S201--Building Drone Cleaning

The purpose of this amendment 0002 is to extend the response due date, add previously excluded buildings, and provide the Questions and Answers.

PLEASE NOTE THAT BUILDINGS ERRONEOUSLY EXCLUDED IN THE ORIGINAL SOLICITATION ARE NOW INCLUDED - Buildings 2, 20, 29, 30, 31, 32 and S45 parking garage

Submission of your final response shall be received electronically not later than 2:30 PST on 08/21/2026 at Stephanie.Naron@va.gov. Subject line should include “RESPONSE TO RFQ 36C26226Q1150.”

QUESTIONS AND ANSWERS

1. Several areas of the buildings have permanent exterior balconies or protected walking surfaces with guardrails. Although certain windows may be more than 20 feet above ground level, they are readily accessible from these permanent walking surfaces, with the glass approximately 9 feet above the technician’s standing surface. Can the VA please confirm whether the 20-foot threshold is measured from the technician’s accessible working surface or strictly from ground level?

Both

1. Where windows are safely accessible from permanent protected balconies or walkways, may those windows be cleaned by hand using traditional window-cleaning methods rather than by drone?

The drone shall be used on the Stucco. The windows shall be cleaned by hand; the main building has a catwalk available for use for window cleaning.

1. Based on our site visit, we believe traditional hand cleaning from these protected walking surfaces would provide the best finished result for those particular windows while maintaining safe access and minimizing disruption. Can the VA confirm that this approach is acceptable where the windows are safely reachable from those protected surfaces?

Yes.

1. The Licensing Requirements section of the SOW lists "General Building license (Class B)" as a required offeror qualification. Under California Contractors State License Board (CSLB) classifications:

• Class B (General Building Contractor) is designated for structural construction requiring at least two unrelated building trades. It is not the applicable license for exterior building cleaning services.

• C-61 / D-38 (Sand and Water Blasting) is the CSLB specialty classification actually applicable to commercial pressure washing services in California, and only applies to contracts valued at $500 or more.

The Statement of Work describes exterior building cleaning (drone-based soft-wash, hard-surface pressure washing, interior/exterior glass cleaning) with no structural construction or modification component. Would you please clarify:

(a) Is the reference to "General Building license (Class B)" a drafting error, and did the VA intend to specify the C-61/D-38 Sand and Water Blasting specialty classification, or another CSLB classification?

The reference to General Building license (Class B) is an error. The VA intended to specify C-61/D-38 Sand and Water Blasting specialty classification.

(b) Does the VA consider this requirement satisfied through subcontracting arrangements with a CSLB-licensed teaming partner (consistent with the 50% prime performance requirement under VAAR 852.219-75), or must the prime contractor hold the license directly?

The prime contractor must hold the C‑61/D‑38 license directly if the contract includes pressure washing and exceeds $500. A subcontracting arrangement with a licensed firm does not satisfy this requirement—holding the license remains with the entity contracting directly with the VA.

Under California Business and Professions Code §§ 7026, 7028, and 7048, any person or entity that offers to contract for, bids on, or performs construction‑related services—including exterior cleaning and pressure washing—must hold the appropriate CSLB license when the total value of labor and materials meets or exceeds $500. The statutory definition of “contractor” (§ 7026) applies to entities performing work “by or through others,” meaning licensing responsibility cannot be delegated to a subcontractor. Contracting without the required license is a misdemeanor under § 7028, and the $500 threshold is established in § 7048.

(c) Will the VA accept an out-of-state incorporated small business meeting all federal certifications (Part 107 UAS, OSHA 30-hour, active SAM registration, Section 889 / ADSA compliance, dedicated $2M UAS aviation liability insurance) with a compliance plan to satisfy any California-specific licensing requirement within the pre-performance period?

All licensing requirements must be fulfilled before starting performance.

1. The solicitation is identified as a total small-business set-aside but includes Veterans First requirements under VAAR 819.7004 and VAAR 852.219-75. We request that the procurement remain a total small-business set-aside and that the Veterans First provisions be removed. The applicable subcontracting requirements should instead be governed by FAR 52.219-14 and 13 CFR 125.6.

The procurement will remain a standard total small‑business set‑aside and the Veterans First provisions (VAAR 819.7004, VAAR 852.219‑75) will be removed, allowing the subcontracting requirements to be governed by the applicable government‑wide SBA rules (FAR 52.219‑14 and 13 CFR 125.6) rather than VA‑specific veteran‑preference regulations.

1. The solicitation requires a California Class B General Building license. The scope is limited to exterior building and window cleaning using drones and conventional cleaning equipment and does not appear to involve construction, alteration, or multiple building trades. We therefore request removal of the Class B license requirement, or clarification of the specific work requiring that license.

The reference to General Building license (Class B) is an error. The VA intended to specify C-61/D-38 Sand and Water Blasting specialty classification.

1. The SOW requires the offeror to possess a California General Building Contractor Class B license. Must the license be held in the prime contractor’s legal name, or may the requirement be satisfied by a licensed direct W-2 employee responsible for onsite performance?

The reference to General Building license (Class B) is an error. The VA intended to specify C-61/D-38 Sand and Water Blasting specialty classification.

1. Would the VA accept an applicable California specialty license, such as a D-38 Sand and Water Blasting classification, in place of the Class B license for this window, façade, and pressure-cleaning requirement?

The reference to General Building license (Class B) is an error. The VA intended to specify C-61/D-38 Sand and Water Blasting specialty classification.

1. Please confirm that the required annual service consists of one complete cleaning cycle during each contract year.

Yes, one complete cleaning cycle each contract year.

1. Please confirm the complete list of buildings included in the requirement. The SOW identifies Buildings 2, 29, 30, 31, and 32, while earlier procurement information referenced additional building numbers.

Buildings 2, 20, 29, 30, 31, 32 and S45 parking garage

1. Can the VA provide approximate exterior façade square footage, window counts, elevations, drawings, or other available measurements for each included building?

Additional information will be provided at a later date once available.

1. Please provide the approximate quantity of interior and exterior glass below 20 feet that must be cleaned using traditional methods.

Approximately 400 EXTERIOR windows. Interior glass cleaning WILL NOT be included in this requirement.

1. The SOW requires the drone to reach heights up to 175 feet. Please identify which building surfaces require cleaning at or near that elevation and provide the approximate maximum cleaning height for each building.

Buildings 2, 20, 29, 30, 31, 32 and S45 parking garage

1. Will the VA provide access to onsite water and electrical utilities for the contractor’s heated-water, filtration, and pressure-washing equipment? If so, please identify the available connection types and approximate staging locations.

Contractors shall provide their own water source except in the courtyard. The courtyard has spigots available for use.

1. Are there designated drone launch, equipment-staging, hose-routing, and vehicle-parking areas, or will these locations be established with the VA during performance planning?

Locations will be established with the VA during performance planning.

1. Page 6 states that the VA is seeking a one-time fuel transfer between underground storage tanks. Please confirm that this sentence was included in error and is not part of the Building Drone Cleaning requirement.

This sentence was included as an error and is not part of the requirement.

The purpose of this amendment 0001 is to extend the response due date and provide an additional OPTIONAL site visit.

Submission of your final response shall be received electronically not later than 4:30 EST on 08/13/2026 at Stephanie.Naron@va.gov. Subject line should include RESPONSE TO RFQ 36C26226Q1150.

2nd SITE VISIT (OPTIONAL)Â

A 2nd optional site visit will be conducted to allow prospective offerors to inspect the facility and understand the scope of services. Â

Date & Time:Â

The site visit will occur August 10, 2026 at 9:00 am PST (12:00 pm EST), which will be scheduled within the posting period of this combined synopsis/solicitation.Â

Location:Â

VA Loma Linda Medical System

Meeting Point: Hospital Front Lobby

Registration Instructions:Â

Offerors shall email the Contract Specialist at stephanie.naron@va.gov no later than 24 hours before the scheduled visit to register.Â

Include:Â

Firm nameÂ

Names of all attendeesÂ

Phone number and emailÂ

CAGE and UEI numbersÂ

Failure to register may result in denial of access to the site.Â

Identification Requirements:Â

All attendees must bring a government issued photo ID.Â

Unregistered personnel will not be admitted.Â

Â

Post Site Visit Questions & Amendment PolicyÂ

Questions Deadline:Â

Offerors may submit questions related to the site visit no later than two (2) calendar days after the site visit concludes.Â

Amendments:Â

If needed, the Government will issue an amendment containing all site visit related questions and answers within two (2) calendar days after the Q&A deadline.Â

Offerors are responsible for monitoring SAM.gov for solicitation amendments. Â

Â

Compliance NoticeÂ

Attendance at the site visit is optional. If an offeror elects not to attend the site visit, the offeror is responsible for understanding all existing site conditions. No adjustments to price will be made based on failure to inspect.Â

Attachment 1 - Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 01/15/2026

Revision: 03

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This solicitation is set aside for small business concerns.

IMPORTANT NOTICE TO OFFERORS

The solicitation includes mandatory compliance measures under:

VAAR 819.7004 Limitations on Subcontracting,

VAAR 852.219 75 VA Notice of Limitations on Subcontracting, Certificate of Compliance, and

13 CFR 125.6 SBA Limitations on Subcontracting Requirements.

These requirements will be strictly enforced.

Prime Performance Requirement (No Pass Throughs)

For service contracts, prime contractors must perform at least 50% of the total contract cost with their own personnel or with similarly situated entities (i.e., other certified SDVOSB/VOSB subcontractors).

Use of non certified subcontractors above this threshold is prohibited by law.

b. Mandatory Pre Award Certification (Hard Gate Requirement)

The formal VAAR 852.219 75 Certificate of Compliance will be required with the initial offeror submission.

Failure to submit this signed certification will result in the offer being deemed ineligible for evaluation or award.

This is not a clarifiable omission.

c. Post Award Compliance Monitoring

Offerors are advised that VA may require compliance evidence at any time during performance, including:

certified payrolls,

subcontract agreements,

invoice review, and

on site verification of personnel.

This monitoring authority stems from VAAR 819.7004, 852.219 75, and SBA regulations.

d. Mandatory Penalties for Misrepresentation

Under 38 U.S.C. 8127(g), any SDVOSB/VOSB that willfully misrepresents compliance or engages in a pass through arrangement is subject to:

mandatory debarment for not less than five (5) years,

possible civil liability under the False Claims Act, and

potential criminal prosecution.

Regulatory Compliance & FAA Licensing (Safety/Technical Gate)

Drone operations on federal property require strict regulatory adherence. Offerors must provide proof of the following:

Does your firm hold an active FAA Part 107 Remote Pilot Certification for the pilots intended for this project?

 Heavy-lift cleaning drones carrying water/chemical payloads frequently exceed 55 pounds. Does your firm possess an active FAA Section 44807 Heavy Drone Exemption? If yes, provide the exemption number. If your aircraft is under 55 lbs, state the exact make/model and gross take-off weight.

Provide proof that your firm carries, or can immediately obtain, dedicated UAS (Unmanned Aircraft Systems) Aviation Liability Insurance with a minimum coverage of $2,000,000. (Standard commercial general liability with aviation exclusions is unacceptable).

Domestic Sourcing & Security (NDAA Compliance)

To comply with federal procurement restrictions, state the exact manufacturer, model, and country of origin for the drone platforms, software, and remote controllers you intend to deploy.

Explicitly certify that your proposed drone equipment is NDAA-compliant and does not utilize components from prohibited foreign manufacturers.

Anti-Pass-Through & Limitations on Subcontracting

In accordance with VAAR 852.219-75, the certified prime contractor must perform at least 50% of the cost of contract performance with its own personnel.

Do you intend to utilize subcontractors for this effort? If yes, state the name, business size, and socioeconomic status of the subcontractor(s).

Explicitly detail how your firm will meet the 50% labor requirement.

Confirm whether the lead drone pilots deployed to the VA facility will be direct W-2 employees of your firm or independent 1099 contractors/subcontractors.

Technical Experience & Past Performance

Provide up to three (3) examples of projects completed within the last three years demonstrating your experience utilizing drones for exterior building, window, or soft-wash cleaning.

For each project, include the contract value, the height/stories of the buildings cleaned, and a point of contact

The associated North American Industrial Classification System (NAICS) code for this procurement is 488190 Other Support Activities for Air Transportation, with a small business size standard of $40 Million.

The FSC/PSC is S201, Housekeeping Custodial Services.

The Loma Linda VA Medical Center located at 11201 Benton St., Loma Linda, CA 92357 is seeking to purchase a one-time fuel transfer between underground storage tanks.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods.

1

JB

1001

Option Year 1. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods.

1

JB

2001

Option Year 2. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods.

1

JB

3001

Option Year 3. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods.

1

JB

4001

Option Year 4. Annual cleaning of exterior of facade and windows using a combination of drone technology and traditional methods.

1

JB

STATEMENT OF WORK

TITLE:

VA Loma Linda Healthcare System s (VALLHCS) Building Drone Cleaning

BACKGROUND INFORMATION:

The VA Loma Linda Medical Center (VALLMC) is located at 11201 Benton Street, Loma Linda, CA 92357. The hospital campus includes the Main Building (Building 2), Eye Clinic (Building 29), Audiology (Building 30) and the Cancer Building (Building 31), and the Valor Building (Building 32). The buildings require routing pressure wash cleaning to eliminate dirt, dust, spiderwebs, etc., and improve the overall appearance of the buildings. Ordinarily pressure washing a building, booms, lifts, ladders, and scaffolding are needed to safely access all areas of the buildings. The use of a drone with a water supply hose "tethered" to it, supplying the nozzle of the hose with filtered and heated water is safest, the least evasive way to perform building cleaning. With the latest drone cleaning technology, the use of extra equipment is not needed to access those hard-to-reach areas maintaining safe patient access to all medical buildings.

OBJECTIVES:

The purpose of this contract is to have a contractor furnish all labor, materials, equipment, services, tools, incidentals, and supervision required to service, provide comprehensive cleaning services for all exterior façades, windows, and hard surfaces at the VA Loma Linda property. Provide cleaning services that adhere to all safety regulations and standards to create a safe and compliant environment. These services will utilize advanced technology, including drones and industrial-grade equipment, to ensure superior quality, efficiently and with minimal disruption to VA operations and patient care.

SCOPE:

Pre-Work Inspection:

The contractor shall conduct a Pre-work Inspection to gather photo documentation and identify potential challenges. The contractor shall document the conditions of windows and facades before starting the cleaning process.

Preparation:

The contractor shall Set out construction cones and signs to notify the public of drone cleaning operations. The contractor shall ensure all necessary safety measures are in place to protect both workers and the public. The contractor shall provide a FAA-licensed Drone pilot.

Cleaning Process:

The contractor shall use a soft-washing technique that includes a combination of heated water, appropriate pressure, and customized cleaning solutions when necessary. The contractor shall use a heated water window cleaning technique and applied with moderate pressure.

Interior Exterior Glass Cleaning:

The contractor shall Squeegee all interior and exterior glass (below 20 feet) using brush/squeegee pole cleaning. Ensure windows are cleaned from edge to edge, resulting in dry, streak-free glass.

Review and Quality Control:

The contractor shall conduct a thorough review of the cleaned areas. Treat any missed sections to ensure consistent quality across all surfaces.

Hard Surface Cleaning:

The contractor shall use soft-wash clean water, applying pressure up to 4500 psi and up to 200-degree heat/steam. Employ a surface cleaner to remove tough stains and ensure long-lasting results.

Soft-Wash Cleaning Water Method:

The contractor shall utilize drones and double-filtered deionized water to perform complete exterior commercial cleaning. The contractor shall ensure the water is filtered to less than 10 parts per million of total dissolved solids for a spot-free cleaning.

Drone Capabilities:

The contractor shall ensure that the drone reaches heights of up to 175 feet, operates in wind speeds up to 20 mph, and ensures positioning accuracy within a few centimeters. Monitor all parts of the drone via the integrated Health Management System on the remote control.

Equipment:

The contractor shall provide industrial-grade conventional cleaning equipment, heated water, and appropriate pressure for the cleaning process.

PERIOD OF PERFORMANCE:

Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday.

Daytime hours: 6 am to 4 pm

Evening hours: 4 pm to 8 pm

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

PLACE OF PERFORMANCE:

VA Loma Linda

11201 Benton St

Loma Linda, CA 92357

LICENSING REQUIREMENTS:

Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

Offeror must be certified and possess a current Department of Transportation, Federal Aviation Administration, Remote Pilot Certification.

General Building license (Class B)

Must be a vendor in System for Award Management (SAM).

SPECIFIC REQUIREMENTS:

Contractor shall schedule start date with POC or designee five (5) business days in advance.

Contactor personnel shall have valid Loma Linda PIV badges before starting work.

Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Structural Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Structural Supervisor that energy sources will be restored and require verification.

Contractor s supervisor or lead technician are to check in with VALLHCS Structural Supervisor, or in their absence, with Graphics Control prior to work each day.

Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here

OSHA Regulations, www.osha.gov

NFPA, www.nfpa.org

ANSI/ UASSC

VHA MASTER SPECIFICATIONS,

SECTION 08 51 13 Aluminum Windows cleaning

Section 04 01 00 Maintenance of Masonry

RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

New Year s Day Labor Day

Martin Luther King Jr. s Birthday Columbus Day

President s Day Veteran s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D. badges must have identification picture, name of the individual, and the represented company depicted on it.

XI. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

X11. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor.

Possession of weapons are prohibited.

XIII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

**End Statement of Work**

The purchase order period of performance is a base year and four option years.

Place of Performance/Place of Delivery

Address:

VA Loma Linda Healthcare System (VALLHCS) Jerry L. Pettis VA Medical Center (VAMC)

11201 Benton Street, Loma Linda, CA

Postal Code:

92357-1000

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clauses apply to this acquisition:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)

FAR 52.204-7, System for Award Management Registration. (NOV 2024) (DEVIATION NOV 2025)

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAR 852.233-71, Alternate Protest Procedure (SEP 2018)

VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018)

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

VAAR 852.273-70, Late Offers (NOV 2021)

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025)

FAR 52.252-2, Clauses Incorporated by Reference. (FEB 1998)

FAR 52.203-12Â , Limitation on Payments to Influence Certain Federal Transactions (JUN 2020)

FAR 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)

FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

FAR 52.204-13, System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025)

FAR 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)

FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)

FAR 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025)

FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies. (JAN 2025) (DEVIATION NOV 2025)

FAR 52.222-35, Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)

FAR 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)

FAR 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014)

FAR 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment. (MAY 2014) (DEVIATION NOV 2025)

FAR 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)

FAR 52.222-54, Employment Eligibility Verification. (JAN 2025) (DEVIATION NOV 2025)

FAR 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)

FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)

FAR 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)

FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

FAR 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025)

FAR 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)

FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)

FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020)

VAAR 852.203-70, Commercial Advertising (MAY 2018)

VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI.

All quotes shall be sent to the Network Contracting Office (NCO) Stephanie.Naron@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, and past performance, with price more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)

Addenda to FAR 52.212-4 are attached.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions shall be received electronically at Stephanie.Naron@va.gov.

Submission of your final response shall be received electronically not later than 4:00 EST on 08/10/2026 at Stephanie.Naron@va.gov. Subject line should include RESPONSE TO RFQ 36C26226Q1150.

Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW, as this is highly scientific and regulated. Submissions not meeting all requirements of the SOW will be considered ineligible for award.

Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

SITE VISIT (OPTIONAL)Â

An optional site visit will be conducted to allow prospective offerors to inspect the facility and understand the scope of services. Â

Date & Time:Â

The site visit will occur August 5, 2026 at 9:00 am PST (12:00 pm EST), which will be scheduled within the posting period of this combined synopsis/solicitation.Â

Location:Â

VA Loma Linda Medical System

Meeting Point: Hospital Front Lobby

Registration Instructions:Â

Offerors shall email the Contract Specialist at stephanie.naron@va.gov no later than 24 hours before the scheduled visit to register.Â

Include:Â

Firm nameÂ

Names of all attendeesÂ

Phone number and emailÂ

CAGE and UEI numbersÂ

Failure to register may result in denial of access to the site.Â

Identification Requirements:Â

All attendees must bring a government issued photo ID.Â

Unregistered personnel will not be admitted.Â

Â

Post Site Visit Questions & Amendment PolicyÂ

Questions Deadline:Â

Offerors may submit questions related to the site visit no later than two (2) calendar days after the site visit concludes.Â

Amendments:Â

If needed, the Government will issue an amendment containing all site visit related questions and answers within two (2) calendar days after the Q&A deadline.Â

Offerors are responsible for monitoring SAM.gov for solicitation amendments. Â

Â

Compliance NoticeÂ

Attendance at the site visit is optional. If an offeror elects not to attend the site visit, the offeror is responsible for understanding all existing site conditions. No adjustments to price will be made based on failure to inspect.Â

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted.

Point of Contact

Stephanie Naron, Contract Specialist, Stephanie.Naron@va.gov.