Seminar Room IT/AV Equipment Maintenance

The contractor shall provide annual maintenance support for equipment in 24 seminar rooms in Root Hall, US Army War College, Carlisle Barracks, PA. The contract period of performance will be a base period of one year,plus 2 option years. The equipment to be maintained for example is primarily AMX, Extron, SMART equipment,refer to the Attachment list in the PWS (Part 5) for the comprehensive equipment covered, as the ones mentioned does not reflect all the types of equipment that requires maintenance and or repair.
Target Price/Suggested Sellers
Total Target Price: $99.300.00 - Target Price is Active

Company Sales Rep Email
Name

J P LILLEY Lou Malnofski lou.malnofski@jplillery.com
AUDIO FIDELITY Jeremy Delacruz delacruzj@whitlock.com
COMMUNICATION
CORPORATION

Bid Decrement: $1
Quoting Requirements:
Open Market
Open Market quotes are acceopting in this solicitaiton; however, please refer to the specifications below, including Set-Aside Requirement provision, for additional requirements.

Meet or Exceed
The Buyer is allowing Sellers to submit bids that either meet or exceed the requested specification. Sellers MUST enter exactly what they are quoting (including make, model, and description) into the blank description field in order for the bid to be considered.
Minimum Bid Decrement is $1
The Buyer is requiring that any rebid must be lower than the 'current bid price' by this amount. The reduction is based on the total order and must be satisfied within the rebid minimum.

Purchase Order or Delivery Order
Buyer intends to issue award using a purchase order or delivery order. Bids from Sellers unable to accept purchase orders or delivery orders will not be considered for award.
Set-Aside Requirement
This solicitation is a Small Business set-aside and only qualified Sellers can quote.

Use of FedBid
Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

Evaluation Criteria/Basis of Award
Sellers understand that FedBid ranks all quotes by price; however, pursuant to applicable acquisition regulations and/or departmental guidelines, Buyers may use criteria other than price to evaluate offers. Accordingly, please note that, unless otherwise specified in the Buy Terms, below, to the extent required by applicable regulations and/or guidelines, award will be made to the responsible Seller whose offer conforming to the solicitation will be most advantageous to the Buyer on the basis
of price, technical capability, delivery, and past performance.

Question Submission
Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the buyer to respond. Questions can be submitted by using the 'Questions & Responses' link. Questions not received within a reasonable time prior to close of the solicitation may not be considered.

Default Terms
Unless otherwise specified in the Buy Terms, below, quotes must be good for 30 calendar days after close of Buy and shipping must be free on board (FOB) destination CONUS (Continental U.S.)

Period of Performance
Base: 11/10/2019 - 11/09/2020
Option 1: 11/10/2020 - 11/09/2021
Option 2: 11/10/2021 - 11/10/2022
Equipment Condition
New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty.

Offer Period
Quote MUST be good for 30 calendar days after close of Buy.

Shipping Condition
Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

SAM Requirements
Offeror must be registered in The System for Award Management (SAM), which took the place of the Central Contractors Registration (CCR) SAM consolidated the Federal Procurement Systems and the Catalog of Federal Domestic Assistance. Currently CCR, FedReg, ORCA and EPLS have been migrated into SAM. If your information is already in CCR, you do not have to reload your Information in the SAM website. However, if the Offeror is not registered under SAM it may do so at the SAM website: http://www.sam.gov. All Registrations must be "active" at the time of award.

Delivery Requirement
No partial shipments are permitted unless specifically authorized at the time of award.
Commercial Items Terms and Conditions 1
The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.204-10, 52.204-19,FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions -
Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.225-25,52.232-34, FAR 52.222-41, 52.222-33, 52.222-50,52.223-18,52.232-39,52.232-40, 52.233-3, 52.233-4; DFARS 252.232-7003, 252.243-7002.

Commercial Items Terms and Conditions 2
The full text of the referenced FAR clauses may be accessed electronically at http://www.acqnet.gov/far.

WAWF INFORMATION
The selected Offeror must comply with the Government requirement to submit invoices through Wide Area Workflow. Information pertaining to Wide Area Workflow may be viewed at http://www.dfas.mil/contractorpay/electroniccommerce/wideareaworkflow.html

Shipping Information
Shipping Address: SEE PERFORMANCE WORK STATEMENT (PWS) CARLISLE PA 17013

Line Item(s) Base
Period of Performance: 11/10/2019 - 11/09/2020
Item Description Qty Unit
No.
001 Seminar Rooms Service Plan (#24), Base Year, 12 MOS
11/10/2019 to 11/09/2020; See attached PWS
002 Contingency Fund; Repair and/or replacement of parts as 1 Job
per PWS Section 5, Base Year, 11/10/2019 to 11/09/2020
003 Contracting Manpower Reporting, Base Year, 11/10/2019 1 Job
to 11/09/2020, per the attached PWS

Line Item(s) Option 1
Period of Performance: 11/10/2020 - 11/09/2021
Item Description Qty Unit
No.
001 Seminar Rooms Service Plan (#24), Option Yr 1, 12 MOS
11/10/2020 to 11/09/2021; See attached PWS
002 Contingency Fund; Repair and/or replacement of parts as 1 Job
per PWS Section 5, Option Year 1, 11/10/2020 to 11/09/2021
003 Contracting Manpower Reporting, Option Yr 1, 11/10/2020 1 Job
to 11/09/2021, per the attached PWS

Line Item(s) Option 2
Period of Performance: 11/10/2021 - 11/09/2022
Item Description Qty Unit
No.
001 Seminar Rooms Service Plan (#24), Option Yr 2, 12 MOS
11/10/2021 to 11/09/2022; See attached PWS
002 Contingency Fund; Repair and/or replacement of parts 1 Job
as per PWS Section 5, Option Year 2, 11/10/2021 to 11/09/2022
003 Contracting Manpower Reporting, Option Yr 1, 11/10/2021 1 Job
to 11/09/2022, per the attached PWS

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