RFQ SPE60525Q0259 voru estonia 16, 000 gals turbine fuel, aviation (JP8) RDD 20 FEB 2025
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- SPE60525Q0259
- Agency
-
Energy
Defense Logistics Agency, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- Place of performance
- Voru Estonia
- Points of contact
-
- DLA Energy- FEPCA dlaenergyfepca@dla.mil
- Kandace Wright kandace.wright@dla.mil (571) 596-2671
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency Energy is seeking a solicitation for 16,000 gallons of Aviation Turbine Fuel (JP8) to be delivered to Võru, Estonia by February 20, 2025. The Request for Quote (RFQ SPE60525Q0259) is being conducted under FAR 13.5 Simplified Procedures for Commercial Products and Services, with a focus on Lowest Price Technically Available (LPTA) evaluation methodology. All suppliers must be registered in the System for Award Management (SAM) and possess a valid CAGE Code to be eligible. Quotes must be submitted electronically to dlaenergyfepca@dla.mil by February 18 at 12:00 PM Eastern Standard Time, and must include a Certificate of Analysis (COA) in PDF format for JP8 with specific additives. The contract requires precise delivery specifications, including tank truck delivery with pump capability, NATO adapter provision, and specific documentation requirements such as metered delivery tickets and precise conversion between liters and US gallons.
The solicitation is a full and open competition under NAICS code 324110 for Petroleum Refineries, with no specific set-aside designations. Delivery will occur at the Võru motorpool, specifically utilizing two SCAT tanks with a total capacity of 14,132 units. Vendors must adhere to strict delivery parameters, including notification one hour prior to arrival, delivery between 0600-2100 hours seven days a week, and compliance with physical security measures at the delivery location. The government will only accept deliveries within a 10% variance of the specified quantity, with excess quantities potentially returned at the contractor's expense. Delivery requires specific documentation, including BAR and TRF forms, and vendors must be prepared to potentially sign an SF1449 form with a potentially brief two-hour response window. The primary point of contact for this requirement is Contract Specialist Kandace Wright, who can be reached at (571) 596-2671 or kandace.wright@dla.mil.
Notice text
2 versions
Update #2 · Latest ·
Good afternoon,
The requirement is being extended February 19, 2025. All quotes must be submitted by electronic email to dlaenergyfepca@dla.mil; no later than 19 FEB 12:00 P.M. Eastern Standard Time.
Please include a COA in pdf format for JP8 W/ ADDITIVES FSII, SDA, & CI/LI with your quote.
////////////BREAK\\\\\\\\\\\\\\\
Good morning,
In accordance with FAR 13.5, Simplified Procedures for Certain Commercial Products and
Commercial Services, your quote is hereby requested under the subject RFQ for the item listed
below. Please include a COA in pdf format for JP8 W/ ADDITIVES FSII, SDA, & CI/LI with your quote:
SCHEDULE CLIN 0001
Price per gallon: $
Extended Price: $
Product: TURBINE FUEL,AVIATION (JP8)
NSN: 9130-01-031-5816
Quantity: 16,000 Gallons
Delivery Date: 20 FEB 2025
Delivery Mode:
TANK TRUCK W PUMP
Delivery Location:
VORU, ESTONIA
GPS: 35V ME 97182 07566
Delivery/Tank Info:
No. of Tanks Capacity Type Tank Location
2 14132 SCAT TANK VORU, MOTORPOOL
Delivery Note:
16000 USG JP8 Grid: 35V ME 97182 07566
The vendor should contact customer 1 hr prior to arrival. The vendor should convert the amount from Liters to USG on the customer copy and vendor copy.Meter ticket must show liters and USG using conversion of .264301 per contract Clause F109 2. Vendor should both print sign and date on the receipt. Vendor should bring NATO adapter, and trucks should have the capability to pump the fuel into the bag. 96hrs prior Vendor will need to fill out BAR and TRF forms VIX BAR tab is for the vehicle that will need access onto post. The TRF is only needed if you need a place to stay on post over night.
Delivery Hours: 0600- 2100 MONDAY - SUNDAY
Delivery Ticket Notes: METERED DELEVERY TICKETS REQUIRED
1. This RFQ will be awarded based on Lowest Price Technically Available (LPTA).
2. Price will be in US dollars per gallon (include FET). A Firm Fixed Price order will be issued. All quotes must be submitted by electronic email to dlaenergyfepca@dla.mil; no later than 18 FEB 12:00 P.M. Eastern Standard Time.
*Note: The government will not assume any responsibility above the 10% variance authorized by the contract.*
FAR 52.211-17 DELIVERY OF EXCESS QUANTITIES (SEPT 1989) “CONTRACTORS ARE REQUIRED TO ADHERE TO THE DELIVERY QUANTITY PRINTED ON THE ORDER. IF YOU DELIVER A QUANTITY IN EXCESS OF THE ALLOWABLE VARIATION CEILING, (10% VARIANCE)
REFERENCE FAR 52.211-16 VARIATION IN QUANTITY (APR 1984), "THE GOVERNMENT RESERVES THE RIGHT TO RETURN THE EXCESS QUANTITY AT THE CONTRACTORS EXPENSE”
PLEASE NOTE: DoD installations and Federal Government facilitates have access control measures and procedures in place. You and your subcontractor are responsible for knowing and complying with all physical security measures and access control procedures on the DoD installation or Federal Government facility you are delivering to. Be aware that gaining access to a DoD installation or Federal Government facility can be a lengthy process. DLA Energy is not responsible for any delays at physical security check points and will not pay for any costs incurred as a result of delays at physical security check points.
Quotes containing accelerated payment terms or additional fees/costs for delays caused at government physical security check points will not be considered.
DLA Energy may require a vendor to sign the SF1449 prior to being offered this delivery. This would be sent by email and may have a response window of as little as two (2) hours. Upon request, the vendor must return the signed SF1449 by the deadline specified. If this is not returned by the specified deadline, DLA Energy reserves the right to offer this delivery to a different vendor.
3. All suppliers must be registered in the System for Award Management (SAM) and have a valid CAGE Code.
4. This acquisition is full and open competition under NAICS: 324110.
5. The Point of Contact (POC) for this requirement is Contract Specialist Kandace Wright, (571) 596-2671, email:kandace.wright@dla.mil or DLAEnergyFEPCA@dla.mil
Update #1 ·
Good morning,
In accordance with FAR 13.5, Simplified Procedures for Certain Commercial Products and
Commercial Services, your quote is hereby requested under the subject RFQ for the item listed
below. Please include a COA in pdf format for JP8 W/ ADDITIVES FSII, SDA, & CI/LI with your quote:
SCHEDULE CLIN 0001
Price per gallon: $
Extended Price: $
Product: TURBINE FUEL,AVIATION (JP8)
NSN: 9130-01-031-5816
Quantity: 16,000 Gallons
Delivery Date: 20 FEB 2025
Delivery Mode:
TANK TRUCK W PUMP
Delivery Location:
VORU, ESTONIA
GPS: 35V ME 97182 07566
Delivery/Tank Info:
No. of Tanks Capacity Type Tank Location
2 14132 SCAT TANK VORU, MOTORPOOL
Delivery Note:
16000 USG JP8 Grid: 35V ME 97182 07566
The vendor should contact customer 1 hr prior to arrival. The vendor should convert the amount from Liters to USG on the customer copy and vendor copy.Meter ticket must show liters and USG using conversion of .264301 per contract Clause F109 2. Vendor should both print sign and date on the receipt. Vendor should bring NATO adapter, and trucks should have the capability to pump the fuel into the bag. 96hrs prior Vendor will need to fill out BAR and TRF forms VIX BAR tab is for the vehicle that will need access onto post. The TRF is only needed if you need a place to stay on post over night.
Delivery Hours: 0600- 2100 MONDAY - SUNDAY
Delivery Ticket Notes: METERED DELEVERY TICKETS REQUIRED
1. This RFQ will be awarded based on Lowest Price Technically Available (LPTA).
2. Price will be in US dollars per gallon (include FET). A Firm Fixed Price order will be issued. All quotes must be submitted by electronic email to dlaenergyfepca@dla.mil; no later than 18 FEB 12:00 P.M. Eastern Standard Time.
*Note: The government will not assume any responsibility above the 10% variance authorized by the contract.*
FAR 52.211-17 DELIVERY OF EXCESS QUANTITIES (SEPT 1989) “CONTRACTORS ARE REQUIRED TO ADHERE TO THE DELIVERY QUANTITY PRINTED ON THE ORDER. IF YOU DELIVER A QUANTITY IN EXCESS OF THE ALLOWABLE VARIATION CEILING, (10% VARIANCE)
REFERENCE FAR 52.211-16 VARIATION IN QUANTITY (APR 1984), "THE GOVERNMENT RESERVES THE RIGHT TO RETURN THE EXCESS QUANTITY AT THE CONTRACTORS EXPENSE”
PLEASE NOTE: DoD installations and Federal Government facilitates have access control measures and procedures in place. You and your subcontractor are responsible for knowing and complying with all physical security measures and access control procedures on the DoD installation or Federal Government facility you are delivering to. Be aware that gaining access to a DoD installation or Federal Government facility can be a lengthy process. DLA Energy is not responsible for any delays at physical security check points and will not pay for any costs incurred as a result of delays at physical security check points.
Quotes containing accelerated payment terms or additional fees/costs for delays caused at government physical security check points will not be considered.
DLA Energy may require a vendor to sign the SF1449 prior to being offered this delivery. This would be sent by email and may have a response window of as little as two (2) hours. Upon request, the vendor must return the signed SF1449 by the deadline specified. If this is not returned by the specified deadline, DLA Energy reserves the right to offer this delivery to a different vendor.
3. All suppliers must be registered in the System for Award Management (SAM) and have a valid CAGE Code.
4. This acquisition is full and open competition under NAICS: 324110.
5. The Point of Contact (POC) for this requirement is Contract Specialist Kandace Wright, (571) 596-2671, email:kandace.wright@dla.mil or DLAEnergyFEPCA@dla.mil
Files
| File | Type | Posted |
|---|---|---|
| ENERGY QAP C16.64-1 JP8 (OCT 2022).pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Award notice: RFQ SPE60525Q0259 voru estonia 16, 000 gals turbine fuel, aviation (JP8) RDD 20 FEB 2025 | Award Notice | |
| This notice | Solicitation |
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