RFQ for Preventive Passenger and Cargo Elevators Maintenance Service for U. S. Embassy Baku, Azerbaijan

Dear Prospective Quoter:

Subject: Request for Quotations number 19AJ2024Q0014 Preventive Maintenance Service for Passenger and Cargo Elevators

Enclosed is a Request for Quotations (RFQ) for Preventive Maintenance Service for Passenger and Cargo Elevators at the U.S. Embassy Baku (Chancery and Warehouse).  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form SF18 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

An organized Site Visit will be held on May 1, 2024 at 11:00 AM hour’s local time at the Chancery and Warehouse of U.S. Embassy Baku. The site visit will start at the Chancery of U.S. Embassy Baku.

Chancery                   

111 Azadliq ave.

Baku, Azerbaijan

 Warehouse

51 Mamadhamid Sharifov str.

Baku, Azerbaijan

Offerors planning to attend the site visit must submit the names (First Name, Surname), nationality and phone number of their company’s representatives to the attention of Anar Rzayev, Procurement Agent, U.S. Embassy Baku, e-mail: RzayevA@state.gov no later than April 30, 2024. This information must be provided in order to ensure access to the site. No substitutes or additional persons may attend the site visit. Attendees are requested to carry their National ID along with them.

Quotations are due by May 13, 2024, 18:00 (local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV and CC-ed BAKUBIDBOX@GMAIL.COM.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Include solicitation number 19AJ2024Q0014 in the subject line of your quotation. Failure to follow this requirement may cause disqualification of your quotation.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.