Service Equipment Maintenance contract for two JEOL transmission electron microscopes.

NOTICE OF INTENT to Sole Source

SOLICITATION NUMBER:

NINDS20003839

TITLE: Service Equipment Maintenance contract for two JEOL transmission electron microscopes.

CLASSIFICATION CODE:

65 -- Medical, dental & veterinary equipment & supplies

NAICS CODE: 454390 – OTHER DIRECT SELLING ESTABLISHMENTS

RESPONSE DATE:

March 13, 2020 at 12:00 PM EST

PRIMARY POINT OF CONTACT:

Thien Nguyen

Thien.Nguyen2@nih.gov

Phone: 301-827-0914

DESCRIPTION:

INTRODUCTION

THIS IS A NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute of Neurological Disorders and Strokes (NINDS) intends to negotiate on a sole source bases with JEOL USA Inc. for a service maintenance contract on JEOL transmission electron microscopes, more specifically JEM-1200EX and JEM-200CX equipment. JOEL is the only authorized resellers that can provide this service maintenance. They have their own certified technicians. This contract is for one Base Year only

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE and SET ASIDE STATUS

The intended procurement is classified under NAICS code 454390 – OTHER DIRECT SELLING ESTABLISHMENT with a Size Standard of $7.5 million.

REGULATORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures. Contracts awarded using FAR Part 13—Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6—Competition Requirements. FAR Subpart 13.106-1 (b) Soliciting from a single source provides that: For purchases not exceeding the simplified acquisition threshold, Contracting officers may solicit from one source IF the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name OR industrial mobilization).

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 20019-01 dated December 1, 2018.

DESCRIPTION OF REQUIREMENT

PURPOSE AND OBJECTIVES:

The purpose of this acquisition is to purchase a service maintenance contract for the following JEOL Laboratory Equipment:

The following items are currently covered under a Service Contract with JEOL USA Inc.

Model 101516, JEM-200CX – Electron Microscope SN: 132013-66

Model 110167, EM-SEG1 Side Entry Goniometer

Model 231177, JEM-1200EX – Transmission Electron Microscope SN: 158080-242

Model 115720, SQH10 Quick Change Specimen Holder

Model 116157, EM-SEG10 – Side Entry Geniometer

Two preventative maintenance during the contract period

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION

The determination by the Government to award a purchase order without providing for full and open competition is based upon the market research conducted. Specifically, JEOL USA Inc. is the only vendor in the marketplace that can provide the service maintenance on its own product required by NINDS.

The parts and services must be compatible in all aspects (form, fit, and function) with existing systems presently installed. The current equipment is JEOL Electron Microscopes, and the new item/service must coordinate, connect, or interface with the existing system by manufactured equipment and parts. JOEL USA Inc is the manufacture of the parts and JEOL does not have authorized resellers for these parts. 

The intended source is:

JEOL USA Inc.

11 Dearborn Road

Peabody, MA 01960

CLOSING STATEMENT

THIS SYNOPSIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. However, interested parties may identify their interest and capability to respond to this notice.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses must be received by the closing date and time of this announcement and must reference the solicitation number, NINDS20003839. Responses must be submitted electronically to Thien Nguyen, Contract Specialist, at thien.nguyen2@nih.gov. and Valerie Whipple, Contracting Officer, at valerie.whipple@nih.gov.  U.S. Mail and fax responses will not be accepted.