Schneider Electric spare parts for HVAC system for the NEC in Mexico City
Closed Solicitation Posted
- Solicitation number
- 19MX5325Q0071
- Agency
-
US Embassy Mexico
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Ciudad de Mexico 11500 Mexico
- Points of contact
-
- Pamela A Amador mexicocitygsos@groups.state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Mexico City is seeking Schneider Electric spare parts for the HVAC system at the New Embassy Compound (NEC) in Mexico City, Mexico. This solicitation requires offerors to provide complete spare parts as specified in the RFQ document, including all necessary descriptive literature, manuals, maintenance procedures, and technical datasheets. All offerors must be registered in the SAM database prior to submission and demonstrate technical qualifications and financial responsibility to deliver the required items. The selected contractor will be responsible for obtaining any necessary local government permits and import licenses while ensuring compliance with industry minimum quality standards and additional warranty requirements outlined in the RFQ. Items must comply with specified quality standards, and offerors must flag any discrepancies identified in their quotations. The proposal submission deadline is September 19, 2025.
This procurement does not utilize any set-aside designations and appears to be open to all qualified vendors. The estimated delivery schedule is 60 days from contract award, with sourcing of spare parts required to be completed no later than December 1, 2025. Delivery locations are specified as either Mexico City or Brownsville, providing flexibility for the contractor's logistics operations. The place of performance is located in Col. Irrigación, Mexico City, Mexico, specifically at the U.S. Embassy facility. The solicitation includes a single source justification document for Schneider equipment, suggesting this may be a sole-source or limited competition procurement for proprietary spare parts. The procurement falls under NAICS code 423730 for Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers.
Notice text
The U.S. Embassy Mexico City has a requirement for Schneider Electric spare parts for HVAC system for the NEC in Mexico City in Mexico City, Mexico.
The estimated delivery schedule for this service is 60 days. It is expected that, once awarded, sourcing of spare parts shall be completed no later than December 1, 2025. Delivery of items shall be in Mexico City or Brownsville.
The selected offeror will be fully responsible for providing the spare parts as described in the RFQ document, which will be published on SAM.gov. This includes obtaining any necessary local government permits (including import permits) and licenses, if required, while adhering to the quality standards specified in the RFQ document. Offerors will be responsible for presenting an offer that considers the elements listed below. If a discrepancy is identified, the offeror will be responsible for flagging it in the quotation.
The offeror shall provide complete information about the items being quoted, in conformance with the requirements stated in the scope of work. This includes descriptive literature, manuals, maintenance procedures, and technical datasheets, as applicable. Items must comply with the industry’s minimum quality standards and any additional quality and warranty requirements specified in the RFQ document.
All offerors that respond to the solicitation must be technically qualified and financially responsible to deliver the spare parts. At a minimum, each offeror must meet the following requirements when submitting their quotation:
- Offerors must be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer/proposal, as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission will render the offeror’s proposal non-responsive to the solicitation requirements, and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
- All proposals and documents must be in English.
This opportunity allows for electronic responses. The email address for submitting proposals and questions is specified in the LTO document and the SAM publication.
All offerors must submit their quotation prior to the response date and time.
Important Dates:
- Questions Deadline: September 8, 2025, 12:00 hrs. Local time (Mexico City).
- Proposal Deadline: September 19, 2025, 12:00 hrs. Local time (Mexico City).
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Schneider Electric spare parts for HVAC system for the NEC in Mexico City | Pre-Solicitation |
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