Security gate intercom system & installation

The Federal Highway Administration's Eastern Federal Lands Highway Division is procuring a security gate intercom system and installation services through a sole source solicitation under FAR Part 13 Simplified Acquisition Procedures. The agency seeks a complete intercom system including AJ-JPS4AEDV kit, AJ-JPDV video door station, surface mount box, sub master stations, desk stands, door-release adaptor, power supplies, and Cat6 cable, along with project management, programming, and installation services. The new system must be compatible with existing infrastructure and is critical for facility operations, enabling remote gate access for deliveries and visitor management. Vendors must be registered in the System for Award Management (SAM) prior to award and comply with various federal regulations including Section 508 accessibility standards and telecommunications equipment restrictions under Section 889 of the NDAA. Quotations must be submitted via email to Regina.McDonald@dot.gov or by mail by 9:00 AM EST on August 12, 2025, with all responsible sources invited to submit despite the sole source intent. The evaluation will consider the vendor's ability to provide equipment compatible with existing infrastructure and meet the facility's security requirements.

This solicitation is not designated as a small business set-aside and indicates the government's intent to sole source from Convergint Technologies LLC (dba Convergint Technologies LP) based on their status as the only local vendor capable of providing compatible gate access control systems. The procurement value is under $250,000 and falls under simplified acquisition procedures, with the sole source justification citing Convergint Technologies in Nashville, TN as the selected vendor after market research confirmed their unique capabilities. The contract will be performed at the FHWA facility in Sevierville, Tennessee, where the existing obsolete gate access system requires replacement. The procurement includes specific quantities of intercom components and requires compatibility with the facility's current infrastructure to maintain critical security operations for employee and visitor access control. The tight timeline allows only seven days from the posted date of August 6, 2025, for quotation submission, reflecting the urgency of replacing the obsolete security system.