Robotic Arm | San Diego SCI-CLC

STATEMENT OF WORK

GENERAL: VA San Diego Spinal Cord Injury and Community Living Center has executed a new build that will meet the VA seismic criteria and meet VHA standard for long term care, 3350 La Jolla Village Drive, San Diego, CA 92161, has a requirement for the Kinova Jaco Robotic Arm in the care of Spinal Cord Injury patients with limited mobility.

BACKGROUND:  The VA San Diego Spinal Cord Injury (SCI) has a requirement for a robotic arm to assist patients with limited mobility with activities of daily living.

PURPOSE: The robotic arm will enhance care and standard of living for patients with limited mobility.

SCOPE:  VA San Diego Spinal Cord Injury and Community Living Center is requesting contractors to provide brand name or equal equipment that meets or exceed the physical, functional, and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the needs of the department.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

Robotic Arm Attachment- Kinova Jaco Robotic Arm

• The Robotic arm resembles a full human arm and enables user to carry out activities of daily living.
• Must have ability to be mounted to any power wheelchair (e.g.: Unitrack, Invacare, Pride).
• Shall include 6-movement axis.
• Must be able to support use of cutlery to assist in eating
• Capable of executing 16 movements of the shoulder, elbow, and wrist
• Control via the chair’s joystick, head array, sip-and-puff.
• Reach: 35"
• Max Speed: 20cm/sec
• Max Lift Capacity: 3.3lbs
• Fingers: 3
• Gripper Opening: 5.5"
• Shall include a 2-year warranty.
• Quantity: 1

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide functional and performance capability as listed above in section in above.

SOFTWARE: N/A

INSTALLATION AND TRAINING: The Contractor shall provide all management, tools, parts, materials, equipment, travel, and labor necessary to provide and install the instrumentation described above. The contractor will be required to provide an on-station in-service on the proper use and setup of the equipment and training for the end user. Training sessions will be coordinated with VA POC.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. The government does not accept extended warranties, which require advance payment.

PERFORMANCE:

• All items are to be delivered and or installed after receipt of purchase order no earlier than 2/1/2025 but not later than 3/1/2025.
• Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA COR prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.
• Vendor`s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment then removing all trash, and setting up the equipment according to the manufacturer`s specification followed by testing the equipment to verify that it is operational.  Equipment installation paperwork & warranty information must be handed to the approved government contact onsite.  
• Vendor shall abide by all rules and regulations set forth by VA San Diego due to Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on VA San Diego campus grounds.
• Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designee.
• In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

New Year’s Day

January 1st

Martin Luther King’s Birthday

Third Monday in January

President’s Day

Last Monday in February

Memorial Day

Last Monday in May

Juneteenth

June 19th

Independence Day

July 4th

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veteran’s Day

November 11th

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25th

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.
• Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.
• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.
• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.
• All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY:   VA San Diego Spinal Cord Injury and Community Living Center – 3350 La Jolla Village Drive, San Diego, CA 92161

SECURITY

Information Security

• The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations.  The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall.  Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible.  The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.
• The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards, and VA policies as VA personnel, regarding information and information system security.  These include but are not limited to the Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST).  This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

Contract Personnel Security

All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C).  The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004, and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3).  Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing.  Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access.  If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for the resources necessary to remedy the incident.