RFQ #PR12570163 - Sallyports replacement parts Compound.

Dear Prospective Offeror/Quoter:

The U. S. Embassy in Santo Domingo, Dominican Republic, invites you to submit quotations under full and open competition procedures for the following: PR12570163 - OBO7901 - Sallyports replacement parts Compound, according to following:

1. SlideDriver 50VF2/3-C Corrections, very fast, 5,000 lb. gate, 36” per sec. 7,600.00 10,710.00 Correctional Facilities model. Duty Cycle: Continuous. Power Rating: 2 HP. Drawbar Pull: 300 lbs. Travel Speed: 36” per sec. Gate Capacity: 5,000 lb. gate max. Gate Length: Limited only by weight. Drive: 2 - 8” wheels. UL App Classes: III, IV. 208/230V 60 Hz HY-Security PN: 222 X3 ST. QTY: 2 each
2. HySecurity Limit Switch for SlideDriver - Model: MX000672 QTY: 10 each
3. HySecurity Internal reset switch - Model: MX001088 QTY: 4 each
4. HySecurity Brake Kit SlideDriver 30F 40 - Model: HYS-MX000137 QTY: 2 each
5. HySecurity AdvanceDrive Wheel Kit 8" - Model: MX3132 QTY: 24 each
6. HySecurity Hydraulic Motor RS-10" - Model: MX4752 QTY: 4 each
7. HySecurity Board Smart Touch Controller - Model: HYS-MX000585-0 QTY: 2 each
8. HySecurity Detector Vehicle Hy5B 2.0 - Model: HYS-MX4621  QTY: 4 each
9. Hy-Security Slide Driver 3/8" Hydraulic Hose Kit w/Quick Connect Ends - Model: HYS-MX4289  QTY: 2 each
10. HySecurity Limit Switch Assembly - Model: MX000608 QTY: 6 each
11. HySecurity Release Manual Toggle Assembly - Model: HYS-MX001103 QTY: 2 each
12. HySecurity Brake Kit SlideDriver 50VF2/3 80 200 - Model: HYS-MX000143 QTY: 1 each
13. HySecurity Valve Relief 3000 PSI - Model: HYS-MX000174 QTY: 2 each
14. HySecurity Sensor Kit Inherent Entrapment - Model: HYS-MX000091 QTY: 2 each
15. HySecurity Valve Coil Directional 24VDC - HYS-MX000184 QTY: 1 each
16. HySecurity Valve - 2 Position Directional - Model: MX000172 QTY: 1 each

Written Quotes

The offeror shall provide an electronic copy containing all required sections of the written Quote. The offeror must submit the Quote in the formats provided by Microsoft Office 2007 or later. Any offeror that does not comply with the following instructions or does not submit a required component of this RFQ within the allotted period shall not be considered for award.

Solicitation Considerations

All Quotes must be valid for 60 days from the closing date for this solicitation. No exceptions or qualifications. New items ONLY, NO grey market or refurbished products. Items must be in original packaging, never used, and not altered in any way.

The offeror confirms to have sourced all products submitted in this quote from manufacturer approved channels for Federal sales, in accordance with all applicable laws and manufacturer’s current applicable policies at the time of purchase. The offeror must be able to support both the product sale and product pricing, in accordance with applicable manufacturer certification / specialization requirements.

The Government intends to award a Firm Fixed Price Purchase Order under FAR Part 13 resulting from this solicitation to one (1) responsible offeror whose offer conforming to the solicitation is the Lowest-Priced, Technically-Acceptable.  The following factors shall be used to evaluate offers:

• Technical Capability of the item offered to meet the Government requirement.
• Price.

QUOTES

Quotations must be submitted in English, via email to SantoDomingoProcurement@state.gov and marked RFQ# PR12570163, no later than 1600hrs local time, on July 24, 2024. 

The following must be included in the quotation:

• Contract number (if any).
• Evidence that all quoted items are on the GSA schedule contract or will be as of the date of award. For items not yet on GSA contract, quoter must demonstrate that it has submitted by the closing date/time a request to GSA for addition of these items to its contract. Any open market items must be identified in the quotation and comply with FAR 8.402(f); any open market item should not exceed $3,000.00
• Pricing for the items identified;
• Description of the item being quoted (product literature and data sheets are required on all items);
• Evidence of authorization to supply and export the required items;
• Warranty information; and
• Delivery time stated in number of calendar days.

All items must be new (not used or refurbished). This solicitation is issued on an "all or none" basis. Award will be made to the lowest priced offering acceptable products.

Complete quotations must be received by the date and time specified and include the maximum discounts available.

REQUIRED DELIVERY DATE

Delivery must be made within 30 days after award.

For Overseas vendors price quoted must include delivery FOB destination to our warehouse in Miami, FL. United States to the following address:

11380 NW 34TH ST,

DORAL, FL  33178-1828

UNITED STATES

This purchase is ultimately intended for an overseas destination. If  there is any the shipment and it will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Mark all boxes, cartons, etc. in this order:

U.S. Embassy, Santo Domingo PL

Embassy PO Number: TBD

For local vendors, the price quoted must include delivery FOB to our warehouse in Santo Domingo, Dominican Republic to the following address:

U.S. Embassy Santo Domingo

Av. República de Colombia #57 (Rear entrance; Warehouse)

Altos de Arroyo Hondo

Santo Domingo, Distrito Nacional

Dominican Republic

Please direct any questions regarding this Request for Quotations to SantoDomingoProcurement@state.gov

The U.S. Government is conducting this acquisition using Simplified Acquisition procedures as outlined in the Federal Acquisition Regulation (FAR), Part 13. 

The U.S. Government intends to award a Purchase Order to the responsible offeror submitting the lowest quotation which is technically acceptable. You are encouraged to make your quotation competitive.  You are also cautioned against any collusion with other potential offerors with regard to price quotations to be submitted.  The RFQ does not commit the U.S. Embassy to make any award.  The Embassy may cancel this RFQ or any part of it at any time.  The Contracting Officer reserves the right to reject any or all quotations and to waive any information, or minor irregularities in quotations received.

In accordance with FAR Provision 52.215-1, the Government reserves the right to make an award based on initial proposals without further negotiation or discussion, following FAR Subpart 15.209 (a).

FAR 52.211-6 Brand Name or Equal (AUG 1989)

1. If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation.
2. To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must—

1. Meet the salient physical, functional, or performance characteristic specified in this solicitation;
2. Clearly identify the item by—

1. Brand name, if any; and
2. Make or model number;

1. Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and
2. Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

1. The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

FAR 52.252‑2 Clauses Incorporated By Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text.  Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:  https://www.acquisition.gov/far   

DOSAR clauses may be accessed at:  http://www.statebuy.state.gov/dosar/dosartoc.htm