RFQ - Procurement of Flow & Pressure Controllers for ARCS

The Department of the Air Force Materiel Command Lifecycle Management Center at Joint Base San Antonio is seeking to procure flow and pressure controllers for the Automated RadioXenon Concentrator and Spectrometer (ARCS) system through Technical Application Products (TAP). The solicitation is structured as a Request for Quote (RFQ) with a firm-fixed price model for commercial items classified under NAICS code 334512 and PSC code 6685. Prospective contractors must be registered in the System for Award Management (SAM) and provide quotes that include discount terms, tax identification number, cage code, and UEI. Key requirements include delivery within 35 weeks after receipt of order to Lackland Air Force Base in San Antonio, Texas, with inspection and acceptance at destination, and payment terms of Net 30 days processed through the Wide Area Workflow (WAWF) system. The quote submission deadline is March 5, 2026, at 12:00 PM Central Standard Time, with quoted prices valid for 30 days. The solicitation incorporates multiple FAR, DFARS, and AFFARS clauses governing commercial item acquisitions, small business requirements, and compliance standards.

This procurement is designated as a Total Small Business Set Aside. The RFQ identifies ALICAT Scientific Inc. as the source for these controllers, based on a Single Source Justification document that established these specific ALICAT controller models are critical components of the ARCS system with no commercially available alternatives meeting the exact form, fit, and function requirements. The procurement includes four controller models with the following quantities: 10 units of MCR-100SLPM-D-DB9/CM air flow controllers, 20 units of MC-2SLPM-D-DB9/CM nitrogen flow controllers, 10 units of PCP-30PSIA-D-DB9/CP pressure controllers, and 20 units of PC-30PSIA-D-DB9/CP pressure controllers. Packaging and handling requirements are specified in the AFMC Form 158, which prescribes commercial packaging standards using ASTM D3951 preservation and packing requirements, MIL-STD-129 container markings, and MIL-STD-2073-1 preservation standards, with special provisions for heat-treated wood materials compliant with International Standards for Phytosanitary Measures No. 15. The specific award value is not disclosed in the pre-solicitation notice, though the 35-week delivery timeline and relatively substantial quantities of controllers indicate a significant procurement.