S207--Pest Control Services - Cincinnati VA Medical Center and CBOC's

The purpose of this solicitation amendment is to provide agency feedback to industry questions and to include clause to the solicitation.

Clause 52.219-4 is hereby added by reference to this solicitation under 52.212-5

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

1. Who is the current pest provider, what was the previously awarded Solicitation number, date awarded and awarded value?

Identified in Solicitation Amendment #1

2. How many after-hours service/emergency requests at each site has there been in the past 12 months, is that number different than prior to the pandemic (i.e 2018-2019)?

               Estimated 50 after-hours service in the past 12 months for the main hospital.  It is similar to the years prior to the pandemic. The other sites (CBOCs) close at normal business hours so they request the latest time during normal business hours.

3. The RFQ requires an a la-carte or list of billable services to include separate locations, this creates a sizable amount of billable line items, would the CO/Facility/COR consider an all inclusive monthly amount regardless of how many calls or types of services/locations on one (1) LIN for base plus one (1) LIN for each option year?

               Would like to keep the list of billable services due to one CLIN doesn t show where funding is being allocated. In addition, multiple CLINS provide the vendor less risk than an all-inclusive contract due to unknown events transpiring.

4. What are the current service days and hours that the pest control provider is required to be at the facilities?

               Every other Thursday for general maintenance

5. What is the current number of bed bug service requests at each site for the previous 12 months, is that number different than prior to the pandemic (i.e 2018-2019)?

Data below is total for all VAMC, Domiciliary, and CBOC s

FY19 344

FY20 253

FY-21 (as of 9/2021) - 232

6. Has the scope of service changed from this solicitation compared to that of the last awarded contract? If so what changed?

Scope of Service has not changed compared to previous awarded (current) contract.

7. How many rodent stations and fly light stations are in place currently.

There are 9 fly light stations and 14 rodent stations (tin cats)

8. Could the 2 hr emergency response time be negotiated to 3 hrs.

               No, per the VHA directive 1850.02 for Pest Control Operations

The purpose of this solicitation amendment is to address questions and provide answers.

What is the name of the current contractor for this contract?

The incumbent contractor for this contract is Hyko Solutions

Will there be a scheduled site visit for this opportunity?

We are trying to secure a site visit for this opportunity. We will provide a separate solicitation amendment with the proposed date/time and other pertinent details to a site survey if one can be arranged.

What will be the anticipated award date for this contract?

Anticipated award date for this award will be 10/25/21

What will be the anticipated start date for this contract?

Start date for this contract will be 11/1/21

What is the current monthly or total annual awarded amount for this contract?

Current contract was awarded at $454,020.00

Total of 3-month base and possible 4 years 9-month option periods.

Base 3 Months

OY1 OY4 1 Year

OY-5 9 Months

Has funds been appropriated for this opportunity?

Funds have been appropriated for this opportunity

Is this opportunity a set-aside, if so as what? Or is this an open competition?

This opportunity has been determined to be facilitated through a full and open competition.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2021-06.

This solicitation is set-aside for Full and Open Competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is [561710 - Exterminating and Pest Control Services, with a small business size standard of $7.0 Million. The FSC/PSC is S207 Housekeeping Insect/Rodent Control.

Wage Determinations

Wage Determination No: 2015 4719

Revision No: 16

Date of Last Revision: 07/21/2021

Contracting Office Address

Department of Veterans Affairs

Network Contracting Office 10

Cincinnati VA Medical Center

3140 Governor s Place Blvd. Suite 210

Kettering, Ohio 45428

Is seeking to purchase Pest Control Services, all interested companies shall provide quotations for the following: