RFQ_19NP4026Q0040_Spare Parts for York (YLAA0517HE) Air-Cooled Chillers
Closed Solicitation Posted
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- Solicitation number
- 19NP4026Q0040
- Agency
-
US Embassy Kathmandu
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- Place of performance
- Kathmandu Bagmati 44606 Nepal
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, US Embassy Kathmandu, seeks supply and delivery of spare parts for York (YLAA0517HE) air-cooled chillers, with quotations due September 21, 2026, and queries due September 1. The procurement is a firm-fixed-price supply contract with no set-aside applied.
Place of performance is Kathmandu, Nepal, with F.O.B. Destination delivery to either the US Embassy in Kathmandu or Lincoln Moving & Storage in Kent, Washington. Delivery must occur within 30 days of contract award, with two days' prior notice required for Embassy deliveries. The RFQ encompasses 39 line items of mechanical components (compressors, coils, motors), electronics and controls (microprocessor boards, display modules, sensors), electrical components (contactors, switches, fuses), and consumables (lubricants, filter driers, gasket sets, cleaning chemicals). All pricing is all-inclusive, covering labor, materials, overhead, profit, and transportation.
Offerors must supply genuine OEM or OEM-approved equivalent parts from Johnson Controls/YORK with certificates of authenticity and manufacturer warranty documentation. Authorized-distributor status with Johnson Controls/YORK or documented proof of ability to supply genuine OEM parts is required, along with SAM registration and compliance with all applicable laws. The parts must be compatible with three chillers operating on R-410A refrigerant with different power configurations (400V/50Hz, 460V/60Hz, 460V/50Hz). The solicitation justifies other-than-full-and-open competition on safety-critical component specifications, warranty preservation, and mission continuity for Embassy climate control operations. Submissions must be in MS-Word, MS-Excel, or PDF format, not exceeding 20MB per file, and sent exclusively to ktmcontracts@state.gov. Evaluation will be based on lowest price for acceptable quotations from responsible offerors meeting solicitation requirements. NAICS code 333415 applies.
Notice text
Enclosed is a Request for Quotations (RFQ) for Supply & delivery of Spare Parts for York (YLAA0517HE) Air-Cooled Chillers for US Embassy Nepal. The contractor shall execute this work, including logistics, customs, shipping, transportation, insurance, administrative and all associated management support functions.
If you would like to submit proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
Submit queries to Primary contact, CC secondary contact.
Submit offers exclusively to ktmcontracts@state.gov
Files
| File | Type | Posted |
|---|---|---|
| RFQ_19NP4026Q0040_Spare Parts for York (YLAA0517HE) Air-Cooled Chillers.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| 19NP4026Q0040_Responses to Queries | Special Notice | |
| SF-30_19NP4026Q0040-M001_Spare Parts for York (YLAA0517HE) Air-Cooled Chillers | Special Notice | |
| This notice | Solicitation |
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| NSWCCD York Chill Pump Replacement | Naval Sea Systems Command | No set-aside |
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