RFQ for Key Control and Management System for U. S. Embassy Baku
Closed Solicitation Posted
- Solicitation number
- 19AJ2025Q0003
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561622 Locksmiths
- PSC
- 5315 Nails, Machine Keys, And Pins
- Place of performance
- Baku AZ100 Azerbaijan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Baku, Azerbaijan is seeking a Key Control and Management System through a Request for Quotations (RFQ) with solicitation number 19AJ2025Q0003. The procurement requires an electronic submission of quotations by February 6, 2025, at 6:00 PM Eastern Time to BAKUBIDBOX@STATE.GOV with a cc to BAKUBIDBOX@GMAIL.COM. The system must be capable of holding a minimum of 75 keys, assigning individual pin codes for at least 20 persons, and tracking profile activities. The government intends to award a firm-fixed price contract to the lowest-priced, technically acceptable offeror based on initial quotations, potentially without further discussions. Offerors must be registered in the System for Award Management (SAM) database prior to submission, and failure to do so may result in disqualification.
The solicitation is not set aside for any specific group and will be performed in Baku, Azerbaijan. The key control system must operate on 220 Volts with battery backup, include features like illuminating selected keys and returning keys to available receptacles, and provide a 24-month warranty. Technical support must be available via email, phone, and video conferencing platforms. Delivery is required within 30 days of contract award to Suvi Global, LLC in North Brunswick, NJ. The system must be submitted in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with a maximum file size of 30MB. Additionally, the shipping route for the equipment must not pass through Iran, and all proposal materials must be submitted in English.
Notice text
Dear Prospective Quoter:
Enclosed is a Request for Quotations (RFQ) for Key Control and Management System. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by February 6, 2025, 6:00 PM Eastern Time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV and cc to BAKUBIDBOX@GMAIL.COM.It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Include solicitation number 19AJ2025Q0003 in the subject line of your quotation. Failure to follow this requirement may cause disqualification of your quotation.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section 1, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation 19AJ2025Q0003.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Electronic Key Management and Control System (Key Watcher) | US Embassy Bangkok | No set-aside |
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