medcare

Building 200 - 8th Floor:

 

 

 

801

C-625

B6M01680

No EE#

Medcare

802

C-625

B6M02504

No EE#

Medcare

803

C-625

C6M02449

No EE#

Medcare

804

C-625

B6M01744

No EE#

Medcare

806

C-625

C6M02416

No EE#

Medcare

807 (A)

C-625

B6M01730

No EE#

Medcare

807 (B)

C-625

C6M02419

No EE#

Medcare

807 (C )

C-625

C6M02440

No EE#

Medcare

809

C-625

C6M02415

No EE#

Medcare

810

C-625

C6M02437

No EE#

Medcare

811

C-625

C6M02439

No EE#

Medcare

813

C-625

B6M01717

No EE#

Medcare

815

C-625

C6M02438

No EE#

Medcare

816

C-625

C6M02100

No EE#

Medcare

818

C-625

C6M02443

No EE#

Medcare

819

C-625

B6M01746

No EE#

Medcare

821

C-625

B6M02511

No EE#

Medcare

823

C-625

C6M02436

No EE#

Medcare

824

C-625

C6M02424

No EE#

Medcare

825

C-625

C6M02420

No EE#

Medcare

826

C-625

B6M01852

67610

Medcare

827

C-625

C6M02446

No EE#

Medcare

828

C-625

C6M02442

No EE#

Medcare

829

C-625

B6M01711

No EE#

Medcare

Building 200 - 9th Floor:

 

 

 

901

C-625

B6M02693

68169

Medcare

906

C-625

B6M02646

68177

Medcare

907

C-625

B6M02644

68171

Medcare

918

C-625

B6M02657

68172

Medcare

920

C-625

B6M05787

70153

Medcare

922

C-625

B6M02645

68174

Medcare

923

C-625

B6M05824

70168

Medcare

925

C-625

B6M02665

68178

Medcare

926

C-625

B6M05843

70181

Medcare

928

C-625

B6M05815

70171

Medcare

931

C-625

C6M0003032

70174

Medcare

932

C-625

B6M05825

70169

Medcare

933

C-625

B6M0003036

70158

Medcare

934

C-625

C6M0003059

70157

Medcare

935

C-625

C6M0003054

70182

Medcare

936

C-625

C6M0003010

70154

Medcare

943

C-625

C6M01383

68176

Medcare

Building 200 - 10th Floor:

 

 

 

1071 BED 1

C-625

C6M02065

67630

Medcare

1071 BED 2

C-625

C6M01445

No EE#

Medcare

Building 200 - 11th Floor:

 

 

 

1101

C-625

B6M02663

70163

Medcare

1102

C-625

C6M0009427

No EE#

Medcare

1103

C-625

C6M0009433

No EE#

Medcare

1104

C-1000

C1M0003299

No EE#

Medcare

1106

C-625

B6M02653

70167

Medcare

1108

C-625

B6M02682

70166

Medcare

1109

C-625

B6M02696

70159

Medcare

1110

C-625

B6M02687

70161

Medcare

1111

C-625

B6M02674

70155

Medcare

1112

C-625

B6M02680

70165

Medcare

1113

C-625

B6M02681

70160

Medcare

1116

C-625

B6M02649

70170

Medcare

1118

C-625

C6M02128

70172

Medcare

1119

C-625

C6M0009402

No EE#

Medcare

1121

C-1000

C1M0003300

No EE#

Medcare

1122

C-625

C6M0009399

No EE#

Medcare

1124

C-625

B6M02647

70164

Medcare

1126

C-625

C6M0009401

No EE#

Medcare

1127

C-625

B6M02654

70156

Medcare

1128

C-625

C6M0009400

No EE#

Medcare

1129

C-625

C6M0009403

No EE#

Medcare

1130

C-625

C6M0009438

No EE#

Medcare

1131

C-625

C6M0009411

No EE#

Medcare

1132

C-625

B6M02677

70162

Medcare

1157

C-625

C6M0006380

75488

Medcare

Building 200 - 12th Floor:

 

 

 

1225

ARJO MAXI SKY 600

LD210955626

98461

Arjo

Building 200 - 13th Floor:

 

 

 

1322

C-625

C6M02442

67185

Medcare

Building 217 - 1st Floor:

 

 

 

1A123

C-625

C6M01449

67633

Medcare

B104 (A)

C-625

C6M02088

72502

Medcare

B104 (B)

C-625

C6M02091

67573

Medcare

B106

C-625

C6M02064

72501

Medcare

B110

C-625

B6M01767

67543

Medcare

B111

C-625

C6M02077

72503

Medcare

B114

C-625

B6M01803

67604

Medcare

B118

C-625

C6M02092

67595

Medcare

B120

C-625

C6M02078

67592

Medcare

B123

C-625

C6M01359

83689

Medcare

B127

C-625

B6M01757

67587

Medcare

B131

C-625

C6M02090

67579

Medcare

B149

C-625

C6M02079

67576

Medcare

1C104 (A)

C-625

B6M01872

67545

Medcare

1C104 (B)

C-625

C6M02072

67606

Medcare

1C106

C-625

B6M01704

72504

Medcare

1C107

C-625

C6M01436

67607

Medcare

1C110

C-625

C6M02068

67608

Medcare

1C111

C-625

C6M02063

67609

Medcare

1C114

C-625

B6M01753

67549

Medcare

1C115

C-625

C6M02071

67611

Medcare

1C118

C-625

C6M02123

67612

Medcare

1C120

C-625

C6M02102

67613

Medcare

1C122

C-625

C6M02076

67614

Medcare

1C123

C-625

B6M01780

72505

Medcare

1C126

C-625

C6M02099

67615

Medcare

1C127

C-625

C6M02069

67616

Medcare

1C130

C-625

C6M02070

67617

Medcare

1C131

C-625

C6M0003018

70179

Medcare

1C151

C-625

C6M02094

67619

Medcare

1C155

C-625

C6M02096

67620

Medcare

1C156

C-625

C6M02067

67621

Medcare

1C159

C-625

C6M02081

67622

Medcare

1C160

C-625

C6M02074

67623

Medcare

1C162

C-625

B6M01754

67624

Medcare

1C164

C-625

C6M02101

67625

Medcare

1C167

C-625

C6M02097

67626

Medcare

1C168

C-625

C6M02082

67627

Medcare

1C171

C-625

C6M01443

67628

Medcare

1C172

C-625

C6M02089

67629

Medcare

1C175

C-625

C6M0003025

70173

Medcare

1C176

C-625

C6M02417

67421

Medcare

1C178 (A)

C-625

C6M01439

67632

Medcare

1C178 (B)

C-625

C6M02084

72500

Medcare

Building 217 - 2nd Floor:

 

 

 

2A17

C-625

C6M01462

67634

Medcare

2B51

C-625

C6M0006340

73058

Medcare

2B52

C-625

C6M0006337

73060

Medcare

2B55

C-625

C6M0006335

73053

Medcare

2B56

C-625

C6M0006347

73065

Medcare

2B59

C-625

C6M0006344

73055

Medcare

2B60

C-625

C6M0006355

73056

Medcare

2B62

C-625

C6M0006342

73061

Medcare

2B67

C-625

C6M0006345

73059

Medcare

2B68

C-625

C6M0006339

73054

Medcare

2B71

C-625

C6M0006338

73063

Medcare

2B72

C-625

C6M0006346

73062

Medcare

2B75

C-625

C6M0006336

73057

Medcare

2B76

C-625

C6M0006343

73064

Medcare

2C4 (A)

C-625

C6M01393

67159

Medcare

2C4 (B)

C-625

C6M02453

67172

Medcare

2C6

C-625

B6M01675

67569

Medcare

2C7

C-625

C6M01414

68179

Medcare

2C10

C-625

B6M01766

67571

Medcare

2C11

C-625

C6M02444

67572

Medcare

2C14

C-625

C6M01474

67183

Medcare

2C15

C-625

C6M01450

67574

Medcare

2C20

C-625

C6M01428

67575

Medcare

2C22

C-625

C6M02432

67178

Medcare

2C23

C-625

C6M01398

67577

Medcare

2C26

C-625

C6M01434

67578

Medcare

2C27

C-625

C6M02418

67177

Medcare

2C30

C-625

C6M01377

67580

Medcare

2C51

C-625

C6M01471

67582

Medcare

2C52

C-625

C6M01476

67583

Medcare

2C55

C-625

C6M02103

67169

Medcare

2C56

C-625

C6M01440

67585

Medcare

2C59

C-625

B6M01731

67586

Medcare

2C60

C-625

B6M01743

67157

Medcare

2C62

C-625

C6M01365

67588

Medcare

2C64

C-625

C6M02450

67179

Medcare

2C67

C-625

C6M01375

67590

Medcare

2C68

C-625

C6M01373

67591

Medcare

2C71

C-625

C6M01438

67182

Medcare

2C72

C-625

C6M01458

67593

Medcare

2C75

C-625

C6M01451

67594

Medcare

2C76

C-625

C6M01248

67173

Medcare

2C78 (A)

C-625

C6M01392

67181

Medcare

2C78 (B)

C-625

C6M01464

67176

Medcare

2nd Floor Hallway

C-625

C6M01441

67160

Medcare

Building 221:

 

 

 

 

B101

C-625

C6M0003043

70177

Medcare

B103

C-625

B6M01736

67542

Medcare

B104

C-625

B6M01745

67550

Medcare

B106

C-625

C6M02454

67422

Medcare

B107

C-625

B6M01725

67544

Medcare

B109

C-625

C6M01421

67175

Medcare

B111

C-625

B6M01729

75568

Medcare

B113

C-625

B6M01750

67546

Medcare

B114

C-625

C6M02087

67631

Medcare

B116

C-625

B6M01802

67562

Medcare

D100

C-625

B6M01684

67560

Medcare

D102

C-625

C6M01445

67568

Medcare

D103

C-625

B6M01670

67551

Medcare

D105

C-625

B6M01699

67548

Medcare

D106

C-625

B6M01770

67552

Medcare

D108

C-625

B6M01677

67557

Medcare

D110

C-625

B6M01804

67555

Medcare

D112

C-625

B6M01752

67556

Medcare

D113

C-625

C6M02095

67589

Medcare

D115

C-625

B6M01719

67558

Medcare

D116

C-625

B6M01690

67563

Medcare

D118

C-625

B6M01742

67559

Medcare

Building 228:

 

 

 

 

B1009

C-625

B6M02661

No EE#

Medcare

Building 8 (Spare units):

 

 

 

N/A

C-625

C6M0006372

75469

Medcare

N/A

C-625

C6M01452

67168

Medcare

N/A

C-625

C6M0003057

70176

Medcare

N/A

C-625

B6M02430

No EE#

Medcare

N/A

C-625

C6M0003051

70175

Medcare

N/A

C-625

C6M0003037

70180

Medcare

N/A

C-625

C6M01363

67180

Medcare

N/A

GH-2

120001-6281-2004

53758

Guldmann

N/A

C-625

C6M0006382

75477

Medcare

N/A

C-625

C6M0006377

75470

Medcare

N/A

C-625

C6M0006376

75487

Medcare

N/A

C-625

C6M0005132

71316

Medcare

N/A

C-625

C6M0006358

75478

Medcare

N/A

C-625

C6M0006357

75472

Medcare

N/A

C-625

C6M0006356

75466

Medcare

N/A

C-625

C6M0006361

75484

Medcare

N/A

C-625

C6M0006373

75475

Medcare

N/A

C-625

C6M0004566

71315

Medcare

N/A

C-625

C6M0006383

75483

Medcare

N/A

C-625

C6M0004574

71314

Medcare

N/A

C-625

C6M0006366

75468

Medcare

N/A

C-625

C6M0006378

75476

Medcare

N/A

C-625

C6M0006371

75486

Medcare

N/A

C-625

C6M0006381

75471

Medcare

N/A

C-625

C6M0006363

75473

Medcare

N/A

C-625

C6M0006370

75480

Medcare

N/A

C-625

C6M0006362

75467

Medcare

N/A

C-625

C6M0006375

75481

Medcare

N/A

C-625

B6M01705

67561

Medcare

N/A

C-625

C6M00075842

75482

Medcare

N/A

C-625

C6M0006364

75479

Medcare