ScopeTrac Advanced Implementation plus base year

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19, specifically the Oklahoma City VA Health Care System, is seeking to procure one ScopeTrac software solution with associated training and installation services. This specialized software is designed to ensure endoscope sterilization accountability and must include capabilities for specifying data fields, filtering data, establishing exception reporting via email, and extracting reprocessing histories with both user and real-time data functionality. The procurement falls under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) and requires vendors to provide their business size status, percentage of contract value they plan to retain versus subcontract, SAMs Unique Entity Identifier, and relevant GSA contract information. This is a market research effort through a Sources Sought Notice rather than a formal solicitation, meaning no award will be made directly from responses. Interested vendors must submit their responses by close of business on June 30, 2025.

This opportunity is designated as a set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSBC) entities. The software and services will be delivered to the Oklahoma City VAHCS Nursing Service, with standard delivery hours specified as 8:00am to 4:30pm, Monday through Friday, excluding federal holidays. The procurement involves a single unit of the ScopeTrac software system, representing a focused acquisition for one healthcare facility's endoscope sterilization tracking needs. No incumbent contractors or specific budget ranges are mentioned in the documentation, as this pre-solicitation notice serves primarily as a market survey to determine the socioeconomic status and capabilities of potential vendors. The timeline indicates this is moving quickly from the initial posting on June 24, 2025, to the response deadline of June 30, 2025, suggesting the VA intends to proceed expeditiously with the formal solicitation process.