RFQ for Training Program Lodging Services in Riga, Latvia
Closed Solicitation Posted
- Solicitation number
- 19EN1025Q0002
- Agency
-
Department of State
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Riga Latvia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Tallinn is seeking lodging services for a training program in Riga, Latvia, through a Request for Quotations (RFQ) issued by the Department of State. The solicitation requires a 4-star or higher category hotel to provide accommodation for three training courses in 2025, with each course requiring 2-40 standard or superior rooms for 6-8 consecutive nights. Key contract requirements include complimentary breakfast, free wireless internet, late check-in/out options, no cancellation fees for changes made 24 hours in advance, and a hotel location in Riga's city center with easy access to business and dining areas. The contract will be an indefinite delivery, indefinite quantity (IDIQ) type, with potential for a 6-month extension. Potential offerors must submit questions by January 11, 2025, and final responses are due by January 27, 2025.
The solicitation is designated as a Local Area Set-Aside and targets hotels in the NAICS category 721110 for Hotels and Motels. The place of performance is specifically Riga, Latvia, with the hotel required to accommodate a bus of up to 40 passengers and provide rooms with a minimum size of 20 m2. While specific award values are not explicitly stated, the contract includes provisions for three training courses in 2024, with room rates to be quoted separately from VAT. The hotel must be able to direct bill the US Embassy in Tallinn and meet specific infrastructure requirements, including having an overcoat closet, private bath, heating/AC, and telephone in each room. The contract will cover one base year with a potential 6-month extension, providing flexibility for the embassy's training program needs.
Notice text
The U.S. Embassy in Tallinn requires reoccurring lodging services at a 4 star or higher category hotel in Riga, Latvia for the purposes of accommodating groups of attendees during week-long programs. The program is scheduled to conduct 3 (three) courses in 2025.
Contractor shall provide a minimum of 2and a maximum of 40 standard or superior rooms per training with single occupancy for six (6) to (8) consecutive nights. Contract type will be indefinite delivery, indefinite quantity.
Requirements for the lodging rooms are as follows:
- Accommodation in a 4-star or higher category hotel.
- Late check in/check out times to accommodate international travelers from the U.S. and other countries.
- Complimentary breakfast included in the room rates.
- No cancellation fee for cancellations made up to 24 hours before booking.
- The Hotel must be in Riga city center, near or with easy to access to the business area and dining options.
- All Hotel facilities must be clean and in excellent working order.
- Free wireless internet access must be provided.
- The size of the Hotel room must be at least 20 m².
- An overcoat closet must be available in the Hotel room.
- The Hotel must be accessible by bus (40 passengers).
- The Hotel will be required to direct bill the US Embassy in Tallinn.
Please see the attached RFQ document for estimated dates, scope of services and requirements.
Files
| File | Type | Posted |
|---|---|---|
| Question Submission Form.docx | DOCX document | |
| RFQ nr.19EN1025Q0002 for Riga lodging services for US Embassy Tallinn.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| RFQ for Lodging services for training event in Riga, Latvia | Department of State | No set-aside |
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