S208--NAD-839-Spoils Removal-FY21 New - North Atlantic District - Spoils Removal & Topsoil Delivery Services; Subject to the Availability of FY21 Funds

SUPPLIES OR SERVICES & PRICES / COSTS

PRICE SCHEDULE

Scope: The Contractor shall furnish all equipment, personnel, labor, materials and services necessary to Supply & Deliver (F.O.B. Destination within Consignee s Premises) Clean Topsoil, and clean # 10 Granite Stone (Dust) and to Remove, Transport and Dispose-of (off-site) excess fill-dirt at the Culpeper National Cemetery, 501 E. Chandler Street and/or 305 U.S. Avenue, Culpeper, VA 22701

Site Visit: Offerors or quoters are urged and expected to inspect the site(s) where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection at the Culpeper National Cemetery, YOU MUST CONTACT the following cemetery personnel to make arrangements:

Matt Priest, Director................................................................. (540) 825-0027

Willie Davis, Foreman .. (540) 825-0027

FAX.......................................................................................... (540) 825-6684

Duration: The term of the contract is from October 1st, 2020 or from date of award thru September 30, 2021 with four (4) one-year renewal options.

Unit Price: The unit cost indicated in the Schedule is all-inclusive and covers supply and delivery of all topsoil ordered.

Type of Contract: This is an indefinite-quantity contract for the supplies / services specified and effective for the period stated in the Schedule. This contract provides for an indefinite quantity of services within stated limits, to be furnished during the contract period with deliveries or performance being scheduled by placing orders with the Contractor. The quantities of services specified in the Price Schedule are estimates only and are not purchased by this contract.

Base Year: October 1st, 2020 or from Date of Award thru September 30, 2021

CLIN

DESCRIPTION

EST.

QTY

UNIT

UNIT COST

TOTAL EST COST

001

Deliver Clean Topsoil (Dry Weight Measured, to be delivered in 30 yd. increments quarterly)

120

Cubic Yard

$ __________

$ __________

002

Remove, Transport & Off-Site Disposal of Excess Fill-Dirt (estimate 90 yds. of spoils / fill dirt to be removed monthly)

1,08720

Cubic Yard

$ __________

$ __________

003

Deliver Clean #10 Granite Stone (dust) (Dry Weight Measured, to be delivered in 10 yd. increments quarterly)

40

Cubic

Yard

$ __________

$ __________

Option Year I: October 1, 2021 thru September 30, 2022

CLIN

DESCRIPTION

EST.

QTY

UNIT

UNIT COST

TOTAL EST COST

101

Deliver Clean Topsoil (Dry Weight Measured , to be delivered in 30 yd. increments quarterly)

120

Cubic Yard

$ __________

$ __________

102

Remove, Transport & Off-Site Disposal of Excess Fill-Dirt (estimate 90 yds. of spoils / fill dirt to be removed monthly)

1,08720

Cubic Yard

$ __________

$ __________

103

Deliver Clean #10 Granite Stone (dust) (Dry Weight Measured, to be delivered in 10 yd. increments quarterly)

40

Cubic

Yard

$ __________

$ __________

Option Year II: October 1, 2022 thru September 30, 2023

CLIN

DESCRIPTION

EST.

QTY

UNIT

UNIT COST

TOTAL EST COST

201

Deliver Clean Topsoil (Dry Weight Measured, to be delivered in 30 yd. increments quarterly )

120

Cubic Yard

$ __________

$ __________

202

Remove, Transport & Off-Site Disposal of Excess Fill-Dirt (estimate 90 yds. of spoils / fill dirt to be removed monthly)

1,08720

Cubic Yard

$ __________

$ __________

203

Deliver Clean #10 Granite Stone (dust) (Dry Weight Measured, to be delivered in 10 yd. increments quarterly)

40

Cubic

Yard

$ __________

$ __________

Option Year III: October 1, 2023 thru September 30, 2024

CLIN

DESCRIPTION

EST.

QTY

UNIT

UNIT COST

TOTAL EST COST

301

Deliver Clean Topsoil (Dry Weight Measured, to be delivered in 30 yd. increments quarterly )

120

Cubic Yard

$ __________

$ __________

302

Remove, Transport & Off-Site Disposal of Excess Fill-Dirt (estimate 90 yds. of spoils / fill dirt to be removed monthly)

1,08720

Cubic Yard

$ __________

$ __________

303

Deliver Clean #10 Granite Stone (dust) (Dry Weight Measured, to be delivered in 10 yd. increments quarterly)

40

Cubic

Yard

$ __________

$ __________

Option Year IV: October 1, 2024 thru September 30, 2025

CLIN

DESCRIPTION

EST.

QTY

UNIT

UNIT COST

TOTAL EST COST

401

Deliver Clean Topsoil (Dry Weight Measured, to be delivered in 30 yd. increments quarterly)

120

Cubic Yard

$ __________

$ __________

402

Remove, Transport & Off-Site Disposal of Excess Fill-Dirt (estimate 90 yds. of spoils / fill dirt to be removed monthly)

1,08720

Cubic yard

$ __________

$ __________

403

Deliver Clean #10 Granite Stone (dust) (Dry Weight Measured, to be delivered in 10 yd. increments quarterly)

40

Cubic

Yard

$ __________

$ __________

SUMMARY GRAND TOTAL COST

BASE YEAR + ALL OPTION YEARS

$ _______________________

ORDERING

The Government anticipates ordering and the Contractor furnishing at least the stated " minimum" quantities of services and, if ordered, the Contractor to furnish any additional quantities, not to exceed the stated " maximum" . Quantities beyond the stated maximum may be ordered if mutually agreed upon by the Government and the Contractor. Except as this contract may otherwise provide, if the Government' s requirements do not result in orders in the quantities described as " estimated" or " maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

Maximum & Minimum Quantities: Delivery shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government the supplies and/or services specified up to and including the quantity designated in the Schedule as the Maximum. The Government shall order at least the quantity of topsoil designated in the Schedule as the Minimum. Maximum & Minimum quantity limitations are as provided in the following schedules:

Description

Maximum Quantity (Cubic Yards)

Minimum Quantity (Cubic Yards)

Base Year: Furnish / Deliver Topsoil (Dry Weight Measured)

120

350

Base Year: Remove, Transport & Off-Site Disposal of Excess Fill-Dirt

1,08720

36400

Base Year: Furnish / Deliver #10 Granite Stone (dust) (Dry Weight Measured)

40

10

Option Year I: Furnish / Deliver Topsoil (Dry Weight Measured)

120

380

Option Year I: Remove, Transport & Off-Site Disposal of Excess Fill-Dirt

1,08720

36800

Option Year I: Furnish / Deliver #10 Granite Stone (dust) (Dry Weight Measured)

40

10

Option Year II: Furnish / Deliver Topsoil (Dry Weight Measured)

120

380

Option Year II : Remove, Transport & Off-Site Disposal of Excess Fill-Dirt

1,08720

80360

Option Year II: Furnish / Deliver #10 Granite Stone (dust) (Dry Weight Measured)

40

10

Option Year III: Furnish / Deliver Topsoil (Dry Weight Measured)

120

380

Option Year III : Remove, Transport & Off-Site Disposal of Excess Fill-Dirt

1,08720

36800

Option Year III: Furnish / Deliver #10 Granite Stone (dust) (Dry Weight Measured)

40

10

Option Year IV: Furnish / Deliver Topsoil (Dry Weight Measured)

120

380

Option Year IV : Remove, Transport & Off-Site Disposal of Excess Fill-Dirt

1,08720

80360

Option Year IV: Furnish / Deliver #10 Granite Stone (dust) (Dry Weight Measured)

40

10

(End of Price Schedule)

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

SPECIFICATIONS

The Contractor shall Supply & Deliver (F.O.B. Destination within Consignee s Premises) Clean topsoil consisting of fertile, friable, natural earth of loamy character, without a mixture of subsoil, uniform in quality with 5% composted material and free of refuse of any nature hard clods, stiff clay, sod hard pan, pebbles larger than 1/4 in diameter, course sand, noxious weeds, stick brush, other rubbish, etc.

Topsoil shall contain at least 5% organic matter determined by loss on ignition on moisture-free samples dried in accordance with the current method of the association of official agricultural chemist.

The acidity range shall be PH 5.0 to 7.0 inclusive.

Minimum amount will be 380 yards to be used as need basis.

Delivery of clean topsoil to the cemetery will be made in 30 yard increments on a quarterly basis as determined by the COR.

On an as-needed / as-requested basis , the Contractor shall remove; transport and dispose-of (off-site) excess fill-dirt from the Culpeper National Cemetery. Excess fill-dirt located in the designated Spoils Area shall be maintained at a level no greater than six cubic yards.

It is estimated that thirtywenty (320) cubic yards of excess fill-dirt will accumulate monthweekly. Cemetery staff (COR) will contact and notify the Contractor when fill-dirt is to be removed from cemetery grounds. Removal will consist of roughly 90 yards of excess fill dirt per quartermonth. Removal of excess fill dirt will be made within 3 days after notification of the Contractor by the COR. Contractor will be required to utilize his own equipment for the loading of dirt at cemetery that is scheduled for removal. The Contractor is responsible for the cleaning of all road surfaces during fill-dirt removal.

Fill-Dirt Disposal: All excess fill-dirt removed from Culpeper National Cemetery shall be disposed of at a licensed off-site landfill at the Contractor s expense. Contractor is required to obtain all necessary licenses and/or permits as required by State and local law.

(INSERT SPECIFICATION FOR #10 GRANITE STONE (DUST) FROM ASTM

DELIVERY

Each truck shall carry at least 30 cubic yards of dry weight topsoil and 10 cubic yards #10 Granite Stone (dust) per truck load.

The topsoil and #10 granite stone (dust) will be spread upon delivery by Culpeper National Cemetery Personnel.

Orders for Topsoil and #10 granite stone (dust) shall be placed on an as-needed / as-requested basis by the Culpeper National Cemetery Contracting Officer s Representative (COR) or designee.

Unless otherwise agreed upon, delivery and removal shall be made between the hours of 8:00 A.M. and 1:00 PM. Orders for delivery of clean topsoil shall be delivered within 5 hours after request.

CONTRACT MANAGEMENT

Contracting Officer s Technical Representative: The VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer s Representative (COR). The COR may direct and arrange the Contractor s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows:

Providing contract oversight and technical guidance to the Contractor.

Placing orders for services.

Verification / certification of payments to the Contractor for services rendered.

Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

All administrative functions remain with the VA Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

Site Manager: A competent and experienced Site Manager shall be provided by the Contractor whenever work is being performed. In the absence of the Site Manager, the Contractor will appoint a crew foreman or employee who will be responsible to einsure that the work is --

being accomplished in an expeditious manner;

performed in accordance with the contract specifications;

progress is being made without undue delay; and

Communication & Coordination of Work with COR: Communication with the COR (or designee) is strongly encouraged. The Site Manager will ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained.

RESPONSIBILITIES

Safety: The Contractor is responsible for ensuring that all work is performed in a manner that safeguards VA National Cemetery Visitors, Government Employees, and the General Public. Matters related to safety must meet safety requirements of the Culpeper National Cemetery Safety Policies, Department of Veterans Affairs, OSHA Standards and the State of Virginia.

Contractor s employees shall wear all required safety equipment such as goggles or face shield, hearing protection, hard hats, respirators, if required, and uniforms identifying them as an employee of the Contractor. The Contractor is responsible for training its personnel and complying with OSHA safety standards and guidelines.

Licenses & Permits: The Contractor shall obtain all necessary licenses and/or permits necessary for contract performance. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor is responsible for any injury to itself, its employees, or others, as well as for any damage to personal or public property that occurs during performance of this contract that is caused by the fault or negligence of the Contractor and/or its employees.

Insurance: The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract. The Contractor shall provide for itself and employees, the types of insurance necessary to operate all loaned equipment. In no way will the Government be responsible for accidents or injury caused by the Contractor and/or its personnel. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained.

Damage to Government Property: The Contractor is responsible for damages to any cemetery structure, including turf, curb, road pavement, headstone or marker, permanent floral vases, valve boxes, control markers etc, which is chipped, marred, damaged and/or ruined at the fault of the Contractor or its employees, and shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the Cemetery Director or designee prior to repair, replacement, and installation.

FEDERAL HOLIDAYS

All work required under this contract will be performed during normal cemetery hours of operation. Work is normally not conducted on Federal holidays. The following is a list of all Federal holidays:

New Year's Day

Martin Luther King's Birthday

President's Day

Memorial Day

Fourth of July

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

[End of Work Statement]