RFQ for Maintenance Service for the Generator at the U. S. Embassy Baku, Azerbaijan

Dear Prospective Quoter,

Subject: Request for Quotations number 19AJ2025Q0005

Enclosed is a Request for Quotations (RFQ) for Maintenance Service for the Generator at the U.S. Embassy Baku, Azerbaijan. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on April 30, 2025, at 11:00 a.m. Baku time at the U.S. Embassy in Baku, Azadlig avenue 111. Prospective offerors/quoters planning to attend the site visit must submit the names (First Name Surname), nationality and phone number of their company’s representatives to Procurement Agent Anar Rzayev at e-mail address: rzayeva@state.gov  no later than April 29, 2025, 15:00 p.m., Baku time. This information must be provided to ensure access to the site. No substitutes or additional persons may attend the site visit. Attendees are requested to carry their photo ID along with them.

Quotations are due by May 13, 2025, 18:00 p.m. Baku Time.  No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically only to BAKUBIDBOX@STATE.GOV with BAKUBIDBOX@GMAIL.COM on copy. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25 MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25 MB each.

Please do not compress your offers with ZIP or any other software. U.S. Embassy Baku servers will not accept them.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

6. Certificate Regarding Compliance with Applicable Federal Anti-Discrimination Law

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.