RFQ Posting: DK10--NEW: VISN 23 Consolidated Document Control (VA-27-00000616)

The Department of Veterans Affairs Technology Acquisition Center seeks a cloud-based Laboratory Document Control System SaaS solution for VISN 23 Midwest Health Care Network, with proposals due September 21, 2026 at 10:00 AM EST. This is a Total Small Business set-aside.

Place of performance spans multiple VA facilities across the United States. The solution must support approximately 800 users across 14 VISN 23 facilities and include Federal Document Control, IQE 2057, InspectionProof, Compass, Compliance & Continuing Education, Histology CE, Exam Simulator, Advanced WBC Differential Simulator, Body Fluid Case Simulator, RBC Morphology Case Simulator, WBC Differential Simulator, and Urinalysis Simulator modules, along with Premier Support services.

Technical requirements include FedRAMP authorization at the Moderate Impact Level, FIPS 140-2 compliant encryption, 99% annual uptime, implementation within 30 business days of award, and compliance with VA's Trustworthy AI Framework. The contractor must provide all labor, software licenses, subscriptions, implementation services, maintenance, technical support, updates, training, documentation, and resources as a complete cloud-based solution.

The contract runs for a 12-month base period from October 1, 2026 through September 30, 2027, with four optional 12-month renewal periods and an optional transition-out task. The total budgeted amount is $47 million on a firm-fixed-price basis with all costs including licensing, implementation, configuration, migration, integration, maintenance, upgrades, patches, technical support, and hosting included in unit pricing. The NAICS code is 513210 (Software Publishers) and PSC is DK10 (IT and Telecom—Storage As A Service). The contracting officer is Peter T. Lewandowski; the point of contact is Samantha McIntyre at (512) 981-4474 or Samantha.McIntyre2@va.gov.