36C25021Q1189_CS.docx

Combined Synopsis for Solicitation

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office - NCO10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contract Specialist Josh Kovar Joshua.Kovar@VA.gov

All questions shall be sent to email address above

PLACE OF PERFORMANCE

Northern Kentucky

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular: 2021-06.

This solicitation is set-aside for Full and Open Competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is [561710 - Exterminating and Pest Control Services, with a small business size standard of $7.0 Million. The FSC/PSC is S207 – Housekeeping – Insect/Rodent Control.

Wage Determinations Wage Determination No: 2015 – 4719 Revision No: 16 Date of Last Revision: 07/21/2021

Contracting Office Address Department of Veterans Affairs Network Contracting Office 10 Cincinnati VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering, Ohio 45428

Is seeking to purchase Pest Control Services, all interested companies shall provide quotations for the following:

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PRICE/COST SCHEDULE

Task order minimum is $100.00 The contract minimum for each period of performance is $18,000.00 (base and 4 possible option years) The base period contract maximum is $65,000 and the contract maximum for each possible option year is 125,000.00. The total contract maximum, base and all possible option years included, is $565,000.00. Task order minimums and maximums are addressed in clause 52.216-19.

0.00

Pest Control Services - Monthly charges Contract Period: Base POP Begin: 11-01-2021 POP End: 04-30-2022

0001AA

Pest Control Services - Monthly upkeep - Cincinnati VA Medical Center

0001AB

Pest Control Services - Monthly upkeep - Ft. Thomas Domiciliary

0.00

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

0002AA

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary and Identified CBOC's Bed Bug Treatment Room / Per Room $00/HR (X Hour Min) Contract Period: Base

0002AB

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Bed Bug Treatment - Vehicle / Per Job Contract Period: Base

0002AC

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Termite control per foot ($0.00/FT) $00.00 Minimum Contract Period: Base

0002AD

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Animal Removal - dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

$0.00 to set trap then 00.00/Day to check traps (X days).

Contract Period: Base

0002AE

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Arthropod Spray - Cockroaches, Ants, silverfish, earwigs, centipedes etc.

Spray per/room Contract Period: Base

0.00

On Call - Emergency Service - (After Hours)

0003AA

On Call - Emergency Service - (After Hours) Cincinnati VA Medical Center Call - $00.00 Per Hour Minimum X Hours Contract Period: Base

0003AB

On Call - Emergency Service - (After Hours) Ft. Thomas Domiciliary Call - $00.00 Per Hour Minimum X Hours Contract Period: Base

0003AC

On Call - Emergency Service - (After Hours) Community Based Outreach Clinics' (CBOC's) Call - $00.00 Per Hour Minimum X Hours Contract Period: Base

Pest Control Installation Services Cincinnati VA Medical Center and Ft Thomas Domiciliary For initial setup for requirements identified in the Statement of Work Contract Period: Base

POP End: 11-08-2021

0004AA

Pest Control Installation Services Cincinnati VA Medical Center and Ft Thomas Domiciliary For initial setup for requirements identified in the Statement of Work Contract Period: Base

POP End: 11-08-2021

0.00

Pest Control Services - Monthly charges Contract Period: Option 1 POP Begin: 05-01-2022 POP End: 04-30-2023

1001AA

Pest Control Services - Monthly upkeep - Cincinnati VA Medical Center

1001AB

Pest Control Services - Monthly upkeep - Ft. Thomas Domiciliary

0.00

ON-CALL Services - Cincinnati VA Medical Center

1002AA

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

$00 /HR (x Hour Min) Contract Period: Option 1

1002AB

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Contract Period: Option 1

1002AC

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Contract Period: Option 1

1002AD

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Animal Removal - dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

$00.00 to set trap then $00.00/Day to check traps (X days).

Contract Period: Option 1

1002AE

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Spray per/room Contract Period: Option 1

0.00

On Call - Emergency Service - (After Hours)

1003AA

On Call - Emergency Service - (After Hours)

Call - $00.00 Per Hour Minimum X Hours Contract Period: Option 1

1003AB

On Call - Emergency Service - (After Hours)

Call - $00.00 Per Hour Minimum X Hours Contract Period: Option 1

1003AC

On Call - Emergency Service - (After Hours)

Call - $00.0 Per Hour Minimum X Hours Contract Period: Option 1

0.00

Pest Control Services - Monthly charges Contract Period: Option 2 POP Begin: 05-01-2023 POP End: 04-30-2024

2001AA

Pest Control Services - Monthly upkeep - Cincinnati VA Medical Center

2001AB

Pest Control Services - Monthly upkeep - Ft. Thomas Domiciliary

0.00

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

2002AA

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

$00/HR (X Hour Min) Contract Period: Option 2

2002AB

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Contract Period: Option 2

2002AC

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Termite control per foot ($0.00/FT) $0.00 Minimum Contract Period: Option 2

2002AD

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Animal Removal - dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

$0.00 to set trap then $00.00/Day to check traps (X days).

Contract Period: Option 2

2002AE

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Spray per/room Contract Period: Option 2

0.00

On Call - Emergency Service - (After Hours)

2003AA

On Call - Emergency Service - (After Hours)

Call - $00.0 Per Hour Minimum X Hours Contract Period: Option 2

2003AB

On Call - Emergency Service - (After Hours)

Call - $0.00 Per Hour Minimum X Hours Contract Period: Option 2

2003AC

On Call - Emergency Service - (After Hours)

Call - $00.0 Per Hour Minimum X Hours Contract Period: Option 2

0.00

Pest Control Services - Monthly charges Contract Period: Option 3 POP Begin: 05-01-2024 POP End: 04-30-2025

3001AA

Pest Control Services - Monthly upkeep - Cincinnati VA Medical Center

3001AB

Pest Control Services - Monthly upkeep - Ft. Thomas Domiciliary

0.00

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

3002AA

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

$00/HR (X Hour Min) Contract Period: Option 3

3002AB

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Contract Period: Option 3

3002AC

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Contract Period: Option 3

3002AD

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Animal Removal - dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

$0.00 to set trap then $00.00/Day to check traps (X days).

Contract Period: Option 3

3002AE

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Spray per/room Contract Period: Option 3

0.00

On Call - Emergency Service - (After Hours)

3003AA

On Call - Emergency Service - (After Hours)

Call - $00.00 Per Hour Minimum X Hours Contract Period: Option 3

3003AB

On Call - Emergency Service - (After Hours)

Contract Period: Option 3

3003AC

On Call - Emergency Service - (After Hours)

Call - $00.00 Per Hour Minimum X Hours Contract Period: Option 3

0.00

Pest Control Services - Monthly charges Contract Period: Option 4 POP Begin: 05-01-2025 POP End: 04-30-2026

4001AA

Pest Control Services - Monthly upkeep - Cincinnati VA Medical Center

4001AB

Pest Control Services - Monthly upkeep - Ft. Thomas Domiciliary

0.00

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

4002AA

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

$00/HR (X Hour Min) Contract Period: Option 4

4002AB

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Contract Period: Option 4

4002AC

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Contract Period: Option 4

4002AD

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's Animal Removal - dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

$00.00 to set trap then $00.00/Day to check traps (X days).

Contract Period: Option 4

4002AE

ON-CALL Services - Cincinnati VA Medical Center, Ft Thomas Domiciliary, CBOC's

Spray per/room Contract Period: Option 4

0.00

On Call - Emergency Service - (After Hours)

4003AA

On Call - Emergency Service - (After Hours)

Call - $00.0 Per Hour Minimum X Hours Contract Period: Option 4

4003AB

On Call - Emergency Service - (After Hours)

Call - $00.00 Per Hour Minimum X Hours Contract Period: Option 4

4003AC

On Call - Emergency Service - (After Hours)

Call - $00.0 Per Hour Minimum X Hours Contract Period: Option 4

Warranty Details:

*** Please identify as much information as possible regarding quotes. For instance, emergency calls are based on X minimum hours at X per hour. Animal Traps are X per instance to set the trap, and X each day to check the trap for X days. Bed Bug Treatments are X per hour with a minimum of X hours. Also provide warranty information if any for each of the treatments.

PERFORMANCE WORK STATEMENT FOR PEST CONTROL SERVICES

A. GENERAL:

1. The contractor shall provide all management, laboratory testing, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan for both the interior and exterior areas of the Cincinnati Veterans Administration Medical Center (CVAMC) main campus and Ft. Thomas Domiciliary. Contractor will implement an IPM plan in a manner that ensures the health and general well-being of patients, staff, and visitors at all locations. All infestations will be addressed until there is complete elimination of identified pests.

2. In addition to an IPM plan, the contractor will be required to treat on an as needed basis for bedbugs or other pests. The criteria for treatment is that a specimen has been captured in a defined area and identified by the contractor’s personnel so that treatment is tailored to the specific organism.

3. Type of Contract: This is an IDIQ contract that has a total of 1 base period and four possible option periods for ordering. Base and Possible option periods allow for monthly services. Aside from monthly services there is an estimate minimum 1 and estimated maximum of 325 on-call services.

Anticipated Period of Performance

4. LOCATIONS OF SERVICES PROVIDED FOR IPM:

a. Cincinnati VA Medical Center main Campus 3200 Vine St.

Cincinnati, Ohio 45220 Cincinnati campus has a total 730,635 square foot of buildings for treatment

i. Building No. 1 - Main Hospital

ii. Building No. 2 – Community Living Center (CLC)

iii. Building No. 3 – Administrative Offices

iv. Building No. 8 – Facilities Management

v. Building No. 15 – Research Facility and Administrative Offices

vi. Fisher House

vii. Education Trailer – Administrative Offices

viii. Industrial Hygiene and Safety Trailer – Administrative Offices

ix. Research Trailer – Administrative Offices

x. OIF/OEF/OND Trailer – Clinic and Administrative Offices

b. Ft. Thomas Domiciliary 1000 S. Ft. Thomas Avenue Ft. Thomas, Kentucky 41075 The Ft. Thomas campus has a total of 108,354 square foot of buildings for treatment

i. Building No. 64 – Domiciliary

ii. Office trailers

5. LOCATION OF SERVICES FOR BED BUG TREATMENT ON AN AS NEEDED BASIS:

a. Cincinnati VA Medical Center Main Campus 3200 Vine St.

Cincinnati, Ohio 45220

b. Ft. Thomas Domiciliary 1000 S. Ft. Thomas Avenue Ft. Thomas, Kentucky 41075

c. Cincinnati VAMC Eye Clinic 2929 Highland Avenue Cincinnati, Ohio 45220

d. Bellevue Community Based Outpatient Clinic (CBOC) 103 Landmark Dr., Suite 300 Bellevue, KY 41073

e. Clermont Community Based Outpatient Clinic (CBOC) 4600 Beechwood Rd.

Cincinnati, OH 45244

f. Florence Community Based Outpatient Clinic (CBOC) 7711 Ewing Blvd.

Florence, KY 41042

g. Georgetown Community Based Outpatient Clinic (CBOC) 4903 State Route 125 Georgetown, Ohio 45011

h. Hamilton Community Based Outpatient Clinic (CBOC) 1755 South Erie Highway, Suite C Hamilton, OH 45011

i. Dearborn Community Based Outpatient Clinic (CBOC) 1600 Flossie Drive Greendale, Indiana 47025

j. Norwood Community Based Outpatient Clinic (CBOC) 4600 Smith Road Suite A6 Norwood, OH 45212

B. BILLING FOR ON-CALL TREATMENTS

a. Billing for bed bug treatment will be a per hour or per vehicle charge.

b. Billing for animal remediation shall be per incident charge

c. Billing for Anthropoid treatment shall be per incident charge

d. Billing for Termite treatment shall be per foot charge

e. Billing for after hours (emergency service) shall be per hour charge

C. WORK HOURS:

a. Normal Work Hours: The service schedule will be developed between the Contractor and Contractor’s Technical Representative (COR) prior to any service being performed.

b. National Holidays: The eleven holidays observed by the Federal Government are: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

D. SPECIFICATIONS:

1. The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed.

2. The contractor’s IPM plan requires approval by the COR prior to implementation.

3. Once a week inspection for pest control for the VA Canteen Services at the Cincinnati VA Medical Center main campus.

4. Bi-weekly inspection for pest control for the entire Cincinnati VA Medical Center Main Campus.

5. Provide on-call/emergency “as-needed” bed bug treatment for government owned vehicles.

6. The IPM plan requires but is not limited to the following tasks:

a. Inspect to determine which pest management measures are appropriate and required.

b. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

c. Selection and utilization of non-chemical control methods, which eliminate, exclude or repel pests, i.e. insect electrocution devices, traps, caulking, air screens, etc.

d. Collection and disposal of all pests.

e. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary.

f. Control general structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

g. Control flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

h. Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

i. Control stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, trogderma beetles, grain moths etc.)

j. Control mice and rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

k. Control pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

l. Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

m. Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

n. Control aquatic pests (i.e., mosquito larva/pupae, algae etc.).

NOTE: Fumigation treatments may require separate scheduling as approved by COTR for the convenience of the facility.

D. CALL BACKS:

1. EMERGENCY CALL BACK: The Contractor shall within 2 hours after receipt of notification by the Contracting Officer or his/her designee, perform Integrated Pest Management (IPM) Services to correct the emergent condition. This call back service shall be accomplished at no additional charge to the Government.

2. NON-EMERGENCY CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government.

E. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to Building #1, room A031a located in the basement, on scheduled days for any instructions for location of infestation, as called in by wards, clinics, etc. They will submit a written report of all activities following each visit, with the signature of the COR or designee responsible.

F. SAFETY FACTORS:

All rodenticides or traps shall be placed only at times and in the areas approved by the COTR or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils.

G. STORAGE OF PEST CONTROL MATERIALS:

Storage of pest control materials or equipment on government property is prohibited without the written approval of the COTR.

H. QUALITY ASSURANCE. The COR will periodically evaluate the Contractor’s performance to ensure that contracted services are received. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's quality control program and receipt of complaints from VAMC personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located at VAMC. The Contractor shall be responsible for initially validating customer complaints. However, the COR shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). A QASP shall be provided to awardee and shall be bilaterally updated during contract period of performance.

Compliance with DOL Wage Determination Labor Rate Requirement

Compliance with FAR 52.219-14 Limitations on Subcontracting Requirements

***Report of Non-Compliance shall be directed to SBA for remediation by the CO.*** Exercise of Option Period and Past Performance

I. Required Contractor Reporting

1. After each service (scheduled or non-scheduled) contractor personnel will submit documentation including but not limited to:

a. The name and address of the individual who applied the pesticide.

b. The location, by building and room number where each pesticide was applied.

c. The pest or pests against which the pesticide was applied.

d. The date and time of application.

e. The brand name of the pesticide applied.

f. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide.

g. The rate of application or amount of the pesticide applied, and the total area treated.

2. The contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances, which pertain to any duties contained in the contract.

3. The Contractor will furnish the COR’s office, prior to initial application, the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current –Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COTR.

J. CONTRACTOR PERSONNEL BADGES AND PARKING:

1. The contractor shall provide the COTR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COTR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COTR or designee at the end of each pick up process.

3. The contractor shall be required to comply with all security policies/requirements of (your facility). All security policies/requirements must be met and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

K. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COTR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COTR or designee.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 11/01/2021 through 04/31/2026.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

C.2 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $115,000.00;

(2) Any order for a combination of items in excess of $125,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 10 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.3 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 04/31/2026.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUN 2020)

· FAR 52.204-7, “System for Award Management” (OCT 2018)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.217-5, “Evaluation of Options” (JUL 1990)

· FAR 52.212-2, “Evaluation-Commercial Items” (OCT 2014)

· FAR 52.233-2, “Service of Protest” (SEPT 2006)

· VAAR 852.215-72, “Notice of Intent to Re-solicit” (OCT 2019) FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.203-17 “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights” (JUN 2020)

· FAR 52.204-4 “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper” (MAY 2011)

· FAR 52.204-9, “Personal Identity Verification of Contractor Personnel” (JAN 2011)

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (OCT 2018)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (JUL 2016)

· FAR 52.217-8, “Option to Extend Services” (NOV 1999)

· FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

· FAR 52.219-14, “Limitations on Subcontracting” (JUN 2020) (DEVIATION)

· FAR 52.222-19, “Child Labor – Cooperation with Authorities and Remedies” (JUL 2020)

· FAR 52.223-99, “E.O.14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors” (SEPT 2021)

· FAR 52.232-18, “Availability of Funds” (APR 1984)

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (DEC 2013)

· FAR 52.237-1, “Site Visit” (APR 1984)

· FAR 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation” (APR 1984)

· VAAR 852.203-70, “Commercial Advertising”

· VAAR 852.204-70, “Personal Identity Verification of Contractor Personnel (MAY 2020)

· VAAR 852.215-71, “Evaluation Factor Commitments”

· VAAR 852.232-72, “Electronic Submission of Payment Requests”

· VAAR 852.233-70, Protest Content/Alternative Dispute Resolution.

· VAAR 852.233-71, Alternate Protest Procedure.

· VAAR 852.270-1, “Representatives of Contracting Officers”

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2021) The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E. Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2020) Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78) (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020),

· FAR 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

· FAR 52.204-14, Service Contract Reporting Requirements (OCT 2016)

· FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)

· FAR 52.219-28, Post Award Small Business Program Representation (NOV 2020)

· FAR 52.222-3, Convict Labor (JUN 2003)

· FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015)

· FAR 52.222-26, Equal Opportunity (SEPT 2016)

· FAR 52.222-35, Equal Opportunity for Veterans (JUN 2020)

· FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

· FAR 52.222-37, Employment Reports on Veterans (JUN 2020)

· FAR 52.222-50, Combating Trafficking in Persons (OCT 2020)

· FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513)

· FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008)

· FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

· FAR 52.222-41, Service Contract Labor Standards (AUG 2018)

· FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

· FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts) (AUG 2018)

· FAR 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020)

· FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, or the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115- 91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunication and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015)

(vii) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212)

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018), (41 U.S.C. chapter 67).

(xii) (A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and E.O.

13627).

(B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment – Requirements (MAY 2014) (41 U.S.C.

chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services – Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) (A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note)

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, “Instructions to Offerors–Commercial Items” (JUN 2020)

· FAR 52.204-7, “System for Award Management” (OCT 2018)

· FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

· FAR 52.217-5, “Evaluation of Options” (JUL 1990)

· FAR 52.212-2, “Evaluation-Commercial Items” (OCT 2014)

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (NOV 2020)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

All quoters shall submit the following deliverables:

· One (1) electronic copy of quote with an itemized breakdown for CLIN/SLINS found on pages 2-15.

· One (1) technical document that provides narrative on how vendor will meet technical requirements

· One (1) sample IPM Document (Section A1 of PWS)

· Three (3) Past performance references of similar size and scope

· Small Business required to provide narrative regarding compliance with Limitations of Subcontracting rule.

· Provided a Small Business awardee is the successful offeror and awardee of resultant contract and subcontracting any portion of work.

· Memorandum acknowledgement of Wage Determinations and Limitations on Subcontracting (Pages 23 and 24 of this document). Large businesses may omit Limitations on Subcontracting Memorandum (Page24):

· Provided a large business awardee is the successful offeror and awardee of the resultant contract.

All deliverables shall be sent to Josh Kovar – Joshua.Kovar@VA.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Four (4) Option Periods are possible with this contract. Option years are evaluated at time of award.

The following are the decision factors:

The following will be evaluated utilizing comparative evaluation in accordance with FAR 13 Evaluation Procedures. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-responsive and your quote will be removed from the evaluation process. The Contracting Officer may issue a purchase order to other than the lowest priced offer.

The Government may award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be the most advantageous to the Government. Price and other factors are considered. Responses should contain your best terms, conditions. The following factors shall be used to evaluate quotes.

1. Price: Determined fair and reasonable within market pricing.

2. Technical: Information from the vendor’s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested service in accordance with the Statement of Work in a timely and efficient manner.

a. The Ability to successfully perform required services in a timely and efficient manner for all locations identified in the Statement of Work.

b. The ability of keeping adequate records of invoices, CLIN/SLINS integration with invoices, Timeliness of invoices.

c. Timeliness and completeness of reports to the VA Medical Center regarding reporting (section I) in Statement of Work

3. Past Performance: Has successfully performed work of a similar size and scope.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 13:30 (1:30 PM EST) on 10/18/2021 at Joshua.Kovar@VA.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist Josh Kovar Joshua.Kovar@VA.gov

MEMORANDUM FOR RECORD

(Date)

MEMORANDUM FOR RECORD

REFERENCE: (Solicitation Number)

TO: Josh Kovar (Contracting Specialist), NCO-10

SUBJECT: Statement of Department of Labor Wage Determination Compliance I do hereby certify that the offer submitted by our company in response to the subject solicitation is fully compliant with the requirement that all employees performing services under the resultant contract (if awarded) shall be paid at an hourly rate that is equal to or greater than current Department of Labor Wage Determination (WD) as specified in the Performance…