P09-Finalized SOW.docx

STATEMENT OF WORK

Snow Pile Removal- Buffalo VAMC A. Background:

Off-site snow removal is needed for Buffalo VAMC. When snow fall accumulates the facility personnel plow it into piles. As the winter goes on the piles become large and take up parking space at the VAMC.

B. Objectives:

The Department of Veterans Affairs Buffalo, located at: 3495 Bailey Avenue Buffalo NY 14215, is seeking a contractor to provide: All necessary personnel, vehicles and equipment required for the removal of snow piles from the parking areas owned or otherwise leased by the Buffalo VAMC and dispose of the snow In Accordance With (IAW) all National, State and Local regulations . These services are considered an as needed service and scheduling of such services shall be coordinated by the Contracting Officer’s Representative (COR) or other Point of Contact (POC), who shall be responsible for coordinating/scheduling with the contractor when it is evident that snow removal is required.

C. Scope of Work:

a) Contractor shall remove snow piles from Buffalo VA owned/leased parking areas. This service is to be performed by utilizing a dump truck provided by the contractor. Truck must be capable of safely transporting a minimum of 20 but not to exceed 50 tons of material.

b) Contractor shall be available 24/7 through out the period of performance for phone contact to make arrangements for snow removal. Same day scheduling and removal shall be made available for urgent snow removal needs (i.e. If scheduled in the morning, removal shall be occur that same day/evening). Any changes shall be coordinated through the assigned VA COR/POC overseeing the snow removal. When initially contacted, contractor shall respond to call within 3 hours, to accommodate scheduling of snow removal time.

c) Contractor shall perform snow removal services if scheduled on weekdays (Mon-Fri) between the hours of 6:00pm and 6:00am EST. If service is scheduled on a weekend (Sat-Sun) or National Holiday, snow piles can be removed at any hour provided it is done so in such a manner as to not inhibit patient or employee ingress/egress.

d) Contractor shall be responsible for the proper handling and removal as well as disposal of the collected snow IAW all National, State and Local regulations.

D. Performance Monitoring. Performance monitoring will be conducted by the Grounds/Transportation Supervisor who will inform the COR when completion of each service call is completed, and shall monitor the contractors performance, and maintain a count of the loads of snow removed.

E. Period of Performance:

Period of Performance (P.O.P.) for this action Base Year shall be: 11/01/2022 through 10/30/2023, with the provision of four (4) Option Years.

Base Year: 11/01/2022 to 10/30/2023 Option Year#1: 11/01/2023 to 10/30/2024 Option Year#2: 11/01/2024 to 10/30/2025 Option Year#3: 11/01/2025 to 10/30/2026 Option Year#4: 11/01/2026 to 10/30/2027

F. Other Pertinent Information or Special Considerations

a) Invoicing. The Grounds Supervisor will be responsible for tracking the number of truckloads, full or partial loaded, and shall provide this data to the COR for invoice verification and tracking. Invoices for truck loads that are less than ¾ of the truck full will not be certified as full truck loads and shall not be invoiced for.

b) VHA Supplemental Contract Requirements for Combatting COVID-19 (Updated: 12/14/2021)

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.