S208--MWD-863-FY'22 Mound City Grounds Maintenance-Mound City Grounds Maintenance Base plus 4 option years TIERED EVALUATION

Closed Solicitation Posted Jul 28, 2021

Solicitation number: 36C78621Q0234
Agency: National Cemetery Administration Department of Veterans Affairs
Responses due: Aug 20, 2021, 12:00 PM ET
Set-aside: No set-aside

Opportunity facts

NAICS code: 812220 Cemeteries and Crematories
PSC: S208 Housekeeping- Landscaping/Groundskeeping
Place of performance: Mound City National Cemetery Mound City, Illinois 62963, United States

Notice details come from SAM.gov. Updated Jul 28, 2021.

Notice text

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78621Q0234

Post Date: 07/28/2021

Original Response Date: 08/20/2021 at 12 pm

Applicable NAICS: 812220

Classification Code: S208

Set Aside Type: TIERED EVALUATION

Period of Performance: Date of Award Base plus (4) One-Year options if exercised

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Place of Performance: Mound City National Cemetery

141 State Highway 37

Mound City, IL 62963

Attachments: A Statement of Work

B Wage Determination No. 2015-5067, Revision 17

C Past Performance Questionnaire

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78621Q0234

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2021-06 Effective July 12, 2021.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS

This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or

in the alternative, a tiered evaluation for VOSB concerns, or in the alternative,

a set aside for other small business concerns with HUBZone small business

concerns and 8(a) participants, or in the alternative, Women-Owned Small Business (WOSB) or Economically Disadvantaged Women-Owned Small Business (EDWOSB)having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 812220, with a business size standard of $22.0 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing total cemetery maintenance services at Mound City National Cemetery.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide total cemetery maintenance services at Mound City National Cemetery, 141 State Highway 37, Mound City, IL 62963 following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

SCHEDULE OF PRICES:

BASE PERIOD (October 1, 2021 through September 30, 2022)

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

0001

Grounds Maintenance Services

(Includes: turf maintenance, mowing, weed control, plant and tree maintenance, removal of leaves and debris, sweeping or blowing off of roads and walkways, trash removal. Approx. 15.7 acres total, 13.5 acres of turfgrass)

See Attachments D, E, F, G, I.

$___________

$_____________

0002

Headstone Setting. See Attachment C.

$___________

$_____________

0003

Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept).

See Attachment B.

16,140

$___________

$_____________

0004

Sunken Grave Repair. See Attachment H.

100

$___________

$_____________

0005

Grave Excavation and Backfilling (Casket).

See Attachment A.

$___________

$_____________

0006

Grave Excavation and Backfilling (Cremation).

See Attachment A.

$___________

$_____________

0007

Memorial Day Placement and Removal of Flags

(Grave Flags). See Attachment K.

8070

$___________

$_____________

0008

Snow and Ice Removal. See Attachment J.

$___________

$_____________

0009

Cleaning and Maintenance of Public Restrooms and Shop area. See Attachment L.

$___________

$_____________

0010

Irrigation Services (Spring Start Up).

See Attachment M.

$___________

$_____________

0011

Irrigation Services (Inspection Reporting System Maintenance). See Attachment M.

$___________

$_____________

0012

Irrigation Services (System Winterization).

See Attachment M.

$___________

$_____________

0013

Irrigation Services (Weekly Watering during dry season). See Attachment M.

$___________

$_____________

0014

Disinterment of Casket

$___________

$_____________

0015

Disinterment of Urn

$___________

$_____________

0016

Headstone raise &d realignment. See attachment N.

200

$___________

$_____________

Base Period CLINs 0001 thru 0016

$_____________

OPTION YEAR # 1 (October 1, 2022 through September 30, 2023)

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

1001

Grounds Maintenance Services

See Attachments D, E, F, G, I.

$___________

$______________

1002

Headstone Setting. See Attachment C.

$___________

$______________

1003

Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept).

See Attachment B.

16,140

$___________

$______________

1004

Sunken Grave Repair. See Attachment H.

100

$___________

$______________

1005

Grave Excavation and Backfilling (Casket).

See Attachment A.

$___________

$______________

1006

Grave Excavation and Backfilling (Cremation).

See Attachment A.

$___________

$______________

1007

Memorial Day Placement and Removal of Flags

(Grave Flags). See Attachment K.

8070

$___________

$______________

1008

Snow and Ice Removal. See Attachment J.

$___________

$______________

1009

Cleaning and Maintenance of Public Restrooms and Shop area. See Attachment L.

$___________

$______________

1010

Irrigation Services (Spring Start Up). See Attachment M.

$___________

$______________

1011

Irrigation Services (Inspection Reporting System Maintenance). See Attachment M.

$___________

$______________

1012

Irrigation Services (System Winterization).

See Attachment M.

$___________

$______________

1013

Irrigation Services (Weekly Watering during dry season). See Attachment M.

$___________

$______________

1014

Disinterment of Casket

$___________

$______________

1015

Disinterment of Urn

$___________

$______________

1016

Headstone raise & realignment. See attachment N.

200

$___________

$______________

OPTION PERIOD 1 CLINs 1001 thru 1016

$______________

OPTION YEAR # 2 (October 1, 2023 through September 30, 2024)

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

2001

Grounds Maintenance Services

See Attachments D, E, F, G, I.

$___________

$______________

2002

Headstone Setting.

See Attachment C.

$___________

$______________

2003

Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept).

See Attachment B.

16,140

$___________

$______________

2004

Sunken Grave Repair.

See Attachment H.

100

$___________

$______________

2005

Grave Excavation and Backfilling (Casket).

See Attachment A.

$___________

$______________

2006

Grave Excavation and Backfilling (Cremation).

See Attachment A.

$___________

$______________

2007

Memorial Day Placement and Removal of Flags

(Grave Flags).

See Attachment K.

8070

$___________

$______________

2008

Snow and Ice Removal.

See Attachment J.

$___________

$______________

2009

Cleaning and Maintenance of Public Restrooms and Shop area.

See Attachment L.

$___________

$______________

0010

Irrigation Services (Spring Start Up).

See Attachment M.

$___________

$______________

2011

Irrigation Services (Inspection Reporting System Maintenance).

See Attachment M.

$___________

$______________

2012

Irrigation Services (System Winterization).

See Attachment M.

$___________

$______________

2013

Irrigation Services (Weekly Watering during dry season).

See Attachment M.

$___________

$______________

2014

Disinterment of Casket

$___________

$______________

2015

Disinterment of Urn

$___________

$______________

2016

Headstone raise and realignment.

See attachment N.

200

$___________

$______________

OPTION PERIOD 2 CLINs 2001 thru 2016

$______________

OPTION YEAR # 3 (October 1, 2024 through September 30, 2025)

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

3001

Grounds Maintenance Services

See Attachments D, E, F, G, I.

$___________

$______________

3002

Headstone Setting.

See Attachment C.

$___________

$______________

3003

Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept).

See Attachment B.

16,140

$___________

$______________

3004

Sunken Grave Repair.

See Attachment H.

100

$___________

$______________

3005

Grave Excavation and Backfilling (Casket).

See Attachment A.

$___________

$______________

3006

Grave Excavation and Backfilling (Cremation).

See Attachment A.

$___________

$______________

3007

Memorial Day Placement and Removal of Flags

(Grave Flags).

See Attachment K.

8070

$___________

$______________

3008

Snow and Ice Removal.

See Attachment J.

$___________

$______________

3009

Cleaning and Maintenance of Public Restrooms and Shop area.

See Attachment L.

$___________

$______________

3010

Irrigation Services (Spring Start Up).

See Attachment M.

$___________

$______________

3011

Irrigation Services (Inspection Reporting System Maintenance).

See Attachment M.

$___________

$______________

3012

Irrigation Services (System Winterization).

See Attachment M.

$___________

$______________

3013

Irrigation Services (Weekly Watering during dry season).

See Attachment M.

$___________

$______________

3014

Disinterment of Casket

$___________

$______________

3015

Disinterment of Urn

$___________

$______________

3016

Headstone raise and realignment.

See attachment N.

200

$___________

$______________

OPTION PERIOD 3 CLINs 3001 thru 3016

$______________

OPTION YEAR # 4 (October 1, 2025 through September 30, 2026)

CLIN

ITEM

EST. QTY

UNIT

UNIT PRICE

TOTAL PRICE

4001

Grounds Maintenance Services

See Attachments D, E, F, G, I.

$___________

$______________

4002

Headstone Setting.

See Attachment C.

$___________

$______________

4003

Headstone Cleaning and Maintenance (8070 headstones cleaned twice yearly March/Sept).

See Attachment B.

16,140

$___________

$______________

4004

Sunken Grave Repair.

See Attachment H.

100

$___________

$______________

4005

Grave Excavation and Backfilling (Casket).

See Attachment A.

$___________

$______________

4006

Grave Excavation and Backfilling (Cremation).

See Attachment A.

$___________

$______________

4007

Memorial Day Placement and Removal of Flags

(Grave Flags).

See Attachment K.

8070

$___________

$______________

4008

Snow and Ice Removal.

See Attachment J.

$___________

$______________

4009

Cleaning and Maintenance of Public Restrooms and Shop area.

See Attachment L.

$___________

$______________

4010

Irrigation Services (Spring Start Up).

See Attachment M.

$___________

$______________

4011

Irrigation Services (Inspection Reporting System Maintenance).

See Attachment M.

$___________

$______________

4012

Irrigation Services (System Winterization).

See Attachment M.

$___________

$______________

4013

Irrigation Services (Weekly Watering during dry season).

See Attachment M.

$___________

$______________

4014

Disinterment of Casket

$___________

$______________

4015

Disinterment of Urn

$___________

$______________

4016

Headstone raise and realignment.

See attachment N.

200

$___________

$______________

OPTION PERIOD 4 CLINs 4001 thru 4016

$______________

SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Mound City National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Alexander Kment, Foreman, Phone 618-748-9107

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12 pm on 08/20/2021. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than August 11, 2021 12 pm. Questions will not be addressed using the telephone.

Quote Format and Submission Information:

Quotes must be submitted on company letterhead. Commercial format is encouraged. All quotes shall include the following information as part of their submission:

Legal Business/Company Name (as listed in www.sam.gov)

DUNS Number

Point of Contact Name

Telephone number

Email Address

Signed SF1449

-Pricing shall be submitted as requested in the Schedule of Supplies/Services

-Technical Package for Evaluation

-Past Performance Questionnaire (Attachment C) or relevant CPARS

Quotes shall be submitted via email ONLY.

Email: john.carlock@va.gov

Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.

Quotes will be evaluated by performing a direct comparison of one quote with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced quote that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate quotes:

Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award in terms of reasonableness and realism using any or all of the methods listed below.

Comparison of proposed prices received in response to the solicitation.

Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.

Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.

Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

Comparison of proposed prices with independent Government cost estimates.

Comparison of proposed prices with prices obtained through market research for the same or similar items.

Analysis of pricing information provided by the offeror.

Technical Acceptability

Qualification of all Personnel (training, experience, certifications)

Sufficient Personnel/Equipment- list of all equipment to be utilized in this contract as well as staffing and the tasks they will perform, number of total persons to be on the ground working

Equipment List shall have the models, horse power and ages of the motorized equipment

List of proposed supplies

List of Subcontractors business names (if being used) and the tasks and/or CLINS they will perform

Write up detailing the technical methods and management of completing a cycle

Number of hours you believe each CLIN requires per cycle

Number of employees you expect a cycle requires

What is the plan to cover/correct employee absences, vacations and low staffing levels?

Please provide a CLIN implementation chart containing the employees, equipment and hours for all tasks in the CLINs

Information will be evaluated on it demonstrating an understanding of the work requirements (Adequate Performance Plan)

3. Past Performance

Quote Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation should also include (a redacted copy of the technical quote removing ALL company names and identifiable information is REQUIRED)

The following shall be included as part of the quoters submission (See Technical Acceptability Above):

Experience of company and subcontractors anticipated to perform work under this contract

Managerial & Technical Qualifications of key personnel

Qualifications of any proposed sub-contractors and the percentage of work they will be performing identify the exact work to be done.

-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (JUL 2021)

VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018):

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)

FAR 52.228-5 Insurance Work on a Government Installation (Jan 1997)

FAR 52.232-18 Availability of Funds (Apr 1984)

FAR 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) (September 30, 2020 |

September 30, 2020)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

FAR 52.237-3 Continuity of Services (Jan 1991)

VAAR 852.203-70 Commercial Advertising (May 2018)

VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018)

VAAR 852.237-70 Indemnification and Medical Liability Insurance (Oct 2019)

VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (July 2021) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage Fringe Benefits

Laborer, Grounds Maintenance WG 3-1

$14.84 + $4.50

Laborer, Grounds Maintenance WG 3-3

$16.08+ $4.50

Laborer, Grounds Maintenance WG 3-5

$17.32 + $4.50

CL-120 Supplemental Insurance Requirements

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall

apply to this contract:

(a) Workers compensation and employer s liability: Contractors are required to comply with

applicable Federal and State workers compensation and occupational disease statutes. If

occupational diseases are not compensable under those statutes, they shall be covered under the

employer s liability section of the insurance policy, except when contract operations are so

commingled with a Contractor s commercial operations that it would not be practical to require

this coverage. Employer s liability coverage of at least $100,000 is required, except in States

with exclusive or monopolistic funds that do not permit workers compensation to be written by

private carriers.

(b) General Liability: $500,000.00 per occurrences

$20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of

general liability insurance without any exclusionary clauses for asbestos that would void the

general liability coverage.

End of Addenda

End of Document

Files

File	Type	Posted
36C78621Q0234 Mound City Grounds Maintenance SOW (2.1).pdf	PDF	Jul 28, 2021
36C78621Q0234.docx	DOCX document	Jul 28, 2021
36C78621Q0234 PAST PERFORMANCE QUESTIONNAIRE ATTACHMENT C.pdf	PDF	Jul 28, 2021
36C78621Q0234 Wage determination 2015-5067 Rev 17 ATTACHMENT B.pdf	PDF	Jul 28, 2021

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