S209--Huntington WV VA Medical Center Laundry Contingency Services

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 5, is soliciting contingency laundry services for the Huntington, WV VA Medical Center via RFQ, with proposals due September 28, 2026. The procurement is a Total Small Business set-aside.

Place of performance is Huntington, WV 25704. The contract is structured as an Indefinite Delivery/Indefinite Quantity firm-fixed-price agreement with a base period of October 1, 2026, through September 30, 2027, plus four optional one-year extension periods through September 30, 2031. The government estimates an approximate maximum annual requirement of 55,000 pounds of clean laundry. Services are not routine monthly cleaning but rather contingency-based activation during planned facility renovations (anticipated late 2027 or 2028, with 1 to 2 weeks of activation at 2 to 3 occasions per week) and unplanned activations (2 to 3 days per week). Per activation, the contractor should expect 10,000 to 20,000 pounds per pickup with a 48-hour turnaround requirement for 1,500 to 5,000 pounds. The minimum payment is $1,000 per activation. Contractor facilities must be located within a 2 to 3-hour drive from Huntington, WV.

The previous contract (36C24526D0028) was awarded February 1, 2026, terminated for convenience April 21, 2026, at $0.98 per pound for 50,000 pounds with no activations occurring. Pricing for this solicitation is per clean pound with monthly payment in arrears for services actually used. The contractor must comply with OSHA standards, National Association of Institutional Laundry Managers guidelines, and Joint Commission regulations. Small business prime contractors may subcontract up to 49% of services to qualified healthcare or commercial laundry providers while retaining contract administration responsibility. The NAICS code is 812320, Drycleaning and Laundry Services (except Coin-Operated); PSC is S209.