S214--cubicle curtain contract

QUESTIONS AND ANSWERS FOR SOLICITATION 36C25024Q0080: Answers are in bold

What are the measurements of the curtains? Sizes varies according to the area of assignment.

The Standard Form (SF) indicates that it is due Jan 08, 2024, at 3:00 PM EDT , while SAM s main page for this solicitation indicates the following deadline Jan 05, 2024, 03:00 PM EST . Could you please advise? Quotes are due by email by Jan 08, 2024, by 3 pm est.

Can you add a price list, or do we need to create one? Also, do I include technical description and price in my proposal or just pricing? (a) There is a section that states with Price Cost/Schedule (Section B.4) that has the entire breakdown to submit the pricing for each year of the contract. (b) Please read the entire solicitation, as Section E.5 has what the technical requirements are needed to be considered technically acceptable and what needs to be submitted by email for evaluation.

Are all curtains currently "labeled?" Or will they require labeling? If so, we can do that, but it does take a lot of time. All curtains are labeled to where they are assigned. However, any new area is scanned and labels by the contractor.

Is there an existing scanning system in place? If so, any info would be helpful. Or do we need to provide that? A scanning system is provided by contractor which you would have to provide. Contractor is also providing all major repair to track system in hospital and CBOC locations to include supply and replacement of broken mechanisms and mechanical issues to make sure all curtains function properly.

It looks like there are 1153 curtains at the main hospital. Plus 397 at the 12 CBOC's. The Main hospital have a quarterly frequency? Is the frequency at the CBOC's quarterly as well? The curtains are set up the same as the CBOC. Curtains in the Main Hospital and CBOCs are rotated on a quarterly basis.

Do you know if all the facilities will require us to provide temporary/spare curtains when we take their curtains down? All area is commonly provided two sets of curtains per area. The CBOC curtains are usually replace by the vendor from the second set they have. The Main facility maintains additional spare curtains for replacement, then send for cleaning and vendor pick them up for rotation. The new provider would be required to do this as well.

At most of our larger facilities that we service, in addition to quarterly cleaning, they require loose curtains to be picked up and returned on a regular basis. This would be when a housekeeper would take down curtains from an isolation room or if visibly soiled. Do you know if they will require this as well? Vendor is also required to replace all shower curtains within facility and CBOC according to the notification of COR/linen supervisor.

What is the expectation for reporting? Vendor is expected to report yearly rotation of each area at the beginning of the year so they can be verified by COR during rounds. Monthly invoice is expected to be submitted with labor conducted.

It is possible to schedule a site visit to the main hospital. No site visit can be scheduled due to the upcoming holidays and scheduling conflicts.

This is not a solicitation announcement. This is a source sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (service-disabled veteran owned small business, veteran owned small business, hub zone, 8(a), small disadvantage business, woman-owned, small business, or large business) relative to NACIS 561740 (size standard of 500 employees). Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. Responses to this source sought synopsis are not considered adequate responses to the solicitation announcement.

All interested offerors will have to respond to the solicitation announcement in addition to responding to this source sought announcement. The Louis Stokes Cleveland VA Medical Center is seeking sources that can provide services for cleaning, taking down and reinstalling all patient and doctors offices cubicle curtains at our Main Medical Center, Cares Tower, all Community Based Outpatient Clinics (CBOCs), Dialysis Center and Outpatient Surgery Center for a period of five years (base year with four one-year options) with the Base Year Period of Performance being 12-1-2023 through 11-30-2024.

The vendor must also provide a service and maintenance agreement which will include making adjustments, repairs, and replacing any malfunctioning equipment. The agreement will also include answering to service calls, and providing startup and training for the VA staff. Response to this notice should include a capability statement, and three (3) customer references to which you have provided similar services for. Responses should also include company name, address, point of contact, size of business pursuant to the following questions: (1) Is this product or service available under a federal supply schedule (GSA)? If yes, please provide the contract number. (2) Do you manufacture or directly provide these services? If teaming please provide a copy of your teaming agreement. If subcontracting please include the name of the subcontractor. (3) Is your business large or small? (4) If small, does your firm qualify as a small, emerging business, or small disadvantaged business? (5) If disadvantaged, specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act. (6) Is your firm a certified hub zone firm? (7) Is your firm a woman-owned or operated business? (8) Is your firm a certified Service-Disabled Veteran Owned Small or veteran owned small business? (9) Is your firm registered on the System Award Management (SAM) website?

Responses to this notice shall be emailed to Roman Savino at roman.savino@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than 12:00 PM on October 10th, 2023. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses to this source sought is not a request to be added to a prospective bidders list or to receive a copy of the solicitation.