Service Contract for XPLORA Raman Confocal Microscope
Closed Solicitation Posted
- Solicitation number
- 75F40125Q129690
- Agency
- Food and Drug Administration Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Summit Argo, Illinois 60501, United States
- Points of contact
-
- Nick Sartain nick.sartain@fda.hhs.gov (301) 796-1988
- David Kramer david.kramer@fda.hhs.gov (703) 447-2694
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Food and Drug Administration is seeking a multi-year service contract for maintenance and support of an XPLORA Raman Confocal Microscope with enhanced darkfield/hyperspectral imaging accessory used by the Division of Food Processing Science and Technology. The required services include one annual preventative maintenance visit or emergency service call, unlimited remote support with one business day response time, emergency on-site visits within five business days, and comprehensive calibration and alignment services to ensure maximum instrument sensitivity and accuracy. The contract must cover all travel, labor, and parts costs using original equipment manufacturer components, provide unlimited software and firmware updates, and maintain instrument downtime to less than ten business days annually. Award decisions will be based on technical capability, past performance, and price, with the combined technical factors weighted more heavily than price. Questions regarding this solicitation are due by August 14, 2025 at 1:00 PM Central Time, with proposals due by August 22, 2025 at 1:00 PM Central Time.
This procurement is issued as full and open competition with no set-aside designation and falls under NAICS code 811210 with a small business size standard of $34 million. The instrument in question is a Horiba XPLORA system with serial number 1429 that was originally procured in FY2020 and currently operates without a maintenance contract. The contract structure includes a base year from September 1, 2025 through August 31, 2026, with one option period extending through August 31, 2027. All services must be performed at the FDA's Moffett campus located at 6502 South Archer Road, Bedford Park, Illinois 60501, with work conducted during normal business hours of 8:00 AM to 5:00 PM ET, Monday through Friday. The solicitation is issued under FAR Part 13 Simplified Acquisition Procedures as a commercial item firm-fixed-price arrangement, though specific dollar amounts are not disclosed in the available documentation.
Notice text
The purpose of this requirement is to acquire a multi-year service contract for the Office of Laboratory Operations and Applied Science (OLOAS), Office of Microbiology and Technology (OAMT), Division of Food Processing Science and Technology (DFPST)’s XPLORA (Horiba) confocal Raman microscope with enhanced darkfield / hyperspectral imaging accessory.
DFPST currently possesses a state-of-the-art Horiba XPLORA confocal Raman imaging system with enhanced darkfield / hyperspectral imaging accessory. This instrument is used to support a range of food packaging, sensing, and chemistry projects at DFPST. The device was procured in FY2020, serial number 1429 and there is no current maintenance contract.
To ensure that data acquired with this instrument are accurate and reliable, the Raman imaging system needs yearly professional calibration / alignment in accordance with manufacturer specifications and potential unscheduled maintenance. Calibration and alignment ensure that the Raman system has maximum sensitivity and that measured geometrical parameters (object size and inter-object distance, etc.) are accurate in accordance with manufacturer specifications. Additionally, the instrument may malfunction, necessitating emergency repair. Ensuring that project milestones are completed in a timely manner requires that instrument downtime associated with addressing malfunctions be minimized.
For these reasons, DFPST requests a yearly service contract that includes a yearly preventative maintenance visit or emergency service, as well as remote support for more routine (hardware or software) malfunctions.
Attachments
| File | Type | Posted |
|---|---|---|
| Combined Synopsis Solicitation- HFP-2025-129690.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Service Contract for XPLORA Raman Confocal Microscope | Solicitation | |
| Service Contract for XPLORA Raman Confocal Microscope | Pre-Solicitation |
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