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STATEMENT OF WORK

Calibration and Combustion Reset on Boilers and Steam Flow Meters at Canandaigua VA Medical Center (VAMC)

This firm fixed-price purchase order for biannual calibration and combustion reset on three (3) Keeler Water Tube boilers and thirteen (13) Invensys Foxboro IDP10-A22B01F-MI Analog steam flow meters located at the Canandaigua VA Medical Center, 400 Fort Ave, Canandaigua, NY 14424-1159. Period of performance shall be from December 1, 2021 November 30, 2022 with the provision of four (4) option years.

Semi-annual Calibration

Contractor shall furnish all labor, tools, and equipment as applicable to perform semi-annual calibration and combustion reset on identified equipment and associated software during normal working hours. Normal working hours are 8:00 AM EST - 5:00 PM EST, Monday through Friday. Holidays observed by the VAMC are: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day.

All work shall be performed in accordance with state and local building codes and all applicable oversight and regulatory agencies as regards proper functionality of the above-mentioned items. Vendor shall conduct all work to established Original Equipment Manufacturer (OEM) specifications and no deviation or modification of the standards/ parameters will be permitted.

Preventative Maintenance

Contractor shall coordinate with the Contracting Officer Representative (COR) to schedule all onsite preventative maintenance services at least 30 days prior to requested dates.

Contractor personnel shall register with VA Police upon arrival to the Canandaigua VAMC and report to the Engineering Department before performing any work.

Preventative Maintenance (PM) shall be performed two times per year with all required equipment and supplies. During visits, technicians will perform:

Combustion reset on all (3) three boilers to include recording of data on a burner data settings form (Combustion Report). A copy of this form will be left with the Boiler Plant Supervisor for his review and reference. Combustion shall be reset twice annually.

Contractor shall perform combustion tuning on boilers with both #2 fuel and with natural gas.

Check calibration on boiler steam flow meters and reset calibration if needed. Calibration results will be recorded on a data setting form (Calibration Report). A copy of this form will be left with the Boiler Plant Supervisor for his review and reference. Calibration will be checked twice annually.

Contractor Responsibilities Added with EO 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors:

A. Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, shall show proof of vaccination

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

B. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

C. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.