S201-- New Fisher House Janitorial & Linen Service Contract

This is a SOURCES SOUGHT NOTICE for market research purposes only to determine the availability of potential businesses with capabilities to provide the service described in the Statement of Work (SOW). Potential offerors are invited to provide information via e-mail to natalie.acevedo@va.gov. All responses will be used to determine the appropriate acquisition strategy for a potential future acquisition according to Performance Work Statement (PWS).

Potential contractors shall provide, at a minimum, the following information to natalie.acevedo@va.gov:

1) Name, address, point of contact name, phone number, and e-mail address.

2) Brief capability statement with enough information to determine if the company can meet the requirement. The Capabilities Statement for this sources sought is not expected to be a Request for Quote nor does it restrict the Government to an ultimate acquisition approach but rather provide a short statement regarding the company's ability to provide the services as detailed in the Statement of Work. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement.

3) Statement attesting, they are properly certified in accordance with the Statement of Work.

The capabilities will be evaluated solely for the purpose of determining the appropriate acquisition strategy for this requirement. The Government must ensure there is an adequate competition among the potential pool of available contractors using SBA website.

This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. This synopsis is not a solicitation announcement for Request for Quote. No formal solicitation document exists at this time, and no contract will be awarded from this announcement. Respondents will not be notified of the results of the evaluation. Interested contractors should respond via email by 10:00 AM (EST) on June 22, 2026.

Scope:

VA Hudson Valley Healthcare System (VISN 02) is seeking Housekeeping Services in support of the Montrose Fisher Houses, located at VA Hudson Valley Healthcare System, Montrose Campus. The Montrose Fisher House serves Veterans and their families by providing a safe, supportive, and loving comfort home away from home.

The Fisher House is a standalone building consisting of 12 double and single private suites (bedroom with bathroom) and are approximately 11,000 square feet. The Fisher House building construction, furnishings, and amenities are similar to that of a high-end hotel, providing a luxurious stay for our Veterans and their families.

The Fisher House has approximately 11,000 square feet of cleanable space. The Montrose Fisher Houses consist of 1 floor, hosting a variety of areas designed for the family members or legal guardians to use while waiting for the Veteran: 12 private (bedroom with bathroom) suites, kitchen, dining room, family room, living room/library, guest and office bathrooms, laundry room, hallways, manager s office, decor and artwork, and all other cleanable areas both within and outside of the Fisher House.

Work Schedules: Janitorial Cleaning Services shall be performed Sunday through Friday (6 days per week). The janitorial contractor shall provide, at a minimum, two full time (8 hour) on site employees per day and shall ensure adequate staffing coverage to meet or exceed all cleaning requirements stated within this PWS. The Contractor shall provide continuous coverage during the normal business hours of the Fisher House, 7:00AM to 5:00PM, six (6) days a week. The two employees tours of duty shall be scheduled so that their shifts overlap and collectively provide full coverage within the 7:00AM to 5:00PM operating window. The Contractor will coordinate working hours with Fisher House Manager/COR. Each worker providing services shall be required to sign in and out at the Fisher House at the beginning/end of their scheduled shifts, to include lunch/breaks, providing date and time, respectively, in a log provided by VAMC. The Contractor shall submit a proposed detailed schedule listing proposed staffing, work hours, and contingencies for maintaining adequate coverage. The Contractors contingency plan shall cover the contractor s procedures for coverage due to call-ins, sick leave, vacation time, pandemics and so forth. This schedule shall be submitted for approval, no later than ten (10) days after contract award. Monthly schedules shall be submitted to the COR no later than 2 business days prior to the first business day of the new month.

The contractor shall furnish all labor, any and all supervision, and office/business materials to provide janitorial services to support daily functions of the Montrose Fisher Houses as stated in this Performance of Work.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.