RFQ - Replace Tube Bundles

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2 is seeking to procure fifty-three (53) brand name tube bundles for shell and tube heat exchangers at the Northport VA Medical Center. The procurement is critical to replacing existing tube bundles that have reached end-of-life and are essential for maintaining the facility's heating system. Specific manufacturers approved for the tube bundles include Armstrong, Patterson Kelly, Bell & Gossett, and Old Dominion. Quotations will be evaluated based on technical capability, price, and compliance with solicitation terms, with strict requirements for cast steel or forged steel fittings for high and medium pressure steam systems. The deadline for quotation submissions is March 28, 2025, at 16:00 Eastern Time, with a total performance period not to exceed 210 days after the Notice to Proceed.

The solicitation is designated as a total small business set-aside under NAICS category 332410 (Power Boiler and Heat Exchanger Manufacturing). The place of performance is the Northport VA Medical Center located in Northport, NY 11768. Market research conducted between February 13-21, 2025, identified three firms expressing interest: Diversified Heat Transfer, Inc., Begini Howard Private Equity LLC, and The Kmask Group LLC. While specific award values were not explicitly stated, the Contracting Officer has determined the anticipated cost will be fair and reasonable. The procurement strategy emphasizes enabling in-house staff installation to minimize costs and avoid construction service delays. Potential offerors must comply with specific certification requirements, including the VA Notice of Limitations on Subcontracting and the Buy American Certificate, which mandate detailed documentation about product origins and subcontracting percentages.