S208--Springfield National Cemetery - Total Cemetery Maintenance Subject to Availability of FY21 Funds.

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type:                       Combined Synopsis Solicitation

Solicitation Number:                 36C78621Q0008

Post Date:                                 8/14/2020

Original Response Date:           9/04/2020 at 11:59 pm, Eastern Standard Time

Applicable NAICS:                  561730

Classification Code:                  S208

Set Aside Type:                        SDVOSB

Period of Performance:             Date of Award thru 365 calendars days with 4 one year options if exercised

Issuing Contracting Office:       Department of Veterans Affairs

                                                National Cemetery Administration, Contract Services

                                                575 N. Pennsylvania Street, Ste 495

                                                Indianapolis, IN 46204

Place of Performance:               Springfield National Cemetery

                                                1702 East Seminole Street

                                                Springfield.

Attachments:                            A – Performance Work Statement

                                                B – Wage Determination No. 2015-5087, Revision 12

                                                C – Past Performance Questionnaire

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number   36C78621Q0008.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-07 Effective 07-02-2020.

This solicitation is being issued as a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. If award cannot be made, the solicitation will be cancelled, and the requirement may be resolicited.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 812220, with a business size standard of $20.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. 

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced IDIQ Contract. 

A.1 Scope:  The contractor shall be responsible for providing the services listed in the Price Schedule at Springfield National Cemetery, located in Springfield, MO 65804.

(a)  Period of Performance: Date of Award thru 365 calendar days with (4) One-Year options if exercised. 

(b)  Contractor shall provide all labor, supervision, material, equipment (see Attachment A and Attachment B), tools and supplies to provide total cemetery maintenance services such as complete grave excavations, interments, and grounds and facility maintenance services to maintain Springfield National Cemetery, 1702 East Seminole Street, Springfield, MO 65804 following National Cemetery Administration standards. Units and services to be by Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

A.2   SCHEDULE OF SUPPLIES OR SERVICES AND PRICES/COSTS:

BASE YEAR (Date of Award thru 365 calendar days)

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

0001

Grounds Maintenance Services

(Includes:  turf maintenance, plant, and tree maintenance, mowing (improved turf areas and unimproved native turf areas), weed eating, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal; floral pick-up; snow and ice removal

12

MO

$

$

0002

Irrigation system maintenance and operation,

9

MO

$

$

000 3

Headstone Cleaning and Maintenance

(4000 headstones cleaned)

6000

EA

$

$

0004

Headstone Setting and Alignment

200

EA

$

$

0005

Fine Tune and Alignment

4000

EA

$

$

0006

Raise and Re-alignment

1500

EA

$

$

0007

Sunken Grave Repair

100

EA

$

$

0008

Interment, Grave Excavation and Backfilling (Casket)

60

EA

$

$

0009

Interment, Grave Excavation and Backfilling (Cremains)

75

EA

$

$

0010

Placement and Removal of Flags

(Grave Flags)

12,000

EA

$

$

0011

Placement and Removal of Flags (50 Avenue Flags) (twice yearly)

100

EA

$

$

0012

Cleaning and Maintenance of Public Restrooms

270

EA

$

$

0013

Storm Cleanup

3

EA

$

$

Base Year:

Total Estimated Price:

$

  OPTION PERIOD 1:

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

1001

Grounds Maintenance Services (Includes:  turf maintenance, plant and tree maintenance, mowing (improved turf areas and unimproved native turf areas), weed eating, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal; floral pick-up; snow and ice removal

12

MO

$

$

1002

Irrigation system maintenance and operation,

9

MO

$

$

1003

Headstone Cleaning and Maintenance

(4000 headstones cleaned)

6000

EA

$

$

1004

Headstone Setting and Alignment

200

EA

$

$

1005

Fine Tune and Alignment

4000

EA

$

$

1006

Raise and Re-alignment

1500

EA

$

$

1007

Sunken Grave Repair

100

EA

$

$

1008

Interment, Grave Excavation and Backfilling (Casket)

60

EA

$

$

1009

Interment, Grave Excavation and Backfilling (Cremain)

75

EA

$

$

1010

Placement and Removal of Flags

(Grave Flags)

12,000

EA

$

$

1011

 Placement and Removal of Flags (50 Avenue Flags) (twice yearly)

100

EA

$

$

1012

Cleaning and Maintenance of Public Restrooms

270

EA

$

$

0013

Storm Cleanup

3

EA

$

$

OPTION ONE PERIOD:

Total Estimated Price:

$

  OPTION PERIOD 2:

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

2001

Grounds Maintenance Services

(Includes:  turf maintenance, plant, and tree maintenance, mowing (improved turf areas and unimproved native turf areas), weed eating, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal; floral pick-up; snow and ice removal

12

MO

$

$

2002

Irrigation system maintenance and operation,

9

MO

$

$

2003

Headstone Cleaning and Maintenance

(4000 headstones cleaned)

6000

EA

$

$

2004

Headstone Setting and Alignment

200

EA

$

$

2005

Fine Tune and Alignment

4000

EA

$

$

2006

Raise and Re-alignment

1500

EA

$

$

2007

Sunken Grave Repair

100

EA

$

$

2008

Interment, Grave Excavation and Backfilling (Casket)

60

EA

$

$

2009

Interment, Grave Excavation and Backfilling (Cremain)

75

EA

$

$

2010

Placement and Removal of Flags (Grave Flags)

12,000

EA

$

$

2011

Placement and Removal of Flags

(50 Avenue Flags) (twice yearly)

100

EA

$

$

2012

Cleaning and Maintenance of Public Restrooms

270

EA

$

$

2013

Storm Cleanup

3

EA

$

$

OPTION TWO PERIOD:

Total Estimated Price:

$

  OPTION PERIOD 3:

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

3001

Grounds Maintenance Services

(Includes:  turf maintenance, plant and tree maintenance, mowing (improved turf areas and unimproved native turf areas), weed eating, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal; floral pick-up; snow and ice removal

12

MO

$

$

3002

Irrigation system maintenance and operation,

9

MO

$

$

3003

Headstone Cleaning and Maintenance

(4000 headstones cleaned)

6000

EA

$

$

3004

Headstone Setting and Alignment

200

EA

$

$

3005

Fine Tune and Alignment

4000

EA

$

$

3006

Raise and Re-alignment

1500

EA

$

$

3007

Sunken Grave Repair

100

EA

$

$

3008

Interment, Grave Excavation and Backfilling (Casket)

60

EA

$

$

3009

Interment, Grave Excavation and Backfilling (Cremain)

75

EA

$

$

3010

Placement and Removal of Flags (Grave Flags)

12,000

EA

$

$

3011

Placement and Removal of Flags (50 Avenue Flags) (twice yearly)

100

EA

$

$

3012

Cleaning and Maintenance of Public Restrooms

270

MO

$

$

3013

Storm Cleanup

3

EA

OPTION THREE PERIOD:

Total Estimated Price:

$

OPTION PERIOD 4:

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

4001

Grounds Maintenance Services

(Includes:  turf maintenance, plant and tree maintenance, mowing (improved turf areas and unimproved native turf areas), weed eating, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal; floral pick-up; snow and ice removal

12

MO

$

$

4002

Irrigation system maintenance and operation,

9

MO

$

$

4003

Headstone Cleaning and Maintenance

(4000 headstones cleaned)

6000

EA

$

$

4004

Headstone Setting and Alignment

200

EA

$

$

4005

Fine Tune and Alignment

4000

EA

$

$

4006

Raise and Re-alignment emplace

1500

EA

$

$

4007

Sunken Grave Repair

100

EA

$

$

4008

Interment, Grave Excavation and Backfilling (Casket)

60

EA

$

$

4009

Interment, Grave Excavation and Backfilling (Cremain)

75

EA

$

$

4010

Placement and Removal of Flags

(Grave Flags)

12,000

EA

$.

$

4011

Placement and Removal of Flags

(50 Avenue Flags) (twice yearly)

100

EA

$

$

4012

Cleaning and Maintenance of Public Restrooms

270

MO

$

$

4013

Storm Cleanup

3

EA

$

$

OPTION FOUR PERIOD:

Total Estimated Price:

$

Aggregated total for base and 4 option years:     $____________________________

Note:  Quoters will include a price for all Contract Line Item Number (CLIN’s).  Failure to submit a price for all items will be cause for rejection of offer.

SITE VISIT:  Pre-bid site visit inspection is highly recommended, contact the Director, Assistant Director or Contracting Officer’s Representative (COR) at 417-281-9499 to schedule visit. Any questions that may arise during or after the site visit MUST be directed to the Contracting Officer ONLY. Any answers received outside of the Contracting Officer are merely speculation and can’t be considered factual until formerly addressed by amendment to the solicitation.

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 23:59 Eastern time on 09/04/2020.  Responses to this announcement will result in a Firm-Fixed Price IDIQ Contract and the Government intends to make award without discussions.  All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government.  Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than August 24, 2020 12:00 Noon Eastern Time.  Questions will not be addressed using the telephone.  

Quote Format and Submission Information:

Quotes must be submitted on company letterhead.  Commercial format is encouraged.  All quoters shall include the following information as part of their quote:

• Legal Business/Company Name (as listed in www.sam.gov)
• DUNS Number
• Point of Contact Name
• Telephone number
• Email Address
• Redacted copy of Technical Plan
• Signed SF-1449
   
  -Pricing shall be submitted as requested in the Schedule of Supplies/Services
  -Technical Package for Evaluation: (See Technical Acceptability for required content)
  -Past Performance Questionnaire
   
  Quotes shall be submitted via email ONLY:
  Email: John.Carlock@va.gov
   
  Questions pertaining to this announcement shall be sent by email to: John.Carlock@va.gov . 
  Telephone inquiries will not be accepted. 
   

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ.  The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate quotes:

1. Pricing:  The sum of all the CLINs, to include options, will represent the total evaluated price.  Proposed price must be determined to be fair and reasonable to be eligible for award in terms of fairness and reasonableness.

1. Comparison of proposed prices received in response to the solicitation.
2. Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.
3. Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.
4. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.
5. Comparison of proposed prices with independent Government cost estimates.
6. Comparison of proposed prices with prices obtained through market research for the same or similar items.
7. Analysis of pricing information provided by the offeror.

1. Technical Acceptability

1. Qualification of all Personnel (training, experience, certifications)
2. Equipment List
3. MSDS for all chemicals being used
4. List of Subcontractors business names (if being used) (what CLINs the subs will be performing)
5. Write up detailing the technical methods and management
6. Quality Control Plan
7. Number of hours you believe each CLIN requires
8. Number of employees you expect per CLIN requires
9. Gantt Chart
    

3.Past Performance

Past Performance will be evaluated for Quality of Service, Schedule, Business relations with Customers, Management of Key Personnel, Safety, Problem Resolution, Invoice Accuracy, and Overall Performance of the company in this area. Utilizing the Past Performance Questionnaire in Section D, Quoters shall provide three (3) references within the last three (3) years that are similar in size and scope and that are deemed relevant to the requirement of this solicitation. The Government will use information submitted by the offeror and other additional sources such Federal Agencies as well as commercial sources in order to access past performances. In addition, the Government will also validate past performance information by utilizing the Federal Government’s Contractor Performance Assessment Reporting System (CPARS).

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Quoters – Commercial Items (JUN 2020)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)

FAR 52.216-1 Type of Contract (APR 1984) – FFP Requirements

FAR 52.233-2  Service of Protest (SEPT 2006) Email:   John.Carlock@va.gov 

Mail:    575 N. Pennsylvania Street, Ste. 495

             Indianapolis, IN 46204

VAAR 852.252-70... Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAAR 852.233-70. Protest Content/Alternative Dispute Resolution (OCT 2018)

VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) [over SAT] 

VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors

Quoters must complete annual representations and certifications on-line at https://www.sam.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items. (Mar 2020)” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018) applies to this acquisition. 

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (OCT 2018):

FAR 52.252-2  Clauses Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.203--17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

FAR 52.216-18 Ordering (Oct 1995) (date of award through 365 calendar days, & 4 options if exercised)

FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $10,000.00 | $150,000.00| 30 days)

FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)

FAR 52.217-9 Option to Extend Term of the Contract (Mar 2000) (30 days)

FAR 52.228-5  Insurance-Work on a Government Installation (JAN 1997)

FAR 52.232-18 Availability of Funds (APR 1984)

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.237-3 Continuity of Services (Jan 1991)

VAAR 852.203-70 Commercial Advertising (May 2018)

VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018)

VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

VAAR 852.219-74, Limitations on Subcontracting – Monitoring and Compliance (Jul 2018)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (JUL 2020) applies to this acquisition.  The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(7), (b)(8), (b)(9), (b)(14i), (b)(16), (b)(18), (b19), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b(31), (b)(32), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(1), (c)(2),(c)(4),  (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage – Fringe Benefits

Laborer, Grounds Maintenance WG 3-1

$14.84 + $4.50

Laborer, Grounds Maintenance WG 3-3

$16.08+ $4.50

Laborer, Grounds Maintenance WG 3-5

$17.32 + $4.50

End of Addenda

End of Document

PRE-SOLICITATION NOTICE: The Department of Veterans Affairs, National Cemetery Administration intends to issue a solicitation entitled, “Springfield National Cemetery Install Water Service and Irrigation System_ Project 879CM3016” at Springfield National Cemetery, 1702 East Seminole Street, Springfield, MO 65804, on or about August 5, 2020, unless additional notice is given, or this notice is modified or cancelled, the full solicitation, specifications and drawings will be posted on Contract Opportunities at beta.sam.gov.

The acquisition type for this solicitation will be Invitation for Bid (IFB). This IFB will utilize the Electronic Bid delivery and Telephonic Bid opening process. The process will be outlined in the solicitation.

Per VAAR 836.204, The construction magnitude for this requirement is between $1,000,000 and $2,000,000.                                                 

The NAICS is 221310 – Water Supply and Irrigation Systems and the business size standard is $30.0 Million.

The basic scope of work is as follows:

CLIN 1: GENERAL CONSTRUCTION:  The contractor will provide a new water service and a new irrigation system to provide adequate domestic water pressure and irrigation coverage to the entire cemetery. Work of the contract includes but not limited to: Connect new 6" water supply line to City Utility solid sleeve fitting, remove or abandon in place existing water lines, irrigation system and accessories, install new backflow preventer, water main lines, laterals and accessories; minimize impact on existing infrastructure and interment sites, install new irrigation system to provide adequate irrigation coverage to all cemetery grounds, provide and connect new 200A (estimated) service for booster pump to the City Utility, as shown on the drawings and specifications. The period of performance is Two hundred and seventy-four (274) calendar days from the date of the Notice to Proceed (NTP).

This procurement is 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns. Only verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSB in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal will be rejected as non-responsive. To be eligible for award, the SDVOSB must be considered small under the relevant NAICS code and must be registered and verified in the following websites: those desiring to receive an award from this solicitation must be registered at www.vetbiz.gov. Companies must have the Certified Veteran Enterprise (CVE) seal on their registration to be considered for an award. The VIP database will be checked both upon receipt of an offer and prior to award; firms must be currently registered in the System for Award Management (SAM) database at www.sam.gov and have completed online Representations and Certifications prior to contract award.

Offers received from concerns that are not Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns shall not be considered. SDVOSBs must be verified for ownership and control and listed in the Vendor Information Pages at https://www.vip.vetbiz.gov prior to the due date for proposals and pending award. (See VAAR Clause 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.)

You must register as at the Beta SAM.gov website for the solicitation.  In order to receive e-mail notification of amendments, you must register at https://beta.sam.gov/search?index=opp. Amendments to this solicitation will not be mailed but will be posted at the website. Offerors are responsible for obtaining solicitation from Contract Opportunities and acknowledging all amendments to this solicitation. The Contracting Officer and point of contact for this solicitation is Denise Russell, E-mail: denise.russell3@va.gov. Telephone requests will NOT be accepted.

Page 19 of 19

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0151

Post Date: 02/29/2020

Original Response Date: 03/27/2020 at 11:59 pm

Applicable NAICS: 561730

Classification Code: S208

Set Aside Type: 100% Small Business

Period of Performance: Date of Award through 365 calendar days with (4) one-year options if exercised

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Place of Performance: Ohio Western Reserve National Cemetery

10175 Rawiga Road

Seville, OH 44273

Attachments: A Performance Work Statement

B Wage Determination No. 2015-4728, Revision 11

C Past Performance Questionnaire

D List of References

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0151.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-04 Effective January 15, 2020.

This is 100% set-aside for Small Business

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing mowing & trimming and transportation of remains services at OWRNC.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to complete mowing & trimming and transportation of remains services for OWRNC following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended price and the total of the CLINs will be recomputed accordingly.

Offeror is to understand the quantities stated in the schedule are estimates for pricing purposes only. Option years 3 and 4 contain CLINS for services for additional acreage as part of the cemetery expansion project. Task orders will be issued for those quantities once the expansion is complete.

BASE PERIOD: Date of Award thru 365 calendar days

Line       Description                Est. Qty  Unit         Unit Price             Total Price Â

0001

Shrub/Tree Management (April & July)

2

EA

0002

Leaf Removal

105

EA

0003

Broadleaf Herbicide Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

0004

Pre-Emergence Herbicide

Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

0005

Granular Fertilizer Application three times per year (estimated up to, exact quantity determined by COR)

140

ACRES

0006

Mulching (tree rings/planting beds)

3

EA

0007

Weeding (planting beds/tree rings)

14

JB

0008

Over-seeding & aeration (estimated up to, exact quantity determined by COR)

140

ACRES

0009

Soil Sample

1

EA

0010

Insecticide Application (once per year)

40

ACRES

0011

Curb and sidewalk edging

18

JB

0012

Mowing

39

JB

0013

Trimming edging

39

JB

0014

Prep areas, furnish, deliver and install Kentucky Blue rye grass sod in cemetery burial section and/or areas as directed by the COR. Areas will be raked, graded and prepped by the contractor. All sod and fill materials that are needed will be furnished by the contractor on an as needed basis upon request.

75,000

SF

0015

Transportation of remains.

3,000

EA

0016

Trash Pick Up

251

EA

TOTAL CONTRACT PRICE FOR BASE PERIOD:

Option Year 1

Line       Description                Est. Qty  Unit         Unit Price             Total Price Â

1001

Shrub/Tree Management (April & July)

2

EA

1002

Leaf Removal

105

EA

1003

Broadleaf Herbicide Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

1004

Pre-Emergence Herbicide

Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

1005

Granular Fertilizer Application three times per year (estimated up to, exact quantity determined by COR)

140

ACRES

1006

Mulching (tree rings/planting beds)

3

EA

1007

Weeding (planting beds/tree rings)

14

JB

1008

Over-seeding & aeration (estimated up to, exact quantity determined by COR)

140

ACRES

1009

Soil Sample

1

EA

1010

Insecticide Application (once per year)

40

ACRES

1011

Curb and sidewalk edging

18

JB

1012

Mowing

39

JB

1013

Trimming edging

39

JB

1014

Prep areas, furnish, deliver and install Kentucky Blue rye grass sod in cemetery burial section and/or areas as directed by the COR. Areas will be raked, graded and prepped by the contractor. All sod and fill materials that are needed will be furnished by the contractor on an as needed basis upon request.

75,000

SF

1015

Transportation of remains.

3,100

EA

1016

Trash Pick Up

251

EA

TOTAL CONTRACT PRICE FOR OPTION PERIOD 1:

Option Year 2

Line       Description                Est. Qty  Unit         Unit Price             Total Price Â

2001

Shrub/Tree Management (April & July)

2

EA

2002

Leaf Removal

105

EA

2003

Broadleaf Herbicide Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

2004

Pre-Emergence Herbicide

Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

2005

Granular Fertilizer Application three times per year (estimated up to, exact quantity determined by COR)

140

ACRES

2006

Mulching (tree rings/planting beds)

3

EA

2007

Weeding (planting beds/tree rings)

14

JB

2008

Over-seeding & aeration (estimated up to, exact quantity determined by COR)

140

ACRES

2009

Soil Sample

1

EA

2010

Insecticide Application (once per year)

40

ACRES

2011

Curb and sidewalk edging

18

JB

2012

Mowing

39

JB

2013

Trimming edging

39

JB

2014

Prep areas, furnish, deliver and install Kentucky Blue rye grass sod in cemetery burial section and/or areas as directed by the COR. Areas will be raked, graded and prepped by the contractor. All sod and fill materials that are needed will be furnished by the contractor on an as needed basis upon request.

75,000

SF

2015

Transportation of remains.

3,200

EA

2016

Trash Pick Up

251

EA

TOTAL CONTRACT PRICE FOR OPTION PERIOD 2:

Option Year 3

Line       Description                Est. Qty  Unit         Unit Price             Total Price Â

3001

Shrub/Tree Management (April & July)

2

EA

3002

Leaf Removal

105

EA

3003

Broadleaf Herbicide Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

3004

Pre-Emergence Herbicide

Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

3005

Granular Fertilizer Application three times per year (estimated up to, exact quantity determined by COR)

140

ACRES

3006

Mulching (tree rings/planting beds)

3

EA

3007

Weeding (planting beds/tree rings)

14

JB

3008

Over-seeding & aeration (estimated up to, exact quantity determined by COR)

140

ACRES

3009

Soil Sample

1

EA

3010

Insecticide Application (once per year)

40

ACRES

3011

Curb and sidewalk edging

18

JB

3012

Mowing

39

JB

3013

Trimming edging

39

JB

3014

Prep areas, furnish, deliver and install Kentucky Blue rye grass sod in cemetery burial section and/or areas as directed by the COR. Areas will be raked, graded and prepped by the contractor. All sod and fill materials that are needed will be furnished by the contractor on an as needed basis upon request.

75,000

SF

3015

Transportation of remains.

3,300

EA

3016

Trash Pick Up

251

EA

3017

Curb and side walk edging - Expansion

18

JB

3018

Mowing Expansion

39

JB

3019

Trimming - Expansion

39

JB

3020

Weeding - Expansion

14

JB

TOTAL CONTRACT PRICE FOR OPTION PERIOD 3:

Option Year 4

Line       Description                Est. Qty  Unit         Unit Price             Total Price Â

4001

Shrub/Tree Management (April & July)

2

EA

4002

Leaf Removal

105

EA

4003

Broadleaf Herbicide Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

4004

Pre-Emergence Herbicide

Application Twice per year (estimated up to, exact quantity determined by COR)

140

ACRES

4005

Granular Fertilizer Application three times per year (estimated up to, exact quantity determined by COR)

140

ACRES

4006

Mulching (tree rings/planting beds)

3

EA

4007

Weeding (planting beds/tree rings)

14

JB

4008

Over-seeding & aeration (estimated up to, exact quantity determined by COR)

140

ACRES

4009

Soil Sample

1

EA

4010

Insecticide Application (once per year)

40

ACRES

4011

Curb and sidewalk edging

18

JB

4012

Mowing

39

JB

4013

Trimming edging

39

JB

4014

Prep areas, furnish, deliver and install Kentucky Blue rye grass sod in cemetery burial section and/or areas as directed by the COR. Areas will be raked, graded and prepped by the contractor. All sod and fill materials that are needed will be furnished by the contractor on an as needed basis upon request.

75,000

SFt

4015

Transportation of remains.

3,400

EA

4016

Trash Pick Up

251

EA

4017

Curb and side walk edging - Expansion

18

JB

4018

Mowing - Expansion

39

JB

4019

Trimming - Expansion

39

JB

4020

Weeding - Expansion

14

JB

TOTAL CONTRACT PRICE FOR OPTION PERIOD 4:

GRAND TOTAL: $_____________________

SITE VISIT: Quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Ohio Western Reserve National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Thomas Maynard, Asst Director, 330-335-3069

Brian Cheesman, Foreman, 330-335-3069

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 11:59 pm on 03/27/2020. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Quoters are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Quote Format and Submission Information:

Quotes must be submitted on company letterhead. Commercial format is encouraged. All quoters shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.beta.sam.gov)

DUNS Number

Point of Contact Name

Telephone number

Email Address

Signed SF-1449

-Pricing shall be submitted as requested in the Schedule of Supplies/Services

-Technical Package for Evaluation

-Past Performance Questionnaire (Attachment C)

-List of References (Attachment D)

Quotes shall be submitted via email or via mail to the following addresses:

Email: john.carlock@va.gov

Mail: 575 N. Pennsylvania Street

Midwest District, Suite 495

Indianapolis, IN 46204

For quotes mailed, quotes shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate quotes:

Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable to be eligible for award in terms of reasonableness and realism.

Comparison of proposed prices received in response to the solicitation.

Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.

Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.

Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

Comparison of proposed prices with independent Government cost estimates.

Comparison of proposed prices with prices obtained through market research for the same or similar items.

Analysis of pricing information provided by the offeror.

Because below-cost prices are not inherently improper, when vendors are competing for award of a fixed-price contract, vendors are given notice that a business decision to submit a low-priced quotation may be considered as reflecting on their understanding of the contract requirements or the risk associated with their approach.

Quoters are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

Technical Acceptability

Qualification of all Personnel (training, experience, certifications)

Sufficient Personnel/Equipment- list of all equipment to be utilized in this contract as well as staffing and the tasks they will perform, number of total persons to be on the ground working

Equipment List shall have the models, horse power and ages of the motorized equipment (if applicable)

List of proposed supplies

List of Subcontractors business names (if being used) and the percentage of tasks and/or CLINS they will perform (Prime MUST account for 51% total labor hours)

Write up detailing the technical methods and management

Number of hours you estimate each CLIN requires per cycle

Number of employees you expect per CLIN cycle requires

What is the plan to cover/correct employee absences, vacations and low staffing levels?

Please provide a Gantt chart containing the employees, equipment and hours for all tasks in the CLINs

3.Past Performance

Past Performance will be evaluated for Quality of Service, Schedule, Business relations with Customers, Management of Key Personnel, Safety, Problem Resolution, Invoice Accuracy, and Overall Performance of the company in this area. Utilizing the Past Performance Questionnaire in Section D, Quoters shall provide three (3) references within the last three (3) years that are similar in size and scope and that are deemed relevant to the requirement of this solicitation. The Government will use information submitted by the offeror and other additional sources such Federal Agencies as well as commercial sources in order to access past performances. In addition, the Government will also validate past performance information by utilizing the Federal Government s Contractor Performance Assessment Reporting System (CPARS).

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation (a redacted copy of the technical quote removing ALL company names and identifiable information is REQUIRED) ..a quote may be considered non-responsive if a redacted copy of the technical quote is not received and/or if the technical proposal does not contain all items required and therefore may be removed from further consideration for award.

The following shall be included as part of the quoters submission (See Technical Acceptability Above):

Experience of company and subcontractors anticipated to perform work under this contract

Managerial & Technical Qualifications of key personnel

Qualifications of any proposed sub-contractors and the percentage of work they will be performing identify the exact work to be done.

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Quoters Commercial Items (Oct 2018)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)

FAR 52.216-1 Type of Contract (APR 1984) FFP Requirements

FAR 52.233-2 Service of Protest (SEPT 2006) Email: john.carlock@va.gov or

Mail: 575 N. Pennsylvania Street

Midwest District, Suite 495

Indianapolis, IN 46204

VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)

VAAR 852.233-71 Alternate Protest Procedure (OCT 2018) [over SAT]

VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Quoters must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Quoters Representations and Certifications Commercial Items. (Dec 2019) If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018):

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR 52.203--17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)

FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

FAR 52.216-18 Ordering (Oct 1995) (date of award through 365 calendar days)

FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $25,000.00 | $150,000.00| 30 days)

FAR 52.216-21 Requirements (Oct 1995) (May 31, 2025)

FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)

FAR 52.217-9 Option to Extend Term of the Contract (Mar 2000) (30 days)

FAR 52.228-5 Insurance-Work on a Government Installation (JAN 1997)

FAR 52.232-18 Availability of Funds (APR 1984)

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.237-3 Continuity of Services (Jan 1991)

VAAR 852.203-70 Commercial Advertising (May 2018)

VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018)

VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MAY 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(7), (b)(8), (b)(9), (b)(14i), (b)(16), (b)(18), (b19), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(29), (b)(30), (b(31), (b)(32), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(1), (c)(2),(c)(4), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage Fringe Benefits

Laborer, Grounds Maintenance WG 3-1

$14.84 + $4.50

Laborer, Grounds Maintenance WG 3-3

$16.08+ $4.50

Laborer, Grounds Maintenance WG 3-5

$17.32 + $4.50

End of Addenda

End of Document

See attached document: 36C78620Q0151 FY20 PWS Headstone setting

See attached document: 36C78620Q0151 Wage Determination 2015-4727 Rev 11.

See attached document: 36C78620Q0151 Past performance Questionnaire _ List of references.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C78620Q0093

01-22-2020

John M. Carlock

317-916-3863

02-12-2020

11:59 pm

DEPARTMNET OF VETERANS AFFAIRS

NATIONAL CEMETERY ADMINISTRATION

CONTRACT SERVICES

18434 Joplin Road

Triangle, VA 22172

100

X

Y

561730

Jefferson Barracks National Cemetery

2900 Sheridan Road

St Louis, MO 63125

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle, VA 22172

http://www.tungsten-network.com/customer

-campaigns/veterans-affairs/

1-877-752-0900

Contractor shall provide all labor, materials, transpotation

to perform headstone setting, cleaning and R&R service at

Jefferson Barracks National Cemetery in St Louis, MO.

Period of Performance is 04/1/2020 through 03/31/2021

with (4) one-year options if exercised.

Contractor Information

DUNS #__________________________________

TAX ID #_________________________________

POC:_____________________________________

Email:____________________________________

This requirement is TIERED EVALUATION SDVOSB-VOSB-SB

X

X

X

1

JOHN M. CARLOCK

Contracting Officer