S208--Lawn Maintenance and Ornamental Bed Treatments at the Erie VAMC

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 4, is soliciting quotes for lawn maintenance and ornamental bed treatment services at the Erie VAMC. The contractor must provide crabgrass control, fertilizer application, grub control, and weed control services across approximately 331,000 square feet, with three seasonal treatments required annually in April, July, and October. All treatments must use organic fertilizers and herbicides, with 2,4-D strictly prohibited. Contractor personnel must be licensed in Pennsylvania, qualified to apply fertilizers and herbicides per state and federal law, and possess a minimum of five years of experience in lawn and ornamental care in institutional or healthcare settings. Evaluation will be based on lowest-price technically acceptable quote considering price, minimum qualifications, and submission compliance, with quotes due March 6, 2026, at 1:00 PM Eastern Time. A mandatory site visit is scheduled for March 3, 2026, at 8:00 AM at the Erie VA Medical Center, with vendor registration required by February 26, 2026, at 11:00 AM Eastern Time.

This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a firm-fixed price, base plus four option period contract structure. The estimated total award value is $9.5 million. The contract includes mandatory compliance with prevailing wage requirements as outlined in Department of Labor Wage Determination 2015-4223 for Erie County, Pennsylvania (Revision 32, effective December 3, 2025), with rates ranging from $12.97 to $56.10 per hour depending on occupational category, plus mandatory fringe benefits of $5.55 per hour. Offerors must sign and return the SDVOSB subcontracting limitations certification (852.219-75) with their proposal, which restricts service contractors from paying more than 50 percent of government payments to non-VIP-listed entities. All contractor personnel must submit monthly service reports within 48 hours of service completion detailing date, area treated, materials applied with EPA registration numbers, and issues or recommendations. The place of performance is the Department of Veterans Affairs Erie VAMC located at 135 East 38th Street, Erie, Pennsylvania 16504, with services conducted Monday through Friday, 7:30 AM to 3:30 PM, excluding federal holidays.