Service agreement for thermo electron laboratory equipment (ambis 2247584)

This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-25-2247584 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-01, November 12, 2024.

The North American Industry Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million. The requirement is being competed full and open competition, un-restricted, and without a small business set-aside.

The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for

several maintenance agreements for the Thermo Electron Eclipse and Ultimate LC system

mass spectrometer is crucial to NIAID’s research efforts. This high-tech system is in high

demand/high usage and is critical in the collection of complex proteomic data for various

projects. This system is being utilized to analyze high value, limit samples, that cannot be

replaced and if compromised through a lack of system maintenance, improper maintenance,

and/or is not calibrated on a routine basis would have a series impact/delay on critical research

efforts. Coverage is required for the following instruments below with the

corresponding service plans:

ORBITRAP ECLIPSE PTR Ready Serial# FSN40256

UNITY ESSENTIAL SUPPORT PLAN-MSPEC-LC-MS

• Field Service Engineer labor, travel, and parts required for Corrective Maintenance visits

with a targeted response time of 3 business days

• Priority status for technical support inquiries with a targeted immediate response time. A

certified service engineer will conduct diagnosis and Corrective Maintenance procedures

using the latest digital remote support tools

• One (1) scheduled annual Preventive Maintenance visit (a standard OEM PM kit is

included)

• Instrument Requalification (RQ) in conjunction with a scheduled Corrective Maintenance

with a purchase of an add-on Operational Qualification (OQ)

• Premium subscription to Unity Lab Services Online Knowledge Base
• OEM parts, accessories, and consumables during the effective period of the contract
• Computers that were purchased from Thermo Fisher Scientific and required for the

operation of the analytical system

• Software and firmware updates upon request and in conjunction with a scheduled

Preventive Maintenance or Corrective Maintenance visit (updates are defined as changes

• of the existing software version that are intended to improve its performance)
• Training classes purchased during the contract validity period

FAIMS PRO Serial# FAIMS-20572

Standard Options Plan-LSMS

UltiMate 3000 NCS-3500RS NANO Nano-Cap-S, Serial# 8111932

UltiMate 3000 WPS 3000TFC ANALYTICAL Serial# 8116925

Ultimate 3000 VWD-3400RS, S/N 8118176

UNTY ESSENTIAL PLAN CHROM LC DNX Plan includes:

• Unlimited number of demand on-site service visits with a maximum 72-hour response
• Engineer labor and travel is included
• Priority status for technical support inquiries
• One (1) Scheduled Preventative Maintenance visit
• Thermo Scientific supplied personal computers are covered
• OEM Factory-certified replacement parts included
• Subscription to e-Support Online Technical Resources
• Parts, Accessories or Consumables for end user during active contract
• Institute based or on-site training for chromatography, mass spectrometry or trace

elemental instruments. The training must be purchased during the contract validity period

• Software updates and notifications (Updates are defined as changes of the existing

software version that are intended to improve its performance) Computers purchased from Thermo Fisher Scientific and required for the operation of the analytical system.

Replacement of functional computers in order to accommodate an upgrade to a newer

version of the operating systems is not covered by the support plan

Quoting Instructions: 

•DUE TO THE SENSITIVE NATURE OF THE PROJECTS, SERVICES PROVIDED MUST BE OF EQUAL SERVICE PROVIDED UNDER A DIRECT CONTRACT FROM THE MANUFACTURER, THERMO ELECTRON.

•ALL 3RD PARTY OFFERORS MUST INCLUDE THERMO ELECTRON CERTIFICATION DOCUMENTATION AS A DEALER /SERVICE PROVIDER FOR THERMO ELECTRON FOR QUOTES TO BE CONSIDERED.

•ALL 3RD PARTY OFFERORS, IF PROVIDING A QUOTE FOR SERVICES PROVIDED UNDER A BILLABLE CONTRACT, MUST INCLUDE THERMO ELECTRON CERTIFICATION DOCUMENTATION CONFIRMING A BILLABLE CONTRACT SERVICE IS OF EQUAL SERVICE AS A DIRECT CONTRACT, INCLUDING PRIORTY RESPONSE TIME.  

Payment Terms: Quarterly in Arrears.

Period of Performance: March 19, 2025 - March 18, 2026.

Place of Performance:  NIH/NIAID, 4 Memorial Drive, Bethesda, MD 20892.

The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein.  The award will be based on the following: technical capability to meet the requirements and price.

By submitting a quote in response to this solicitation, vendor is accepting the following terms and conditions:

The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (MAY 2024)

FAR 52.204-7 System for Award Management (NOV 2024)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)

FAR 52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2023)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (NOV 2024)

*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (DEC 2015)

52.252-2 -- Clauses Incorporated by Reference. (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:  http://farsite.hill.af.mil/vffara.htm

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

Submission shall be received not later than December 30, 2024 @ 1:00 PM EST

All quotations and required documents must be submitted via the NIAID electronic Simplified Acquisition Submission System (eSASS) website at https://esass.nih.gov. All vendors must register in the eSASS system to submit a quotation. Instructions on how to register / submit quotes are included on the website. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency.